June 16, 2026 - Packet
Suwannee County Board of County Commissioners · 2026-06-16 · agenda_packet
Suwannee County Board of County Commissioners agenda for June 16, 2026, at 5:30 PM, includes a public hearing for a special permit application for a communications tower. The board also approved minutes from a previous meeting, accepted a surplus vehicle for Fire Rescue, approved participation in a Rural Health Transformation Program, agreed to an Interlocal Agreement with the School Board for emergency shelters, approved a grant agreement for Regional Shelter Master Planning & Design, approved a lien release for a housing program client, ratified a lease-purchase agreement for compactors, approved a traffic signal maintenance amendment, adopted a Title VI Policy, approved an amended Interlocal Agreement for gas tax proceeds, authorized a grant application, and authorized submission of firefighter grants. A previous meeting on June 2, 2026, approved a special permit for a 240-foot communications tower, accepted a surplus vehicle for Fire Rescue, approved participation in the Rural Health Transformation Program, approved an Interlocal Agreement with the School Board for emergency shelters, approved a grant agreement for Regional Shelter Master Planning & Design, approved a lien release, ratified a lease-purchase agreement for compactors, approved a traffic signal maintenance amendment, adopted a Title VI Policy, approved an amended Interlocal Agreement for gas tax proceeds, authorized a grant application, and authorized submission of firefighter grants. Public comments at the June 2nd meeting included concerns about radiation from cell towers, privacy related to Flock cameras, and general economic issues. The board also approved payment of invoices and credit card limits for departments, and a change order for a resurfacing project.
Agenda items
- 1. June 2, 2026, Regular Meeting
- 1. June 2, 2026, Regular Meeting
- 10. Approval of Traffic Signal Maintenance and Compensation Agreement Amendment with
- 10. Approval of Traffic Signal Maintenance and Compensation Agreement Amendment with
- Utilities (Sub)
- Lighting & Low-Voltage Systems
- Engineering & Architecture
- Legal Services
- 11. Approve, adopt, and post the updated Title VI/Nondiscrimination Policy and Plan on the
- Legal Services
- 11. Approve, adopt, and post the updated Title VI/Nondiscrimination Policy and Plan on the
- Legal Services
- Government Authority
- 12. Approval of the amended Interlocal Agreement with the Town of Branford and the City of
- 12. Approval of the amended Interlocal Agreement with the Town of Branford and the City of
- 13. Approval of the form USDA RD1942-47 resolution for grant application USDA CF funding,
- 13. Approval of the form USDA RD1942-47 resolution for grant application USDA CF funding,
- 14. Authorization to submit SAFER and Assistance to Firefighters Grants.
- 14. Authorization to submit SAFER and Assistance to Firefighters Grants.
- 15. At 5:35 p.m. or as soon thereafter as the matter can be heard, hold a public hearing to
- General Contractor
- Concrete & Masonry
- Electrical
- Lighting & Low-Voltage Systems
- Engineering & Architecture
- Building & Industrial Supply
- Government Authority
- 15. At 5:35 p.m. or as soon thereafter as the matter can be heard, hold a public hearing to
- General Contractor
- Electrical
- Lighting & Low-Voltage Systems
- Construction (Other)
- Engineering & Architecture
- Building & Industrial Supply
- Security & Fire Systems Installation
- 16. Additional Agenda Items - Chairman calls for additional items.
- 2. Presentation of Emergency Management Transition and GAP Analysis. (Nick Gerth,
- 2. Presentation of Emergency Management Transition and GAP Analysis. (Nick Gerth,
- 3. Approval of payment of processed invoices.
- 3. Approval of payment of processed invoices.
- 4. Accept Surplus vehicle from Live Oak Police Department for the Fire Rescue Department.
- 4. Accept Surplus vehicle from Live Oak Police Department for the Fire Rescue Department.
