August 18, 2026 - Updated Packet
Suwannee County Board of County Commissioners · 2026-08-18 · agenda_packet
[101 White Avenue Southeast, Live Oak, Florida 32064 (County Board of County Commissioners meeting location); case SP-26-08-01 (monopole tower); Resolution No. 2026-45 (vacation); Agreement No. 2026-92, 2025-84-03, 2025-84-04, 2025-83-03, 2025-83-04, 2026-93, 2025-61-10, 2026-94 (various consent items)] The document is a Suwannee County Board of County Commissioners tentative agenda for August 18, 2026, and includes minutes from the August 4, 2026 regular meeting and the August 5, 2026 budget workshop. The agenda includes a public hearing for a resolution pertaining to SP-26-08-01 by Dan Ausley, authorized agent for John and Linda Hurst for the construction of a 195-foot monopole tower and associated equipment. The August 4 minutes record approval of a request by Richard Baan to vacate Lot 7 and 8 of The Trails phase four subdivision and revert the property to acreage (Resolution No. 2026-45). The August 4 minutes also record approval of a task order with North Florida Professional Services for the Elevated Water Tower Design at the Catalyst Industrial Park, but the Board voted to bid out the project instead. The August 5 budget workshop minutes record budget requests from various county departments and entities, including the Sheriff's Office, Fire Rescue/EMS, and others, with several wish list items approved. The document does not state a decision for the SP-26-08-01 monopole tower application, as it is listed on the tentative agenda for a future meeting. The document does not state a decision for the August 18, 2026 agenda items. The document is a budget workshop record for Suwannee County, Florida, covering multiple budget requests and approvals. It does not describe a single development project. Key items include: approval of one new custodial position for $55,000; denial of two maintenance positions; a request for new bleachers for the show barn for $226,490 (decision not stated); approval of $50,000 for grant-required kitchen items for the Jefferson-Smith Building (previously 'COVID Building'); approval for three new firefighter positions funded within the Fire Chief's budget; approval of a no-till grain drill for $17,000 for the Extension Office; agreement to use weed spray for signs instead of weed eating; keeping $100,000 for the Sportsplex escrow in contingency; approval of outside agency funding totaling $145,000; and approval of a State-Funded EMPA Grant Agreement for $105,806.00 to fund Emergency Management staff. The document also includes discussion on insurance changes and a property tax amendment. No street address, parcel, acreage, or zoning change is stated for any project. This document is a State of Florida grant agreement between the Florida Division of Emergency Management (FDEM) and Suwannee County for the State FY 2026-2027 Emergency Management Preparedness and Assistance (EMPA) grant. The agreement covers the period from July 1, 2026, to June 30, 2027, and outlines tasks and deliverables for the county's emergency management program, including planning, operational, equipment, training, exercise, and management and administration activities. The document specifies quarterly deliverables with deadlines, audit requirements, and financial consequences for non-compliance. The recipient is Suwannee County, with Franklin White as Chairman. The document does not describe a specific construction or development project, but rather a grant agreement for emergency management preparedness. The document includes a financial consequence provision stating that failure to complete required tasks will result in a reduction of ten percent (10%) of the quarterly fixed reimbursement amount ($2,645.15 of the $26,451.50 quarterly allocation) for each required deliverable not completed. The document also includes requirements for contracting with small and minority businesses, and specifies that the subrecipient must take affirmative steps to assure that minority businesses, women's business enterprises, and labor surplus area firms are used whenever possible. The document does not contain any public comment or stakeholder sentiment. [Pineview Elementary School (not stated); Branford Public Library (not stated); 10677 Dowling Park Drive, Live Oak, Florida (tower site); 1107 Helvenston Street