FARE COLLECTION APPLICATION - REJECTION

Intergovernmental and Economic Impact Committee · 2026-06-10 · resolution

This legislative matter, File Number 260623, concerns the rejection of all proposals for a Fare Collection Application for the Department of Transportation and Public Works. The original Request for Proposals (RFP) No. EVN0001148 was issued on May 16, 2025, with proposals received on August 29, 2025. Nine proposals were initially received. The administration recommended rejecting all proposals due to ambiguities in the RFP regarding subcontracting with the current fare collection equipment provider (Genfare), the number of firms to be invited to oral presentations (stipulated as three, but five were invited), and the evaluation of pricing for optional items. The administration initially recommended rejecting all bids and re-advertising a revised RFP. However, during committee discussions, the administration requested to withdraw the recommendation to reject all bids and instead return with a recommended vendor. Concerns were raised by committee members regarding the procurement process, including the number of proposers advanced, the interpretation of RFP language by the County Attorney's Office, and the potential impact on business confidence. The item was deferred by the Intergovernmental and Economic Impact Committee on May 13, 2026, to allow the administration time to evaluate an option to upgrade the current system and to provide further information on scoring mechanisms and funding. The item was subsequently withdrawn by the administration on June 10, 2026, with the intention to return with a recommended vendor and a report addressing the process concerns. The original contract for fare collection equipment (Contract No. L8481-0/27) was valued at $31,671,329 and expires on January 31, 2028. The proposed new contract was anticipated to have a six-year term with a four-year option to renew.