June 2, 2026 City Council Regular Session Agenda

Agenda items

• 1. Ceremonial Recognition
• 1. Certificate of Recognition for Erin Creel, Library Archivist
• 1. Certificate of Recognition for Erin Creel, Library Archivist
• 1. Certificate of Recognition.Erin Creel.2026
• 1. Contractor warrants and guarantees to GRU that all materials will be new unless otherwise specified and that all
  • General Contractor
  • Utilities (Sub)
• 1. Contractor will recruit, screen, interview, hire and assign its employees to perform the work pursuant to this
  • Staffing & Employment
  • Payroll & Employee Leasing (PEO)
• 1. Councilmember Doug Bryant
• 1. INTRODUCTION
  • Utilities (Sub)
  • General Contractor
  • Concrete & Masonry
  • Site Prep, Grading & Hardscape
  • Engineering & Architecture
• 1. In the event GRU receives a public records request for a record with information labeled by Contractor
• 1. Landfill Litigation
• 1. Landfill Litigation
• 1. Monday June 8, 2026, 6:00 p.m., Budget Workshop: Set Budget Parameters and Fire
• 1. Police Department Presentation 6-2-2026
  • Utilities (Sub)
  • General Contractor
  • Concrete & Masonry
  • Site Prep, Grading & Hardscape
  • Building & Industrial Supply
• 1. Request Adoption of Resolution No. 2026-19, Donating Mount Dora Police Department
• 1. Request Adoption of Resolution No. 2026-19, Donating Mount Dora Police Department
• 1. Request Approval of Piggyback Agreement with Atlantic Pipe Services LLC for Cured
  • Utilities (Sub)
  • General Contractor
  • Site Prep, Grading & Hardscape
  • Building & Industrial Supply
• 1. Request Approval of Piggyback Agreement with Atlantic Pipe Services LLC for Cured
  • Utilities (Sub)
  • General Contractor
  • Site Prep, Grading & Hardscape
  • Concrete & Masonry
  • Restoration & Waterproofing
  • Building & Industrial Supply
  • Engineering & Architecture
  • Legal Services
• 1. Request Approval of Rankings and Authorization to Negotiate — RFQ 26-FD-016
  • General Contractor
  • Site Prep, Grading & Hardscape
  • Concrete & Masonry
  • Carpentry & Cabinetry
  • Drywall & Insulation
  • Electrical
  • HVAC & Climate Control
  • Painting & Flooring
  • Plumbing
  • Roofing
  • Building & Industrial Supply
  • Real Estate Development
  • Engineering & Architecture
• 1. Request Approval of Rankings and Authorization to Negotiate — RFQ 26-FD-016
  • General Contractor
  • Site Prep, Grading & Hardscape
  • Concrete & Masonry
  • Carpentry & Cabinetry
  • Drywall & Insulation
  • Electrical
  • HVAC & Climate Control
  • Painting & Flooring
  • Plumbing
  • Roofing
  • Building & Industrial Supply
  • Real Estate Development
  • Engineering & Architecture
  • Landscaping & Lawn Service
• 1. Signed Atlantic Pipe Services Piggyback (5-6-26)
  • General Contractor
  • Site Prep, Grading & Hardscape
  • Plumbing
  • Utilities (Sub)
  • Building & Industrial Supply
• 1. Specifically identify the records or specific portions thereof that are confidential and exempt and
• 1. Substantial Completion: The time at which the Work (or a specified part thereof) has progressed to the point where,
• 2. Ceremonial Recognition
• 2. Ceremonial Recognition
• 2. Contractor shall obtain background check and drug screening services of its employees who will perform work at
  • Admin Services (Other)
  • Legal Services
  • Professional Services (Other)
• 2. Councilmember Cal Rolfson
• 2. Final Completion: The date that the Owner receives and agrees with written notice from the Contractor stating that
  • Building & Industrial Supply
  • Utilities (Sub)
  • General Contractor
• 2. However and notwithstanding the above, in the event that GRU in its sole discretion finds no basis for
• 2. INSTRUCTIONS
  • Utilities (Sub)
  • General Contractor
  • Site Prep, Grading & Hardscape
  • Concrete & Masonry
  • Engineering & Architecture
• 2. No provision contained in the Specifications shall be interpreted to limit Contractor’s liability for defects. No provision
  • General Contractor
  • Building & Industrial Supply
  • Legal Services
• 2. Provide an affidavit or similar type of evidence that describes and supports the basis for Contractor’s