SE, Live Oak, Florida (grantee address for quit-claim deed); 10680 Dowling Park Drive, Live Oak, FL 32060 (tower owner address); 224 Pine Avenue, 2nd Floor, Live Oak, Florida 32064 (grantor address for quit-claim deed); 224 Pine Avenue SW, 2nd Floor, Live Oak, FL 32060 (accessing party address); case A0688 (EMPA Agreement); 2026-76 (Pineview Elementary Generator Installation contract); Amendment 103 (Lutheran Services Florida, Inc.)] The document is a portion of a State FY 2026-2027 EMPA Agreement between the Florida Division of Emergency Management (FDEM) and Suwannee County, Florida. It details administrative requirements for the Emergency Management Preparedness and Assistance (EMPA) Trust Fund grant, including a total award of $105,806.00. The document also includes several executive summaries for Suwannee County Board of County Commissioners meetings: a request for a no-cost change order No. 2 with J Phillips Electric, Inc. for a 22-day extension to complete the Pineview Elementary Generator Installation under contract 2026-76; a request for approval of an Amended Length of Agreement for the Branford Public Library Construction project closeout; a request for approval of Amendment 103 with Lutheran Services Florida, Inc. for the Florida Coordinated Opioid Recovery (CORE) Network program; a request to authorize a quit-claim deed for part of Helvenston Street right-of-way to Jackie Dove, as Trustee of the Jackie Dove Family Trust; and a request for approval of a Cell Tower Access, Release, Waiver of Liability, Assumption of Risk, and Indemnification Agreement with Advent Christian Village, Inc. for the tower site at 10677 Dowling Park Drive, Live Oak, Florida. The document also contains a proposed quit-claim deed for property in the NE 1/4 of Section 25, Township 2 South, Range 13 East, Suwannee County, Florida, identified as Parcel Id No: 25-02S-13E-07376-002000. [The Trails Phase Four as recorded in Plat Book 1 Page 309, Suwannee County, Florida; SW 1/4 of the NW 1/4 and the S½ of the W ½ of the W 1½ of the NW 1/4 of the NW 1/4 less and except described lands, Section 28, Suwannee County, Florida; case SP-26-08-01] The document is a multi-item agenda for a Suwannee County Board of County Commissioners meeting. It includes a resolution to vacate entire lots #7 and #8 of The Trails Phase Four plat, a special permit application for a 195 feet communications tower, a request to authorize the Chair to respond to Columbia County correspondence regarding the North Florida Water Utility Authority, and a consideration of the Insurance Committee's recommendation for employee health insurance renewal. The document also includes a draft tower access agreement with terms for entry, identification, and emergency procedures. The resolution for the plat vacation was adopted on August 18, 2026. The special permit application SP-26-08-01 was granted on August 18, 2026. The Board was asked to authorize the Chair to send a response to Columbia County. The Insurance Committee recommended Option 1 for the health insurance renewal. The document does not state a decision on the tower access agreement or the health insurance renewal. Public comment sentiment is not stated in the document.
Agenda items
- 1. SC
- 1. a) August 4, 2026, Regular Meeting
- 1. a) August 4, 2026, Regular Meeting
- 10) DEFAULT
- 10. Discuss, with possible Board action, Columbia County’s August 7, 2026 correspondence
- Utilities (Sub)
- General Contractor
- Site Prep, Grading & Hardscape
- Engineering & Architecture
- Legal Services
- 10. Discuss, with possible Board action, Columbia County’s August 7, 2026 correspondence
- 11) REMEDIES
- 11. Discuss, with possible Board action, the Insurance Committee's recommendation for the
- 11. Discuss, with possible Board action, the Insurance Committee's recommendation for the
- 12) TERMINATION
- 12. Additional Agenda Items - Chairman calls for additional items.
- 12. Additional Agenda Items - Chairman calls for additional items.
- Engineering & Architecture
- Professional Services (Other)
- Site Prep, Grading & Hardscape
- Real Estate Development
- Appraisal & Inspection
- 13) PROCUREMENT – SUBCONTRACTING PROCEDURES
- Legal Services
- Accounting & Tax
- Business Consulting
- Office & Business Support Services
- 2. Approval of payment of processed invoices.
- 2. Approval of payment of processed invoices.
