Special Called Commission Meeting
City of Palatka
Latest meetings
1. Financial Reporting and Bank Account Structure
This agenda item concerns a review of the City of Palatka's financial reporting and bank account structure. The current setup of revenue and asset accounts, including those within the ADG accounting system and Ameris banking platform, makes accurate financial reporting difficult. This issue has been known for about two years, but corrective actions have not yet been taken. The city is being recommended to conduct a full review of its accounting system, banking structure, and fund setup. This review aims to ensure accounts are properly configured for accurate reporting and effective monitoring. This project is currently under review and involves assessing and potentially reconfiguring financial systems. Businesses that offer accounting system review, financial consulting, and IT support for financial platforms could find opportunities here. Early engagement before system changes are finalized could be advantageous.
- Board:
- Special Called Commission Meeting
- Date:
- 2026-05-21
- Type:
- Agenda_item
1. MLC'S FOR THE FISCAL YEAR 2025 - DRAFT
This item concerns the drafting of MLCs for the fiscal year 2025. The City of Palatka's Special Called Commission Meeting on May 21, 2026, will review these drafts. This is an early stage in the planning process. The work involves administrative and financial planning for the upcoming fiscal year. Local businesses involved in accounting, financial services, and government contracting may find opportunities as these plans are developed and implemented. Engaging early allows businesses to understand the city's financial direction and potential needs.
- Board:
- Special Called Commission Meeting
- Date:
- 2026-05-21
- Type:
- Agenda_item
2. Procurement Processes and Circumvention of Internal Controls
This agenda item addresses concerns about the City of Palatka's purchasing policy and procurement processes. It highlights instances where contracts may have been entered into without proper legal review and where internal controls were reportedly bypassed. The review noted a lack of documented approval evidence in the system workflow for requisitions, increasing risks of unauthorized transactions and misuse of public funds. The city is being recommended to strengthen its procurement and contract approval procedures, reinforce adherence to internal controls, and ensure all approvals are consistently documented within the system. This review is currently under discussion and aims to improve existing processes. Local businesses involved in legal services, accounting, and IT systems support may find opportunities to assist the city in refining these procedures and ensuring compliance.
- Board:
- Special Called Commission Meeting
- Date:
- 2026-05-21
- Type:
- Agenda_item
3. Inadequate Fraud Risk Assessment and Monitoring
Special Called Commission Meeting listed this item on its agenda for 2026-05-21 in City of Palatka. The posted record gives the item title and nothing else, so there is no site, no size and no applicant on file for it yet. Local businesses that want to follow it can open the official agenda link above and watch for the fuller write-up the body posts as the meeting gets closer.
- Board:
- Special Called Commission Meeting
- Date:
- 2026-05-21
- Type:
- Agenda_item
4. Ethical Reporting Environment and Employee Concerns
Special Called Commission Meeting listed this item on its agenda for 2026-05-21 in City of Palatka. The posted record gives the item title and nothing else, so there is no site, no size and no applicant on file for it yet. Local businesses that want to follow it can open the official agenda link above and watch for the fuller write-up the body posts as the meeting gets closer.
- Board:
- Special Called Commission Meeting
- Date:
- 2026-05-21
- Type:
- Agenda_item
5. Review of Significant and Unusual Transactions
This item concerns a review of past financial transactions by the City of Palatka. Concerns have been raised about how certain sales or land swap deals were accounted for, specifically if the profits from these deals were figured out correctly and had enough proof. The city is being advised to create official steps for reviewing these kinds of important or unusual deals. This would involve having someone else check the math, ideas, and how the deals were recorded to make sure they follow the rules. This review process is currently under consideration. The work would involve setting up new accounting procedures and potentially auditing past transactions. This early stage means businesses offering accounting, auditing, and financial consulting services could provide input and compete for future work related to establishing and implementing these new financial review processes.
- Board:
- Special Called Commission Meeting
- Date:
- 2026-05-21
- Type:
- Agenda_item
Agenda
This document is the agenda for the City Commission Meeting on May 21, 2026, at 9:30 AM. It includes standard meeting procedures like call to order, public comments, and commission comments. Regular business items include interviews with three individuals (Cynthia Curry, Andrew Hyatt, James Gleason), a discussion about an interim city manager, and authorization for additional service expenses for a financial audit. The agenda also notes three vacancies on the Board of Zoning Appeals. No specific development projects with addresses, sizes, or zoning changes are listed.
