8-4-2026 Regular CC Final Agenda Packet

City Council Regular Meeting · 2026-08-04 · agenda_packet

[1000 City Center Circle, Port Orange, FL 32129 (City Hall); 220 Charles Street (license agreement for monument sign); Charles Street (resurfacing concern); Public Utilities Field Operations Facility (project location not stated); case CA8464 (AIA Agreement); DCAM-25-0005 (Ordinance No. 2026-8); 25-007 PCO 01 (Change Order); RFSQ 23-14 (CMAR)] The document is a regular City Council meeting agenda and minutes for Port Orange, Florida, covering multiple items. The primary project-specific item is a request to approve Amendment No. 2 to the AIA Agreement with Wharton-Smith, Inc. for the Public Utilities Field Operations Project, which extends the completion date by 207 days to March 26, 2027, at no additional cost. The document also includes a second reading of Ordinance No. 2026-8, which was continued to the August 4, 2026 meeting. Other items include bid awards, contract approvals, and various administrative matters. Public comment included concerns about CDBG outreach, Charles Street resurfacing, non-conforming signs, and over development, as well as support for the proposed millage rate from police union representatives. [case not stated (project ID: 24-126-B/L-3; estimate #: 24.126.6)] The document is a Guaranteed Maximum Price (GMP) submittal for the City of Port Orange Public Utilities Field Operations Facility. It includes a detailed cost estimate, risk register, and construction schedule. The project involves the construction of a Public Utilities Field Operations Facility, including an administrative building, warehouse, covered parking, and site work. The document does not state a street address, parcel number, or acreage. The project size is not stated in terms of acreage, but the building area is referenced as 23,706 SF for cleaning purposes. The project is identified as 'City of Port Orange Utility Operations Building' and 'Public Utilities Field Operations Facility'. The applicant/developer is the City of Port Orange. The case/file number is not stated, but the project ID is 24-126-B/L-3 and estimate number is 24.126.6. The decision is not stated as approved or denied; the document is a GMP submittal with a date of 12/02/2024. Key dates include GMP submitted on 04-Dec-24, GMP approved on 21-Jan-25, GC contract executed on 28-Jan-25, Notice to Proceed on 24-Feb-25, and substantial completion on 30-Jun-26. The document lists subcontractor bids for various trades, including fire protection, plumbing, HVAC, electrical, site work, fencing, and landscaping. The total direct cost is stated as $14,932,849. The document also lists allowances totaling $1,910,311 and a risk register with potential cost impacts. Public comment or stakeholder sentiment is not stated. [1000 City Center Circle, Port Orange, FL; also referenced as 4505 Clyde Morris Blvd., Port Orange, FL 32129] The document is a compilation of subcontractor bids for the Port Orange Public Utilities Field Operations Facility project, managed by Wharton-Smith, Inc. for the City of Port Orange. The project is located at 1000 City Center Circle, Port Orange, FL, and also referenced as 4505 Clyde Morris Blvd., Port Orange, FL 32129. It is a 1-story new construction public works facility of approximately 23,706 sf (11,417 sf admin, 12,289 sf warehouse). The project is scheduled to begin March 6, 2025, with substantial completion by June 30, 2026. Bids include: Daisy Fresh Commercial Cleaning, Inc. for final cleaning at $15,300.00; Spartan CS LLC for final and touch up cleaning at $19,150.00; Smith Fence Company for temporary chain link fence at $12,559.50; KSM Engineering for CMT services (amount not stated); Frann Construction Inc. for concrete and masonry at $1,499,297.00; Structural Construction of Orlando for concrete and masonry at $1,223,000.00; and BNG Construction Inc. for concrete work (amount not stated). Aerial Innovations, Inc. proposed monthly aerial construction documentation at $75.00 per flight plus a $10.00 fuel surcharge. No decision is stated; the document is a bid compilation. No public comment or stakeholder sentiment is stated. [4505 Clyde Morris Blvd, Port Orange, FL 32129] This document is a compilation of subcontractor bids for the Port Orange Public Utilities Field Operations Facility, located at 4505 Clyde Morris Blvd, Port Orange, FL 32129. The project involves concrete, masonry, and steel work for an Admin Building, Warehouse Building, and other site structures. The document does not state a final decision or approval, as it is a bid compilation. The project start date is March 6, 2025, with substantial completion by June 30, 2026. The document includes multiple bids from various subcontractors, including BNG Construction, Structural Construction of Orlando, Truant Construction, VMG Construction, Cast In Stone, Pyramid Masonry Contractors, Stonewall Masonry, and Advanced Welding Fabrication and Design. The document does not state any public comment or stakeholder sentiment. [4505 Clyde Morris Blvd., Port Orange, FL 32129] The document is a compilation of subcontractor bid proposals for the Port Orange Public Utilities Field Operations Facility project. It includes proposals for structural steel, millwork/cabinetry, and metal wall panels. The project is located at 4505 Clyde Morris Blvd., Port Orange, FL 32129. The document does not state a decision, case number, or key dates beyond the bid date of November 12, 2024. The document does not state any public comment or stakeholder sentiment. The document is a compilation of subcontractor proposals and email correspondence for the City of Port Orange Public Utilities Field Operations Facility project in Port Orange, FL. The project is a