City Commission Workshop Agenda Packet_04.20.26

City Commission Workshop · 2026-04-20 · agenda_packet

[100 N Main Street] This document is an agenda for the City Commission of the City of Wildwood workshop meeting on April 20, 2026. The primary item for discussion is a presentation by Mauldin & Jenkins on the FY25 Audit Results. The agenda also includes updates on FY25 end-of-year and FY26 mid-year financials, and a 2026 legislative update. The document details the scope of the audit, including an unmodified opinion on the City's basic financial statements for the fiscal year ended September 30, 2025. There were no findings reported in the current year for internal controls, compliance, or the single audit. The City's financial report for the fiscal year ended September 30, 2025, is also included, detailing its financial position, activities, and capital assets. A major infrastructure project, the expansion of the City's wastewater treatment facility, is highlighted, with construction beginning in FY25 and a projected cost of $150 million. A bond issuance of $83.7 million is planned for FY26 to assist in financing this project. The City's local economy is significantly driven by development within The Villages® retirement community, contributing to a substantial population growth of 74.7% between 2020 and 2025. This document is a financial report for the City of Wildwood, Florida, for the fiscal year ended September 30, 2025. It details the city's financial position, including assets, liabilities, net position, revenues, expenditures, and cash flows across various governmental and proprietary funds. Specific funds include the General Fund, Community Redevelopment Agency Fund, Capital Projects Fund, and Utility Fund. The report also outlines long-term obligations, capital asset depreciation, pension plans, and deposits and investments. There are no specific project announcements, zoning changes, or development applications detailed within this financial statement. The City of Wildwood has outstanding construction commitments with several contractors. DB Civil Construction has two projects: Jackson St Improvements with a remaining balance of $83,783 and Oak Grove Village Drain Improv with a remaining balance of $231,045. Kingdom Construction is working on Millennium Park Improvements with a remaining balance of $6,261,324. CW Roberts has a Clay Drain/Signature Rd Rehab project with a remaining balance of $393,743. PAQCO is undertaking the Missouri Ave Drainage Improv project with a remaining balance of $54,354. SGS Contracting Services is upgrading the CR 501 Iron Filtration Plant with a remaining balance of $454,507. Garney Companies has the largest project, WWTP Facility, with a remaining balance of $26,985,780. This document contains financial data for the City of Wildwood, Florida, covering the last ten fiscal years (2016-2025). It details governmental and business-type activities' expenses, revenues, and changes in net position. It also includes information on fund balances, property tax levies and collections, outstanding debt, demographic and economic statistics, principal employers, full-time equivalent employees, operating indicators, and capital asset statistics. The document also includes independent auditor's reports on internal control, compliance for federal programs, and management letters, as well as a schedule of expenditures of federal awards and a summary schedule of findings and questioned costs. Finally, it presents a financial update for FY25 year-end and FY26 mid-year, including general fund and utility fund analysis and budget amendment recommendations. No specific development projects, addresses, or zoning changes are mentioned. The City of Wildwood is amending budgets for several projects. The Police Department is requesting an increase of $170,000 for salaries and $595,000 for Capital Improvement Machinery & Equipment, totaling $765,000, to add 8 officers and 8 vehicles and increase starting salary to $68,000. The Park & Recreation department is increasing the transfer from the General Fund to the Capital Improvement (CIP) Fund by $500,000 for the Millennium Park Playground project. The Community Center Renovation project is receiving an amendment of $100,000 for installation costs, with the total project cost increasing to $205,000. The Water SDC Fund is amending the CR501 Iron Filtration Plant Upgrades project by $200,000 for landscaping, which was missed in the original carry-forward. All these amendments are funded from FY25 unencumbered budget overages and reserves. This document outlines the City of Wildwood's procurement policies and procedures for contractors and trades. It details various methods for soliciting bids and proposals, including Invitations to Bid (ITB), Requests for Proposals (RFP), and Requests for Qualifications (RFQ). It also covers exceptions to competitive bidding, such as sole source, competition impracticable, and emergency purchases. The document specifies advertising requirements for construction projects over $200,000 and $500,000, and for non-construction goods and services. It emphasizes preferences for minority businesses, local businesses, and veteran-owned businesses, and outlines procedures for handling discriminatory and convicted vendor lists. Insurance requirements, including Commercial General Liability, Business Automobile Liability, and Worker's Compensation, are detailed. Finally, it describes the bid protest and appeal procedures, including associated fees and timelines. The document does not contain specific project details like addresses, sizes, or case numbers, as it is a policy document rather than a record of specific project approvals or denials. This document outlines the City of Wildwood's procurement policies and procedures for contractors and trades. It details the processes for formal solicitations, including Invitations to Bid (ITB) and Requests for Proposals (RFP) for both professional services (CCNA and non-CCNA) and other goods/services. Key aspects covered include bid submission and modification rules, withdrawal of bids due to mistakes, post-award documentation, requirements for public construction bonds (not required for contracts $200,000 or less), selection committee processes, evaluation criteria, negotiation procedures, contract signing authority, insurance requirements, protest and appeal procedures, and payment timelines under Florida's Prompt Payment Act. It also provides detailed instructions for inputting requisitions and blanket requisitions into the City's financial software. The document emphasizes transparency, competitive bidding, and adherence to state and federal laws. This document outlines the City of Wildwood's Purchasing Policy, detailing procedures for acquiring goods and services. It specifies approval thresholds based on purchase amounts, ranging from Department Director approval for purchases under $5,000 to City Commission approval for purchases over $50,000. The policy also describes various purchasing methods, including competitive quotes, bids, proposals, and exceptions like sole source or emergency purchases. It emphasizes fair and open competition, ethical conduct, and the importance of proper documentation and approvals for all city expenditures. Contractors and trades should note the different procurement methods (quotes, bids, RFPs) and dollar thresholds that trigger specific requirements, such as the need for multiple quotes or formal bidding processes for larger purchases. This document outlines the City of Wildwood's procurement policies and procedures for contractors and trades. It details requirements for formal solicitations, including Invitation to Bid (ITB), Request for Proposals (RFP), and Request for Qualifications (RFQ). Construction projects exceeding $200,000 require public advertisement, with projects over $500,000 needing a longer advertisement period. The policy also addresses minority and local business participation, veteran-owned businesses, and lists of discriminatory or convicted vendors. It specifies requirements for bid submission, evaluation, and award, including provisions for mistakes in bids and bid withdrawals. Procedures for protest and appeal of award recommendations are also detailed, along with requirements for insurance, drug-free workplace programs, and E-Verify for contractors. The document also covers contract signing authority, change orders, renewals, and payment terms under Florida's Prompt Payment Act. Specific procedures are outlined for professional services under the Consultants' Competitive Negotiation Act (CCNA). This document details the internal procurement and approval processes for a municipality, including steps for creating purchase requisitions, blanket requisitions, and drawing down from blanket purchase orders. It outlines the roles of various departments (Finance, Department Directors, City Manager, Commission) in approving purchases based on monetary thresholds. The latter part of the document summarizes legislative updates from the 2026 session, including state budget negotiations, property tax reform proposals (HB 203 HJR), utility service regulations (HB 1451), and other noteworthy bills concerning biosolids (SB 290 & HB 1245 & HB 1285), building permitting for manufactured homes (HB 803), and claims against the government (HB 145). A special legislative session is anticipated for the week of April 27th to finalize the budget and address property taxes.