Board of Commissioners Meeting: May 2026
Clay County
2. 8:35 Request Approval of the Letter of Support for the Federal Rail Administration Grant
Board of Commissioners Meeting listed this item on its agenda for 2026-05-26 in Clay County. The posted record gives the item title and nothing else, so there is no site, no size and no applicant on file for it yet. Local businesses that want to follow it can open the official agenda link above and watch for the fuller write-up the body posts as the meeting gets closer.
- Board:
- Board of Commissioners Meeting
- Date:
- 2026-05-26
- Type:
- Agenda_item
2. 8:35 Request Approval of the Letter of Support for the Federal Rail Administration Grant
Board of Commissioners Meeting listed this item on its agenda for 2026-05-26 in Clay County. The posted record gives the item title and nothing else, so there is no site, no size and no applicant on file for it yet. Local businesses that want to follow it can open the official agenda link above and watch for the fuller write-up the body posts as the meeting gets closer.
- Board:
- Board of Commissioners Meeting
- Date:
- 2026-05-26
- Type:
- Agenda_item
2. Request Approval of the Letter of Support for the Federal Rail Administration Grant
Clay County is considering a letter of support for a federal grant application. This grant, if approved, would fund the Dilworth Grade Crossing Elimination & Safety Project. The project aims to eliminate a county road crossing by building a future grade separation over the BNSF Railroad. This would improve safety for drivers, pedestrians, and bicyclists by reducing conflicts with trains. The project is currently under review, with a decision on the letter of support expected soon. If the grant is awarded, the project could involve site clearing, grading, construction of the grade separation structure, and related infrastructure work. Local contractors, suppliers, and service providers are encouraged to learn more about this project as it moves through the review process. Early engagement could provide an advantage as plans develop.
- Board:
- Board of Commissioners Meeting
- Date:
- 2026-05-26
- Type:
- Agenda_item
- Address:
- 807 11th Street North, PO Box 280 Moorhead, Minnesota 56560
- Applicant:
- BNSF
3. 8:40 Request Approval of the Letter of Support for the Federal Rail Administration
This item concerns a request for approval of a Letter of Support for a grant application. The grant, if awarded, would be for the Federal Railroad Administration's Railroad Crossing Safety Program. The purpose of the grant is to modernize signalization at railroad crossings. This project is currently under review, pending the Board of Commissioners' decision on the Letter of Support. If the grant is approved and the project moves forward, it would involve upgrades to existing railroad crossing signalization systems. This could include work related to electrical systems, low-voltage systems, and potentially site preparation for new equipment. Local contractors, suppliers, and service providers in related fields may find opportunities if this grant is secured and the project is implemented. Early engagement with the project stakeholders could provide an advantage as plans develop.
- Board:
- Board of Commissioners Meeting
- Date:
- 2026-05-26
- Type:
- Agenda_item
- Decision:
- Board of Commissioners Meeting, Clay County, Clay
3. 8:40 Request Approval of the Letter of Support for the Federal Rail Administration
Board of Commissioners Meeting listed this item on its agenda for 2026-05-26 in Clay County. The posted record gives the item title and nothing else, so there is no site, no size and no applicant on file for it yet. Local businesses that want to follow it can open the official agenda link above and watch for the fuller write-up the body posts as the meeting gets closer.
- Board:
- Board of Commissioners Meeting
- Date:
- 2026-05-26
- Type:
- Agenda_item
3. Request Approval of the Letter of Support for the Federal Rail Administration Railroad Crossing
Clay County is considering a letter of support for a grant application to modernize eight railroad crossings across western Minnesota, including one in Clay County. The Minnesota Department of Transportation (MnDOT) is preparing this application for the Federal Railroad Administration's Railroad Crossing Safety Program. The project aims to upgrade outdated signal systems to active warning devices like flashing lights and automated gates, improving safety and reliability for road users, rail operations, and emergency services. This item is currently under review by the Board of Commissioners. If approved, the project would involve work related to signalization upgrades at the identified railroad crossings. Contractors specializing in electrical systems, signal installation, and potentially site preparation for new equipment could be involved. Reaching out to county officials and MnDOT early could provide insight into potential future needs before formal bidding processes begin.
- Board:
- Board of Commissioners Meeting
- Date:
- 2026-05-26
- Type:
- Agenda_item
- Address:
- 807 11th Street North, PO Box 280, Moorhead, Minnesota 56560
4. 8:45 Request Approval to Lease 10 Vehicles from Enterprise Fleet Management for the
This item concerns a request for approval to lease 10 vehicles for the Sheriff's Office. The Board of Commissioners for Clay County will review this request. This is an early stage in the process, as it is currently under review. The project involves securing vehicles for official use. This would likely involve a leasing agreement and the delivery of vehicles. Local businesses that provide fleet management services or vehicle sales and leasing could be involved. Reaching out now, before a final decision is made, could provide an advantage.