- 2. I
- 3. Approval to accept the State-Funded Grant Agreement Emergency Preparedness and
- 3. Approval to accept the State-Funded Grant Agreement Emergency Preparedness and
- 3. P
- Legal Services
- Accounting & Tax
- Business Consulting
- Office & Business Support Services
- 4) FUNDING CONSIDERATION
- 4. Approval of a no-cost change order No. 2 with J Phillips Electric, Inc. for a 22-day time
- Electrical
- 4. Approval of a no-cost change order No. 2 with J Phillips Electric, Inc. for a 22-day time
- Electrical
- General Contractor
- Construction (Other)
- 5. Approval of Public Library Construction Grant Amendment Number 4 to The Agreement
- 5. Approval of Public Library Construction Grant Amendment Number 4 to The Agreement
- 6) MONITORING
- 6. Approval of Amendment 103, replacing the existing purchase agreement with Lutheran
- 6. Approval of Amendment 103, replacing the existing purchase agreement with Lutheran
- 7) SUBCONTRACTS
- 7. Approval of and authorize Chairman to execute a Quit-Claim Deed for part of Helvenston
- 7. Approval of and authorize Chairman to execute a Quit-Claim Deed for part of Helvenston
- Real Estate Development
- General Contractor
- Site Prep, Grading & Hardscape
- Building & Industrial Supply
- Engineering & Architecture
- Legal Services
- Title & Settlement Services
- 8) AUDITS
- 8. At 5:32 p.m. or as soon thereafter as the matter can be heard, hold a public hearing to
- Legal Services
- Engineering & Architecture
- 8. At 5:32 p.m. or as soon thereafter as the matter can be heard, hold a public hearing to
- Legal Services
- Engineering & Architecture
- Real Estate Development
- Title & Settlement Services
- 9) LIABILITY
- 9. At 5:32 p.m. or as soon thereafter as the matter can be heard, hold a public hearing to
- General Contractor
- Electrical
- Concrete & Masonry
- Construction (Other)
- Engineering & Architecture
- Building & Industrial Supply
- 9. At 5:32 p.m. or as soon thereafter as the matter can be heard, hold a public hearing to
- General Contractor
- Concrete & Masonry
- Electrical
- Lighting & Low-Voltage Systems
- Engineering & Architecture
- Building & Industrial Supply
- a) A
- a) A copy of any solicitation shall be forwarded to FDEM (whether competitive or non-competitive) at least
- a) FDEM is responsible for and shall monitor the Recipient’s performance under this Agreement.
- a) FDEM may terminate this Agreement for cause or convenience or when it determines that continuance
- a) FDEM shall review the unexecuted contract and provide comments, if any, to the Recipient within
- a) If any warranty or representation made by the Recipient in this Agreement or any previous agreement
- a) If the Recipient subcontracts any work required under this Agreement, a copy of the unsigned
- a) In accounting for the receipt and expenditure of funds under this Agreement, the Recipient shall follow
- a) Terminate this Agreement provided that the Recipient is given at least thirty (30) days prior written
- a) The Recipient agrees to include in the subcontract that (i) the subcontractor is bound by the terms of
- a) The Recipient shall provide FDEM with quarterly reports and a close-out report. These reports shall
- a) This is a reimbursement Agreement, subject to the availability of funds.
- a) Unless the Recipient is a state agency or subdivision, as defined in Section 768.28, FS, the Recipient is
- b) As required by 2 C.F.R. § 200.318(c)(1), the Recipient shall “maintain written standards of conduct
- b) August 5, 2026, Budget Workshop Day 1
- b) August 5, 2026, Budget Workshop Day 1
- b) Begin an appropriate legal or equitable action to enforce performance of this Agreement.
