Agenda Packet

6:00 pm City Commission Meeting · 2026-07-16 · agenda_packet

[2 South Orlando Avenue, Cocoa Beach, FL 32931] The City Commission is considering setting the proposed millage rate for Fiscal Year 2027 at 6.1644. This rate is 2.76% above the rolled-back rate of 5.9988. The commission will also confirm dates for public hearings to set the tentative and final millage and adopt the budget for FY2027. The first hearing is scheduled for September 3, 2026, and the second for September 17, 2026, both at City Hall, 2 South Orlando Avenue, Cocoa Beach. The City Commission will consider approving the fourth amendment to the contract with United States Tennis Association-Florida (USTA). This amendment defers the City's obligation to replace the north side fence at the tennis facility until Fiscal Year 2027-2028. All other terms of the original agreement remain in effect. The City Commission will consider adopting an updated Emergency Pay Policy for City Employees during declared States of Emergency. This policy requires annual review and updates according to federal, state, and local emergency management guidance. It outlines pay regulations for essential and non-essential employees during emergencies and is designed to be reimbursable by FEMA through FDEM. The City Commission will consider ratifying a Wage Re-Opener for the period of October 1, 2026, to September 30, 2027, between the City of Cocoa Beach and The Florida State Lodge Fraternal Order of Police Inc. (FOP). This is the final year of a 3-year Collective Bargaining Agreement. The City Commission will consider ratifying a Wage Re-Opener for the period of October 1, 2026, to September 30, 2027, between the City of Cocoa Beach and Laborers International Union of North America (LIUNA) Local 630. This is the final year of a 3-year contract for wages. The agreement includes a 4% Cost of Living Adjustment (COLA) to wages on October 1, 2026, with adjustments to minimum and maximum wage tables. [case Ordinance 1716] The City Commission will consider adopting Ordinance 1716 on second reading. This ordinance amends provisions related to the Special Magistrate, specifically Section 30-17, to include requirements for the release or reduction of liens. It provides for conflicts, severability, inclusion in the code, and an effective date. [case Ordinance 1722] The City Commission will consider adopting Ordinance 1722 on second reading. This ordinance amends Chapter 9, Section 9-6 ('Penalties') of the City Code of Ordinances by adding a reference to Notice of Violation (NOV) as an enforcement method and updating a code enforcement chapter reference. It also amends Section 9-14 ('Classes of Violations and Associated Civil Penalties') to correct a chapter reference to Chapter 30 and add a Class III violation for failure to comply with written notices, orders, or directives from the Fire Official, including nonpayment of fire inspection fees after notice. It includes provisions for codification, conflicts, severability, and an effective date. [case RFP CB26-008] The City Commission will consider approving the Review Committee's recommendation and authorizing staff to negotiate a contract with Waste Management under RFP CB26-008 for Residential & Commercial Solid Waste Services. Staff will proceed with either option 1 (separate residential & for-cost municipal) or option 2 (all-inclusive residential & no-cost municipal) cost structure. [case CB26-001, SRF Loan WW050640] The City Commission will consider approving the Review Committee's recommendation to negotiate contracts with 6 out of 10 companies for sanitary sewer manhole, mainline, and lateral rehabilitation services as part of the City's Inflow and Infiltration abatement program (SRF Loan WW050640). The selected companies are Insituform Technologies, LLC; Gulf Coast Underground, LLC; Inliner Solutions, LLC; SAK Construction, LLC; BLD Services, LLC; and Rowland (DE), LLC. Costs will only be incurred for services rendered. [case Resolution 2026-12] The City Commission will consider adopting Resolution 2026-12, relating to the Florida Department of Environmental Protection (DEP) Clean Water State Revolving Fund (CWSRF). This resolution adopts the City of Cocoa Beach Water Reclamation Facility Plan Update. These projects are a fiscal year 2027 budget request. [case RFP CB26-010] The City Commission will consider approving the Review Committee's recommendation and authorizing staff to negotiate a contract with Tetra Tech as primary and Debris Tech as a contracted backup, under RFP CB26-010 for Disaster Debris Monitoring Services. Costs will only be incurred for services rendered. [case RFP CB26-011] The City Commission will consider approving the Review Committee's recommendation and authorizing staff to negotiate a contract with 5 of the 10 proposers for Disaster Debris Removal & Recovery under RFP CB26-011. The selected companies are DRC, SDR, TRF, Crowder Gulf, and Garner. Costs will only be incurred for services rendered. [case CB26-014] The City Commission will consider authorizing staff to negotiate and award a contract with Textron E-Z-GO LLC for golf cart replacement (CB26-014) and