- Board:
- Board of Commissioners Meeting
- Date:
- 2026-05-26
- Type:
- Agenda_item
4. 8:45 Request Approval to Lease 10 Vehicles from Enterprise Fleet Management for the
Board of Commissioners Meeting listed this item on its agenda for 2026-05-26 in Clay County. The posted record gives the item title and nothing else, so there is no site, no size and no applicant on file for it yet. Local businesses that want to follow it can open the official agenda link above and watch for the fuller write-up the body posts as the meeting gets closer.
- Board:
- Board of Commissioners Meeting
- Date:
- 2026-05-26
- Type:
- Agenda_item
4. Request Approval to Lease 10 Vehicles from Enterprise Fleet Management for the Sheriff's Office
The Clay County Sheriff's Office is requesting approval to lease ten vehicles to replace older leased vehicles. The new fleet will include one administrative vehicle, one detective vehicle, and eight patrol vehicles. This request is currently under review by the Board of Commissioners. If approved, the Sheriff's Office plans to order the vehicles from Enterprise Fleet Management as soon as ordering is available. This project involves the procurement and potential upfitting of vehicles, which may require services related to vehicle customization and equipment installation. Local businesses specializing in fleet management, vehicle upfitting, and related services could find opportunities by engaging with the Sheriff's Office early in the process, before final orders and contracts are placed.
- Board:
- Board of Commissioners Meeting
- Date:
- 2026-05-26
- Type:
- Agenda_item
- Address:
- 911 11TH STREET NORTH · MOORHEAD, MN 56560
May 26, 2026 Agenda
The Clay County Board of Commissioners will consider approving a Letter of Support for the Federal Rail Administration Grant and a separate Letter of Support for the Federal Rail Administration Railroad Crossing Safety Program Grant to Modernize Signalization. They will also consider a request to lease 10 vehicles from Enterprise Fleet Management for the Sheriff's Office. The meeting is scheduled for Tuesday, May 26, 2026, at 8:30 AM in Meeting Room A/B on the 3rd Floor of the Courthouse.
- Board:
- Board of Commissioners Meeting
- Date:
- 2026-05-26
- Type:
- Agenda
- Decision:
- Consideration for approval
- Address:
- 807 11th Street North, Moorhead, Minnesota 56560
- Applicant:
- Federal Rail Administration (for grants), Enterprise Fleet Management (for vehicle lease)
May 26, 2026 Minutes
[Dilworth, MN (for BNSF grant); western Minnesota including Clay County (for signalization grant)] Clay County Board of Commissioners approved a Letter of Support for the Federal Rail Administration Grant, applied for by BNSF on behalf of the City of Dilworth. This grant aims to eliminate a county crossing in Dilworth, MN. The Board also approved a Letter of Support for the Federal Rail Administration Railroad Crossing Safety Program Grant to modernize signalization, which includes updating eight railroad crossings across western Minnesota, with one located in Clay County. Additionally, the Board approved a lease for ten vehicles for the Sheriff's Office from Enterprise Fleet Management for a total of $655,420.60.
- Board:
- Board of Commissioners Meeting
- Date:
- 2026-05-26
- Type:
- Minutes
- Decision:
- Approved
- Address:
- Dilworth, MN (for BNSF grant); western Minnesota including Clay County (for signalization grant)
- Applicant:
- BNSF (on behalf of City of Dilworth); Minnesota Department of Transportation (MnDOT)
May 26, 2026 Packet
[Dilworth] Clay County Board of Commissioners will consider approving a Letter of Support for the Federal Rail Administration Grade Crossing Elimination Grant, applied for by BNSF on behalf of the City of Dilworth. This project aims to eliminate a County Road crossing in Dilworth by building a future grade separation over the BNSF Railroad, which currently has 32 trains passing daily. The project is expected to increase safety, mobility, enhance emergency response times, and improve connectivity. The County Engineer and County Board Chair will present this item. [Western Minnesota (including one crossing in Clay County)] Clay County Board of Commissioners will consider approving a Letter of Support for the Federal Rail Administration Railroad Crossing Safety Program Grant to Modernize Signalization. This grant application, prepared by the Minnesota Department of Transportation (MnDOT), aims to update eight railroad crossings across western Minnesota, including one in Clay County. The project will upgrade antiquated passive warning devices to active warning devices like flashing lights and automated gates, improving safety, reliability, and operational performance. Three of the affected crossings are on school transportation routes. The County Engineer and County Board Chair will present this item. [Clay County] Clay County Sheriff's Office requests approval to lease 10 vehicles from Enterprise Fleet Management to replace and renew existing leased vehicles. The fleet will include one administrative vehicle, one detective vehicle, and eight patrol vehicles to maintain operational readiness and public safety response capabilities. The total estimated cost for the leases and upfitting is $655,420.60. The lease terms range from 36 to 48 months.
- Board:
- Board of Commissioners Meeting
- Date:
- 2026-05-26
- Type:
- Agenda_packet
- Address:
- Dilworth
- Applicant:
- BNSF on behalf of the City of Dilworth
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