• 2. Request Approval of a Task Authorization with Process Control Services, LLC (PCS)
• 2. Request Approval of a Task Authorization with Process Control Services, LLC (PCS)
  • Utilities (Sub)
  • General Contractor
  • Legal Services
• 2. Tuesday, June 16, 2026, 6:00 p.m., Regular Session
• 2. Witherspoon Lodge
• 2. Witherspoon Lodge
• 3. All maintenance, repair and construction services furnished as defined herein shall be guaranteed and warranted by
  • General Contractor
  • Carpentry & Cabinetry
  • Concrete & Masonry
  • Drywall & Insulation
  • Electrical
  • HVAC & Climate Control
  • Painting & Flooring
  • Plumbing
  • Roofing
  • Site Prep, Grading & Hardscape
  • Building & Industrial Supply
  • Real Estate Development
  • Engineering & Architecture
  • Landscaping & Lawn Service
• 3. Contractor shall require all of the Employees to self-report in writing to Contractor within forty-eight hours any
• 3. Councilmember Dennis Dawson
• 3. If a public records lawsuit is filed against GRU requesting public disclosure of the information labeled
• 3. Monday, July 6, 2026, 6:00 p.m., Budget Workshop: Capital Outlay and CIP; Enterprise
• 3. Presentation Mount Dora Police Department Safety Initiatives
• 3. Presentation Mount Dora Police Department Safety Initiatives
• 3. Request Approval of Piggyback Agreement with A.C. Schultes of Florida, Inc. for
  • Utilities (Sub)
  • General Contractor
  • Construction (Other)
  • Building & Industrial Supply
  • Engineering & Architecture
  • Waste Management
• 3. Request Approval of Piggyback Agreement with A.C. Schultes of Florida, Inc. for
  • Utilities (Sub)
  • General Contractor
  • Construction (Other)
  • Engineering & Architecture
  • Business Consulting
  • Waste Management
• 4. Contractor hereby indemnifies and holds GRU, its officers and employees harmless from any and all
• 4. Councilmember Marc Crail
• 4. Request Approval of FDEP Vehicle Grant Agreement (Dump and Grapple Trucks)
• 4. Request Approval of FDEP Vehicle Grant Agreement (Dump and Grapple Trucks)
• 5. Councilmember Nate Walker
• 5. Request Ratification of the Thirtieth and Thirty-first Extensions of Resolution No. 2025
• 5. Request Ratification of the Thirtieth and Thirty-first Extensions of Resolution No. 2025
• 6. Vice-mayor John Cataldo
• 7. Mayor James Homich
• a) Access to Work Site. GRU and its authorized representatives are permitted free access to the work site, and
• a) All questions about the meaning or intent of the Solicitation are to be directed to the Procurement
• a) Any deviation from this Solicitation must be provided and explained in detail with the Response. Deviations
• a) Contractor(s) shall be fully liable for its action, the actions of its agents, employees, partners, or subcontractors and
  • General Contractor
  • Legal Services
• a) Florida’s Public Records Law, Chapter 119, Florida Statutes, includes numerous exemptions to the general
• a) GRU requires electronic submission of bids and proposals . Submit electronic responses via GRU e-Procurement
• a) GRU shall pay Contractor for the Work at the price[s] stated in this Contract. No additional payment will be made to
  • General Contractor
  • Utilities (Sub)
  • Building & Industrial Supply
  • Site Prep, Grading & Hardscape
  • Concrete & Masonry
  • Electrical
  • Plumbing
  • HVAC & Climate Control
  • Carpentry & Cabinetry
  • Roofing
  • Painting & Flooring
  • Drywall & Insulation
  • Engineering & Architecture
• a) Invoicing. Contractor is responsible for invoicing GRU for Work performed pursuant to this Contract. Itemized
• a) It is anticipated that the evaluation committee may have discussions based on written proposals received by
• a) No Party to this Contract shall be liable for any default or delay in the performance of its obligations under this
• a) Performance. Contractor shall perform all Work promptly and diligently in a good, proper and workmanlike manner
• a) Prior to responding to the Solicitation, Respondents are responsible for the following: (a) examining the
• a) Termination for Convenience. GRU may, by providing thirty (30) calendar days written notice to Contractor,