execute a four-year lease agreement with PNC Equipment Finance for an amount not to exceed $602,064.00, including the trade-in value of the existing fleet. [case Ordinance 1716, Ordinance 1722, RFP CB26-008, SRF Loan WW050640] Ordinance 1716 establishes a formal process for property owners to request a code enforcement lien reduction through the special magistrate. The ordinance outlines the application requirements, supporting documentation, and factors the special magistrate will consider, including city costs, violation gravity, requested reduction amount, time to compliance, applicant responsibility, prior knowledge of the lien, lien amount versus property value, previous violations, and current violations. It also details procedures for lien satisfaction, release, and reduction, including application review and hearing processes. Ordinance 1722 amends Chapter 9 of the City Code to strengthen fire prevention enforcement by adding the Notice of Violation (NOV) as an enforcement mechanism and updating references to the code enforcement chapter. It also adds a Class III violation for failure to comply with fire official directives, including nonpayment of fire inspection fees after notice and opportunity to cure. The City is negotiating a contract with Waste Management for residential and commercial solid waste services, with two options presented: Option 1 separates municipal costs ($5,252.24/month from General Fund) and reduces residential rates to $28.83/month; Option 2 keeps municipal costs bundled into the residential rate ($30.51/month). Both options enhance service by adding weekly routed bulk waste and yard waste collection. The City will also negotiate contracts with six companies (Insituform Technologies, LLC; Gulf Coast Underground, LLC; Inliner Solutions, LLC; SAK Construction, LLC; BLD Services, LLC; and Rowland (DE), LLC) for sanitary sewer manhole, mainline, and lateral rehabilitation services as part of an Inflow and Infiltration abatement program funded by an SRF loan. [City of Cocoa Beach, Florida] The City of Cocoa Beach is seeking to adopt a Water Reclamation Facility Plan Update to comply with Florida Department of Environmental Protection (DEP) Clean Water State Revolving Fund (CWSRF) requirements. This plan outlines necessary wastewater system improvements, including upgrades to the Water Reclamation Facility (WRF), an Inflow and Infiltration (I&I) Abatement Program, and collection system and reclaimed water transmission improvements. The need for these upgrades is exacerbated by damage from Hurricanes Fiona, Ian, and Tropical Storm Nicole, which have impacted the wastewater collection/transmission systems and treatment facility, leading to increased sewage overflows. The total conceptual cost for the recommended improvements is approximately $31,638,000, with implementation planned across Fiscal Years 2025-2028. Specific projects include WRF clarifier rehabilitation, grit removal system evaluation/replacement, generator replacement, manhole inspections, sewer lining (sanitary and lateral), lift station upgrades, force main replacements (Port Canaveral and Patrick Air Force Base), and valve replacements in the reclaimed water transmission system. The plan is a fiscal year 2027 budget request. This document details numerous planned capital improvement projects for the City of Cocoa Beach's wastewater system, including upgrades and replacements for multiple lift stations, sewer crossovers, odor control systems, force mains, and components of the Water Reclamation Facility (WRF). Specific projects include the rehabilitation of eleven lift stations, replacement of sewer pipes crossing A1A, installation of an odor control system at Lift Station #5, assessment and repair of force mains near Port Canaveral and Patrick Air Force Base, and various improvements at the WRF such as clarifier rehabilitation, grit removal system upgrades, generator replacement, injection well maintenance, and reuse ground storage tank repairs. The document provides detailed descriptions, cost estimates, and locations for each project. This document details various infrastructure upgrade projects for the City of Cocoa Beach, including Water Reclamation Facility (WRF) upgrades, Inflow and Infiltration (I&I) Abatement Study and Implementation, and Collection System and Reuse Transmission Improvements. Specific projects within WRF Upgrades include clarifier rehabilitation, grit removal equipment replacement, generator replacement, pump and screen replacements, and valve replacements. The I&I Abatement program involves manhole inspections, flow monitoring, smoke testing, and sewer lining. Collection System and Reuse Transmission Improvements encompass lift station upgrades, force main replacements, and valve replacements in the reclaimed water network. The document also outlines cost estimates for these projects and a resolution adopting the Water Reclamation Facility Plan Update to secure funding from the Clean Water State Revolving Fund. Additionally, it details the selection process and awarded contracts for Disaster Debris Monitoring Services and Disaster Debris Removal & Recovery.