4. Payment and Funding Considerations.

Regular Board of County Commissioners Meeting · 2026-05-19 · agenda_item

This agenda item concerns payment and funding considerations for a grant agreement. The agreement's total amount will not exceed funds stated in a Statement of Work (SOW). Payments will be made after the Department accepts the Grantee's performance. The State's and Department's obligation to pay is contingent on annual legislative appropriation for agreements longer than one state fiscal year. The Department will pay the Grantee according to the SOW's pricing and the Department's billing procedures. A Vendor Ombudsman is available to assist grantees with payment issues. The Grantee is responsible for all taxes, including FICA and sales tax on materials used. Invoices must be detailed and submitted according to the SOW's timeline. The Department will reimburse for performance and authorized expenses only upon satisfactory completion and written acceptance by the contract manager. This item is under review as part of a grant agreement process. The work involves fulfilling contractual obligations as detailed in the SOW, which may include various services or deliverables. Contractors, suppliers, and service providers could benefit from understanding these payment terms and conditions early in the process. Reaching out before final bids and permits are settled allows businesses to align their services with the agreement's requirements and payment schedules.