• a) The Pricing Response Form is included in the Solicitation and should be used to submit pricing information,
• a) The price stated on the Pricing Response Form is firm . Any additional charges that were not included in the
• a. Any modification to this Contract
• a. Confinement to Work Area/Parking. Contractor's employees shall stay in the designated work area to the
  • General Contractor
  • Admin Services (Other)
• b) Addenda may also be issued to modify the Solicitation as deemed advisable by the Procurement
• b) All blanks on the Respondent's Certification Form must be legibly completed in ink (computer printed, typed or
• b) Further, Contractor(s) shall fully indemnify, defend, and hold harmless the City of Gainesville and/or GRU from any
  • Legal Services
• b) GRU may, at its sole discretion , conduct a Best and Final Offer (BAFO) round to this solicitation. Should this
  • Utilities (Sub)
  • General Contractor
  • Site Prep, Grading & Hardscape
  • Concrete & Masonry
  • Plumbing
• b) GRU reserves the right to waive clarifications and exceptions to the Solicitation if determined by GRU to be in
• b) If the Respondent offers discounted pricing, such as prompt payment discounts or volume discounts, it must be
• b) In the event of any delay resulting from such causes, the time for performance of each of the Parties hereunder
• b) Project Related Requirements. Contractor is responsible for providing and paying expenses for all labor, tools,
• b) Receipting Report for Services. An itemized receipting report for services must be provided to the GRU Project
• b) Respondents are expected to become fully informed as to the requirements of the Specifications and failure to
• b) Such change shall include the following: change orders that constitute changes: a) the general scope of Work, b)
• b) Termination for Cause (Cancellation). GRU may terminate this Contract for cause if Contractor materially breaches
• b) Work by GRU. GRU reserves the right to perform activities in the area where the Work is being performed by
  • Utilities (Sub)
  • General Contractor
  • Site Prep, Grading & Hardscape
• b) “Work Product" may include creative work which may lead to programs, intellectual properties, computer software,
• b. Contract
• b. Sanitation. If sanitary facilities are available near the work site, Contractor may request GRU’s permission to
• c) A Respondent who is aggrieved in connection with the specifications of this Solicitation may protest in writing
  • Utilities (Sub)
  • General Contractor
  • Concrete & Masonry
  • Site Prep, Grading & Hardscape
  • Construction (Other)
  • Restoration & Waterproofing
  • Engineering & Architecture
• c) A Response submitted by a corporation must be executed in the corporate name by the president, a vice­
• c) Addenda issued by GRU prior to the Solicitation due date/time are considered binding as if written into the
• c) Contractor(s)’s obligations under the preceding two paragraphs with respect to any legal action are contingent upon
• c) Funding out Clause. If funds for this Contract are no longer available, GRU reserves the right to terminate this
• c) In the event of any delay or nonperformance resulting from such cause, the Party affected will promptly notify the
  • General Contractor
  • Legal Services
  • Building & Industrial Supply
• c) Payment Terms. Unless otherwise agreed upon in writing, GRU’s payment terms are net thirty (30) days from
• c) Work by Other Contractor. GRU reserves the right to permit other Contractors to perform work within the same
• c. GRU Technical Specifications
• c. Personal Protection Equipment requirements during a Pandemic, Epidemic, Sporadic, Endemic or Outbreaks
• d) Coordination. Contractor shall, in the course of providing the Work, cooperate and communicate with GRU and all
• d) Lien Release. Before the final acceptance of the Work and payment by GRU, Contractor shall furnish to GRU an
• d) The names of individuals included on the Respondent's Certification Form must be legibly printed below
• d) The provisions of this section shall survive the termination or expiration of this Contract.