- 5. Approval of Memorandum of Understanding to participate in the Rural Health
- 5. Approval of Memorandum of Understanding to participate in the Rural Health
- 6. Approval of Interlocal Agreement with Suwannee County School Board for Emergency
- 6. Approval of Interlocal Agreement with Suwannee County School Board for Emergency
- 7. Approval of the State of Florida Division of Emergency Management, Agreement #F0173,
- Engineering & Architecture
- General Contractor
- 7. Approval of the State of Florida Division of Emergency Management, Agreement #F0173,
- Engineering & Architecture
- General Contractor
- Building & Industrial Supply
- Real Estate Development
- 8. Approval of Release and Satisfaction of Lien Agreement under State Housing Initiatives
- 8. Approval of Release and Satisfaction of Lien Agreement under State Housing Initiatives
- 9. Approval and ratification of the Lease-Purchase Agreement with Leasing 2, Inc. for six (6)
- Building & Industrial Supply
- Site Prep, Grading & Hardscape
- Utilities (Sub)
- 9. Approval and ratification of the Lease-Purchase Agreement with Leasing 2, Inc. for six (6)
- Building & Industrial Supply
- Site Prep, Grading & Hardscape
- Utilities (Sub)
- A. The Recipient represents that it is fully qualified and eligible to receive these grant funds to
- B. The Division has received these grant funds from the State of Florida, and has the authority to
- C. The Division has statutory authority to disburse the funds under this Agreement.
- a. All attachments to this Agreement are incorporated as if set out fully.
- a. Any advance payment under this Agreement is subject to section 216.181(16), Florida
- a. As a condition of receiving state financial assistance, and as required by sections
- Legal Services
- Accounting & Tax
- Office & Business Support Services
- a. As required by section 215.971(1), Florida Statutes, this Agreement includes:
- a. If any warranty or representation made by the Recipient in this Agreement or any previous
- a. If the Recipient has a pre-existing patent or copyright, the Recipient shall retain all rights and
- a. In accordance with section 215.971(2), Florida Statutes, the Division’s Grant
- a. In accounting for the receipt and expenditure of funds under this Agreement, the
- a. Section 216.347, Florida Statutes, prohibits “any disbursement of grants and aids
- a. Terminate this Agreement, provided that the Recipient is given at least thirty (30) days prior
- a. The Division may terminate this Agreement for cause after thirty (30) days written notice.
- a. The Recipient shall monitor its performance under this Agreement, as well as that of its
- a. The Recipient shall provide the Division with quarterly reports and a close-out report. These
- a. The validity of this Agreement is subject to the truth and accuracy of all the information,
- Legal Services
- Business Consulting
- Office & Business Support Services
- a. This is a cost-reimbursement Agreement, subject to the availability of funds.
- a. Unless Recipient is a state agency or subdivision, as defined in section 768.28, Florida
- b. Any Recipient which is a state agency or subdivision, as defined in section 768.28, Florida
- b. Begin an appropriate legal or equitable action to enforce performance of this Agreement;
- b. If any discovery or invention is developed in the course of or as a result of work or services
- b. If material adverse changes occur in the financial condition of the Recipient at any time
- b. In addition to reviews of audits conducted in accordance with paragraph (10) AUDITS above,
- b. In addition to the foregoing, the Recipient and the Division shall be governed by all
- b. In the event of any inconsistencies or conflict between the language of this Agreement and
- b. Invoices shall be submitted at least quarterly and shall include the supporting documentation
- b. No funds or other resources received from the Division under this Agreement may be used
- b. Quarterly reports are due to the Division no later than 30 days after the end of each quarter of
- b. The Division may terminate this Agreement for convenience or when it determines, in its sole
- b. The Division's Grant Manager for this Agreement is:
- b. The Recipient shall maintain all records related to this Agreement for the period of
- b. The State of Florida's performance and obligation to pay under this Agreement is
- b. This Agreement shall be construed under the laws of the State of Florida, and venue for any
- b. When conducting an audit of the Recipient’s performance under this Agreement, the
- c. Any power of approval or disapproval granted to the Division under the terms of this
- c. Florida's Government in the Sunshine Law (Section 286.011, Florida Statutes)
- c. If an audit shows that all or any portion of the funds disbursed were not spent in
- c. If any reports required by this Agreement have not been submitted to the Division or have
- c. If the Recipient is a county or municipality that is a rural community or rural area of
- c. The Division will reimburse the Recipient only for allowable costs incurred by the
- General Contractor
- Engineering & Architecture
- Building & Industrial Supply
- Real Estate Development
- Government Authority
- c. The close-out report is due 60 days after termination of this Agreement or 60 days after
- c. The name and address of the representative of the Recipient responsible for the