new construction of a public utilities field operations building. The document does not state a decision, as it is a preconstruction phase. The general contractor is Wharton-Smith, Inc. The document includes proposals for metal wall panels, foam insulation, and a standing seam metal roof. The project is also referred to as the Port Orange Public Utilities OPS Building. The document does not provide a street address, parcel number, acreage, or zoning change. The document does not state any public comment or stakeholder sentiment. [4505 Clyde Morris Blvd, Port Orange, Florida] This document is a compilation of subcontractor bids for the Port Orange Public Utilities Field Operations Facility project. The project is located at 4505 Clyde Morris Blvd, Port Orange, Florida. It consists of two new buildings: an 11,417 SF administration building and a 12,289 SF PEMB warehouse building. The Construction Manager is Wharton-Smith, Inc., serving the City of Port Orange. The project includes concrete, masonry, structural steel, carpentry, waterproofing, roofing, doors, drywall, stucco, tile, acoustical ceilings, flooring, painting, specialties, shop equipment, appliances, window treatments, pre-engineered metal buildings, fire protection, plumbing, HVAC, electrical, sitework, utilities, fencing, landscape, and irrigation. Anticipated milestones: Award date Feb. 08, 2025; Mobilization Mar. 06, 2025; Dry-in Aug. 18, 2025; Substantial completion Jun. 30, 2026. Bids were received from P & A Roofing and Sheet Metal (roofing, $389,000), S&S Roofing Systems, Inc. (roofing, $867,000), Central Florida Waterproofing (waterproofing), Midstate Caulking & Construction Services, LLC (stucco, waterproofing, joint sealants), BFS Group, LLC (hollow metal, wood doors, finish hardware, $195,125), and DH Pace (hollow metal doors/frames, wood doors, finish hardware, $249,182). No decision is stated in the document. This document is a bid package for the DOORS/FRAMES/HARDWARE and Glass/Glazing scopes of work for the Port Orange Public Utilities Field Operations Facility project. The project is located in Port Orange, Florida, and the owner is the City of Port Orange. The construction manager is Wharton-Smith, Inc. The document includes a subcontractor scope of work, a YKK AP product submittal, and proposals from Alerion Door & Glass, Inc. and Diamond Architectural Glass, Inc. The project is scheduled to begin March 6, 2025, with substantial completion by June 30, 2026. The document does not state a specific street address, parcel number, acreage, or zoning change. The document does not state a final decision on the project, as it is a bid package. The document does not state any public comment or stakeholder sentiment. [4505 Clyde Morris Blvd, Port Orange, FL 32129] This document is a compilation of subcontractor bid proposals for the 'Port Orange Public Utilities Field Ops Bldg' project, solicited by Wharton-Smith, Inc. The project is located at 4505 Clyde Morris Blvd, Port Orange, FL 32129. The document contains multiple bids for various scopes of work, including acoustical ceilings, drywall, flooring, painting, and stucco. No single project decision is stated; the document is a record of bids received. The project is scheduled to begin March 6, 2025, with substantial completion by June 30, 2026. The document does not state a single project size, zoning change, or applicant. It lists multiple subcontractor bids with their respective amounts and scopes. Public comment or stakeholder sentiment is not stated. [case Project ID 6613997] The document is a compilation of bid submissions and proposals for the Port Orange Public Utilities Field Operations Building project. It includes a bid from Vertical Blind Manufacturers CFL for window treatments in the amount of $7,729, a bid from Cox Fire Protection for fire sprinkler work in the amount of $147,252, a proposal from Summit Fire & Security for fire protection in the amount of $109,876, and a bid form from Summit Fire & Security for fire sprinklers in the amount of $109,876. The project is a new two-story public utilities and field operations building of 23,973 square feet. The bid date is November 12, 2024, at 02:00 PM ET. The project ID is 6613997. The project is expected to begin March 6, 2025, with substantial completion by June 30, 2026. The document does not state a street address, parcel, or folio number for the project. The document does not state a zoning or use change. The document does not state the applicant, developer, or owner name. The document does not state a decision. The document does not state any public comment or stakeholder sentiment. The document is an insurance policy endorsement for Heichel Plumbing Inc, not a public civic record describing a development project. It contains no address, parcel, size, zoning change, applicant, case number, or decision. It is a business auto policy endorsement and a contractors' general liability extension endorsement, with policy numbers BUA 7063548807 and 7063548824, effective 12/31/2023. No public comment or stakeholder sentiment is stated. [4505 Clyde Morris Boulevard, Port Orange, Florida 32129] The document is a collection of subcontractor bids and proposals for the Port Orange Public Utilities Field Operations Building project, addressed to Wharton-Smith, Inc. It includes electrical bids from Carter Electric Co., Inc. and Giles Electric Company, a lightning protection quote from Maxwell Lightning Protection, and a radio coverage test proposal from Network Cabling Services. The project is located at 4505 Clyde Morris Boulevard, Port Orange, Florida 32129. The document does not state a decision, acreage, or zoning change. It is a compilation of bids, not a public record of an approval or denial.