- b) Consistent with 2 C.F.R. § 200.325, FDEM will review the unexecuted contract for compliance with the
- b) FDEM shall review the solicitation and provide comments, if any, to the Recipient within seven (7)
- b) FDEM’s performance and obligation to pay under this Agreement is contingent upon an annual
- b) For purposes of this Agreement, the Recipient agrees that it is not an employee or agent of FDEM but
- b) If material adverse changes occur in the financial condition of the Recipient at any time during the
- b) In addition to the foregoing, the Recipient and FDEM shall be governed by all applicable state and
- b) Quarterly reports are due to FDEM no later than forty-five (45) days after the end of each quarter of the
- b) Recipient shall monitor the performance of its contractors, consultants, and agents, who are paid from
- b) The Recipient agrees to include in the subcontract:
- b) The parties may agree to terminate this Agreement for their mutual convenience through a written
- b) When conducting an audit of the Recipient’s performance under this Agreement, FDEM shall use
- c) As required by 2 C.F.R. § 200.319, the Recipient shall conduct any procurement under this agreement
- c) As required by Section 768.28(19), FS, any Recipient which is a state agency or subdivision, as defined
- c) August 6, 2026, Budget Workshop Day 2
- c) August 6, 2026, Budget Workshop Day 2
- c) Consistent with 2 C.F.R. §200.325, FDEM will review the solicitation for compliance with the
- c) FDEM will reimburse the Recipient only for the allowable costs incurred by the Recipient for the
- Government Authority
- c) If an audit shows that all or any portion of the funds disbursed were not spent in accordance with the
- c) If any reports required by this Agreement have not been submitted to FDEM or have been submitted
- c) In accordance with 2 C.F.R. § 200.318(k), FDEM will not substitute its judgment for that of the
- c) In addition to reviews of audits conducted in accordance with Exhibit 1 – Audit Requirements,
- c) In the event this Agreement is terminated, the following actions will occur:
- c) In the quarterly report, the Recipient shall document the subcontractor’s progress in performing its work
- c) The Close-Out Report is due sixty (60) days after termination of this Agreement or sixty (60) days after
- c) Withhold or suspend payment of all or any part of a request for payment.
- d) Consistent with 2 C.F.R. § 200.318(k), FDEM will not substitute its judgment for that of the Recipient.
- d) FDEM may withhold further payments if all required reports and copies are not sent to FDEM or are not
- d) For each subcontract, the Recipient shall provide a written statement to FDEM as to whether that
- d) If during its review FDEM identifies any deficiencies, then FDEM shall communicate those deficiencies
- d) If the Recipient has failed to timely perform and complete any of its obligations under this Agreement.
- d) Monitoring visits are performed to confirm the requirements of this Agreement are being fulfilled, to
- d) Nothing herein is intended to serve as a waiver of sovereign immunity by any Recipient to which
- d) Require that the Recipient refund to FDEM any monies used for ineligible purposes under the laws,
- d) The Recipient shall have all audits completed by an independent auditor, defined in Section
- d) The maximum reimbursement amount for each deliverable is outlined in the Proposed Budget Detail
- e) Exercise any corrective or remedial actions, to include but not be limited to:
- e) FDEM will review quarterly requests for reimbursement by comparing the documentation provided by
- e) If during its review FDEM identifies any deficiencies, then FDEM shall communicate those deficiencies
- e) If the Recipient executes a subcontract after receiving a communication from FDEM that the
- e) Nothing herein shall be construed as consent by a state agency or subdivision of the state of Florida to
- e) Recipients will be monitored programmatically and financially by FDEM to ensure that all grant activities
- e) The Recipient shall provide additional program updates or information required by FDEM.
- e) The Recipient shall send copies of reporting packages required under this paragraph directly to each of
- f) FDEM’s grant manager, as required by Section 215.971(2)(c), FS, shall reconcile and verify all funds
- f) If the Recipient publishes a competitive solicitation after receiving comments from FDEM that the
- f) On-site monitoring visits will be performed according to FDEM’s schedule, as requested, or as needed.
- f) The Recipient shall provide additional reports and information identified in the Florida Division of
- g) Additional monitoring visits may be conducted throughout the period of performance as part of
- g) As required by the Reference Guide for State Expenditures, reimbursement for travel must be in
- g) For the purposes of this Agreement, the term “improper payment” means or includes:
- i) A provision specifying a scope of work that clearly establishes the tasks that the Recipient is
- i) Any payment that should not have been made or that was made in an incorrect amount (including
- i) Misuse, fraud, lack of compliance with applicable rules, laws, and regulations, failure to perform on
- i) Place unreasonable requirements on firms in order for them to qualify to do business.