- c. The parties may agree to terminate this Agreement for their mutual convenience through a
- c. This Agreement has the following attachments:
- c. Withhold or suspend payment of all or any part of a request for payment;
- c. Within thirty (30) days of execution of this Agreement, the Recipient shall disclose all
- Legal Services
- Business Consulting
- d. Florida's Public Records Law provides a right of access to the records of the state
- d. If all required reports and copies are not sent to the Division or are not completed in a manner
- d. If the Recipient has failed to perform and complete on time any of its obligations under this
- d. If the necessary funds are not available to fund this Agreement as a result of action by the
- d. In the event that different representatives or addresses are designated by either party
- Legal Services
- d. In the event this Agreement is terminated, the Recipient will not incur new obligations for the
- d. Require that the Recipient refund to the Division any monies used for ineligible purposes
- d. The Division will review any request for reimbursement by comparing the
- d. The Recipient shall have all audits completed by an independent auditor, which is
- d. This Agreement may be executed in any number of counterparts, any one of which may be
- e. Exercise any corrective or remedial actions, to include but not be limited to:
- e. The Division’s Grant Manager, as required by section 215.971(2)(c), Florida Statutes,
- Accounting & Tax
- e. The Recipient agrees to comply with the Americans With Disabilities Act (Public Law 101
- e. The Recipient shall maintain all records for the Recipient and for all subcontractors or
- e. The Recipient shall provide additional program updates or information that may be required by
- e. The Recipient shall send copies of reporting packages required under this paragraph
- f. Exercise any other rights or remedies which may be available under law.
- f. For the purposes of this Agreement, the term “improper payment” means or includes:
- f. The Recipient shall provide additional reports and information identified in Attachment D.
- f. Those who have been placed on the convicted vendor list following a conviction for a public
- Legal Services
- Government Authority
- g. Any Recipient which is not a local government or state agency, and which receives funds
- g. As required by the Reference Guide for State Expenditures, reimbursement for travel
- h. The State of Florida's performance and obligation to pay under this Agreement is contingent
- i. A provision specifying a scope of work that clearly establishes the tasks that
- i. All bills for fees or other compensation for services or expenses shall be submitted in detail
- i. Any payment that should not have been made or that was made in an
- i. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or
- i. Monitor and document Recipient performance; and,
- i. The Division of Emergency Management
- i. The required minimum acceptable level of service to be performed; and,
- i. request additional information from the Recipient to determine the reasons for
- ii. A provision dividing the agreement into quantifiable units of deliverables that
- ii. Any payment to an ineligible party, any payment for an ineligible good or
- ii. Have not, within a five-year period preceding this Agreement been convicted of or had
- ii. Review and document all deliverables for which the Recipient requests
- ii. The Auditor General
- ii. The criteria for evaluating the successful completion of each deliverable.
- ii. issue a written warning to advise that more serious measures may be taken if
- iii. A provision specifying the financial consequences that apply if the Recipient
- iii. Are not presently indicted or otherwise criminally or civilly charged by a governmental
- iii. advise the Recipient to suspend, discontinue or refrain from incurring costs
- iv. A provision specifying that the Recipient may expend funds only for allowable
- iv. Have not within a five-year period preceding this Agreement had one or more public
- iv. require the Recipient to reimburse the Division for the amount of costs
- j. Any bills for travel expenses shall be submitted in accordance with section 112.061, Florida
- k. The Division reserves the right to unilaterally cancel this Agreement if the Recipient refuses
- l. If the Recipient is allowed to temporarily invest any advances of funds under this Agreement,
- m. The State of Florida will not intentionally award publicly funded contracts to any contractor
- n. The Recipient is subject to Florida’s Government in the Sunshine Law (Section 286.011,
- o. All expenditures of state financial assistance shall be in compliance with the laws, rules and
- p. This Agreement may be charged only with allowable costs resulting from obligations incurred
- q. Any balances of unobligated cash that have been advanced or paid that are not authorized to
- r. Section 287.05805, Florida Statutes, requires that any state funds provided for the purchase
- s. The Division may, at its option, terminate the Contract if the Contractor is found to have
- t. If applicable, pursuant to Section 255.0993, Florida Statutes, the Recipient shall ensure that
- v. A provision specifying that any balance of unobligated funds which has been
- vi. A provision specifying that any funds paid in excess of the amount to which
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