9. Audits and Records.

Regular Board of County Commissioners Meeting · 2026-05-19 · agenda_item

This agenda item concerns audit and recordkeeping requirements for a grant agreement. The requirements ensure that state and federal officials can access grant-related documents for audits. The Grantee must maintain accurate financial records according to accepted accounting principles and comply with specific state audit regulations. This includes disclosing related-party transactions and retaining records for a specified period, potentially longer than standard requirements. The Grantee must also include these audit and recordkeeping rules in any subgrantee agreements and cooperate with investigations. This item is currently under review as part of a board meeting agenda. The work involves ensuring compliance with record retention and audit access, which may require services related to document management, legal review of compliance, and accounting services. Contractors and service providers specializing in these areas should reach out early to understand the full scope and potential needs as the agreement progresses.