- i) Request additional information from the Recipient to determine the reasons for or the extent of non
- i) Terminate this Agreement in accordance with the provisions outlined in paragraph (12) above.
- i) The Recipient will not include new obligations for the terminated portion of this Agreement after the
- i) The required minimum acceptable level of service to be performed.
- i) The subcontractor is bound by the terms of this Agreement.
- i) “Acceptable to FDEM”, means that the work product was completed in accordance with the
- ii) A provision dividing the Agreement into quantifiable units of deliverables that must be received an
- ii) Any payment to an ineligible party, any payment for an ineligible good or service, any duplicate
- ii) Continuing the Agreement would not produce beneficial results in line with further expenditure of
- ii) Issue a written warning to advise that more serious measures may be taken if the
- ii) Refuse to reimburse the Recipient for any costs associated with that solicitation.
- ii) Require unnecessary experience or excessive bonding.
- ii) The Recipient will cancel as many outstanding obligations as soon as possible. Costs incurred after
- ii) The criteria for evaluating the successful completion of each deliverable.
- ii) The subcontractor is bound by all applicable state and federal laws and regulations.
- iii) A provision specifying the financial consequences that apply if the Recipient fails to perform the
- iii) Advise the Recipient to suspend, discontinue or refrain from incurring costs for any
- iii) Terminate this Agreement in accordance with the provisions outlined in Paragraph (12) above; and,
- iii) The Recipient shall not be relieved of liability to FDEM because of any breach of this Agreement by
- iii) The subcontractor shall hold FDEM and Recipient harmless against all claims of whatever nature
- iii) Use noncompetitive pricing practices between firms or between affiliated companies.
- iv) A provision specifying that the Recipient may expend funds only for allowable costs resulting from
- iv) FDEM may, to the extent authorized by law, withhold payments to the Recipient for the purpose of
- iv) Refuse to reimburse the Recipient for any costs associated with that subcontract.
- iv) Require the Recipient to reimburse FDEM for costs incurred for any items
- v) A provision specifying that any funds paid in excess of the amount the Recipient is entitled to under
- v) Exercise any other rights or remedies which may be available under law.
Follow this across meetings
Applicants and firms
- Richard Baan (vacation request); Dan Ausley, authorized agent for John and Linda Hurst (SP-26-08-01 monopole tower)
- Suwannee County Board of County Commissioners; Suwannee County Emergency Management (Sharon Hingson, Director)
- Suwannee County
- Suwannee County, County of (EMPA Agreement); J Phillips Electric, Inc. (Pineview Elementary Generator Installation); Betty Lawrence, Director of Libraries (Branford Public Library); Lutheran Services Florida, Inc. (Amendment 103); Jackie Dove, as Trustee of the Jackie Dove Family Trust (quit-claim deed); Advent Christian Village, Inc. (Cell Tower Access Agreement)
- Dan Ausley, authorized agent for Penny John and Linda Hurst
Locations
- 101 White Avenue Southeast, Live Oak, Florida 32064 (County Board of County Commissioners meeting location)
- Pineview Elementary School (not stated); Branford Public Library (not stated); 10677 Dowling Park Drive, Live Oak, Florida (tower site); 1107 Helvenston Street SE, Live Oak, Florida (grantee address for quit-claim deed); 10680 Dowling Park Drive, Live Oak, FL 32060 (tower owner address); 224 Pine Avenue, 2nd Floor, Live Oak, Florida 32064 (grantor address for quit-claim deed); 224 Pine Avenue SW, 2nd Floor, Live Oak, FL 32060 (accessing party address)
- The Trails Phase Four as recorded in Plat Book 1 Page 309, Suwannee County, Florida; SW 1/4 of the NW 1/4 and the S½ of the W ½ of the W 1½ of the NW 1/4 of the NW 1/4 less and except described lands, Section 28, Suwannee County, Florida
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