EPCR SOFTWARE - BW MODIFICATION

Safety and Health Committee · 2026-09-08 · resolution

This is a legislative matter for a resolution authorizing a waiver of competitive bidding procedures for Contract No. BW-10321, Electronic Patient Care Reporting (ePCR) Software, for the Miami-Dade Fire Rescue Department. The resolution authorizes additional time of three years and expenditure authority of $1,200,000.00 for a total modified contract amount of $2,299,167.00. The contract is with Saffire Software, Inc. d/b/a MetroPCR. The item was introduced on 8/17/2026, was before the Safety and Health Committee on 9/8/2026 where it was forwarded to the BCC with a favorable recommendation, and is scheduled for the Board of County Commissioners on 10/6/2026 as agenda item 8P. The current contract is scheduled to expire November 30, 2026, with a cumulative allocation of $1,029,167. If approved, the contract will expire on November 30, 2029, and have a modified cumulative allocation of $2,299,167. The annualized allocation reflects an increased per-record unit price from $1.18 to a maximum of $1.27. The vendor had requested a 10% increase which was negotiated down to 7% with additional AI functionality. The impact of this item is countywide in nature. The vendor principal address is 1145 Audace Avenue, Boynton Beach, FL. The vendor principal is Josh Austin. The Division Director is Natalya Vasilyeva of the Strategic Procurement Department. The Chief of Public Safety is Arnold Palmer. The Mayor is Daniella Levine Cava. The resolution requires a two-thirds vote. The funding source is the Fire District FY 2025-26 Adopted Budget, Volume 2, Page 76, Contractual Services. The two percent User Access Program applies. The Small Business Enterprise measures and Local Preference do not apply. The Living Wage Ordinance does not apply. Due diligence was conducted with no adverse findings. The document does not state a specific project site, address, parcel, acreage, or zoning change. The document does not state any public comment or stakeholder sentiment.