- Board:
- Special Called Commission Meeting
- Date:
- 2026-05-21
- Type:
- Agenda
Agenda Packet
The City of Palatka is seeking additional professional fees for auditing services related to identified high-risk areas. The auditors, HCT, propose an hourly rate not to exceed $24,750.00 or a flat fee of $21,850.00. This is to ensure the City of Palatka ACFR is remitted to the State of Florida by the June 30, 2026 deadline, with the goal of completing these procedures within the next two weeks. The attached document is a draft of the MLC's for the Fiscal Year 2025.
- Board:
- Special Called Commission Meeting
- Date:
- 2026-05-21
- Type:
- Agenda_packet
- Applicant:
- HCT
a. 9:30 a.m. Interview with Cynthia Curry
Special Called Commission Meeting listed this item on its agenda for 2026-05-21 in City of Palatka. The posted record gives the item title and nothing else, so there is no site, no size and no applicant on file for it yet. Local businesses that want to follow it can open the official agenda link above and watch for the fuller write-up the body posts as the meeting gets closer.
- Board:
- Special Called Commission Meeting
- Date:
- 2026-05-21
- Type:
- Agenda_item
a. 9:30 a.m. Interview with Cynthia Curry
Special Called Commission Meeting listed this item on its agenda for 2026-05-21 in City of Palatka. The posted record gives the item title and nothing else, so there is no site, no size and no applicant on file for it yet. Local businesses that want to follow it can open the official agenda link above and watch for the fuller write-up the body posts as the meeting gets closer.
- Board:
- Special Called Commission Meeting
- Date:
- 2026-05-21
- Type:
- Agenda_item
b. 11:00 a.m. Interview with Andrew Hyatt
Special Called Commission Meeting listed this item on its agenda for 2026-05-21 in City of Palatka. The posted record gives the item title and nothing else, so there is no site, no size and no applicant on file for it yet. Local businesses that want to follow it can open the official agenda link above and watch for the fuller write-up the body posts as the meeting gets closer.
- Board:
- Special Called Commission Meeting
- Date:
- 2026-05-21
- Type:
- Agenda_item
b. 11:00 a.m. Interview with Andrew Hyatt
Special Called Commission Meeting listed this item on its agenda for 2026-05-21 in City of Palatka. The posted record gives the item title and nothing else, so there is no site, no size and no applicant on file for it yet. Local businesses that want to follow it can open the official agenda link above and watch for the fuller write-up the body posts as the meeting gets closer.
- Board:
- Special Called Commission Meeting
- Date:
- 2026-05-21
- Type:
- Agenda_item
b. Commission and Staff Response
Special Called Commission Meeting listed this item on its agenda for 2026-05-21 in City of Palatka. The posted record gives the item title and nothing else, so there is no site, no size and no applicant on file for it yet. Local businesses that want to follow it can open the official agenda link above and watch for the fuller write-up the body posts as the meeting gets closer.
- Board:
- Special Called Commission Meeting
- Date:
- 2026-05-21
- Type:
- Agenda_item
b. Commission and Staff Response
Special Called Commission Meeting listed this item on its agenda for 2026-05-21 in City of Palatka. The posted record gives the item title and nothing else, so there is no site, no size and no applicant on file for it yet. Local businesses that want to follow it can open the official agenda link above and watch for the fuller write-up the body posts as the meeting gets closer.
- Board:
- Special Called Commission Meeting
- Date:
- 2026-05-21
- Type:
- Agenda_item
c. 12:30 p.m. Interview with James Gleason
Special Called Commission Meeting listed this item on its agenda for 2026-05-21 in City of Palatka. The posted record gives the item title and nothing else, so there is no site, no size and no applicant on file for it yet. Local businesses that want to follow it can open the official agenda link above and watch for the fuller write-up the body posts as the meeting gets closer.
- Board:
- Special Called Commission Meeting
- Date:
- 2026-05-21
- Type:
- Agenda_item
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