  • General Contractor
  • Site Prep, Grading & Hardscape
  • Concrete & Masonry
  • Carpentry & Cabinetry
  • Electrical
  • Plumbing
  • HVAC & Climate Control
  • Roofing
  • Painting & Flooring
  • Drywall & Insulation
  • Restoration & Waterproofing
  • Building & Industrial Supply
  • Real Estate Development
  • Engineering & Architecture
  • Legal Services
• d. GRU Supplemental Conditions
• d. The Contractor shall supply all safety and personal protective equipment (PPE) required to complete the
• e) Final Payment/Acceptance. The acceptance by Contractor of final payment due on termination of the Contract
  • Legal Services
  • Accounting & Tax
  • Office & Business Support Services
• e) Respondent must acknowledge receipt of all addenda using the space provided on the Respondent's
• e. GRU General Conditions
• e. It is the sole responsibility of the contractor to supply and train all workers with reasonably anticipated
• f) Costs for developing a response to the Solicitation are the sole obligation of the Respondent.
• f. GRU Instructions
• f. This training includes when to use PPE; what PPE is necessary; how to properly put on, use, and take off
• g) Respondent's pricing must include applicable taxes on items purchased or manufactured by Respondent for the
• g. Contractor Response
  • General Contractor
  • Site Prep, Grading & Hardscape
  • Concrete & Masonry
  • Painting & Flooring
  • Plumbing
  • Restoration & Waterproofing
  • Utilities (Sub)
  • Building & Industrial Supply
  • Engineering & Architecture
  • Landscaping & Lawn Service
  • Waste Management
  • Government Authority
• g. Protocols should be in place to prevent or reduce the likelihood of exposure and be in compliance with
• i. Access procurement documents and related information.
• i. Identifying Trade Secret or Otherwise Confidential and Exempt Information. For any records or portions
• i. Keep and maintain public records, as defined in Section 119.011(12) of the Florida Statutes, required by GRU
• i. refusing, failing or being unable to properly manage or perform;
• ii. Receive automatic and instant notifications of government opportunities .
• ii. Request for Trade Secret or Otherwise Confidential and Exempt Information.
• ii. Upon request from GRU’s custodian of public records, provide the public agency with a copy of the requested
  • Office & Business Support Services
  • Signage & Printing
• ii. refusing, failing or being unable to perform the Work pursuant to this Contract with sufficient numbers of
• iii. Download solicitation documents and specifications online.
• iii. Ensure that public records that are exempt or confidential and exempt from public records disclosure
• iii. refusing, failing or being unable to make prompt payment to subcontractors or suppliers;
• iv. Submit your bids and proposals online.
• iv. Upon completion of the contract, transfer, at no cost, to GRU all public records in possession of the
  • Legal Services
  • Admin Services (Other)
• iv. disregarding laws, ordinances, rules, regulations or orders of any public authority or quasi-public authority
• v. See all the forms and documents you need to complete in one place.
• v. refusing, failing or being unable to substantially perform pursuant to the terms of this Contract as determined
• vi. Receive and respond to government requests for quotes immediately .
• vi. refusing, failing or being unable to substantially perform in accordance with the terms of any other agreement
• vii. Automatic notification of awards.