Amended Agenda Packet

Board of Commissioners Meeting · 2026-04-21 · agenda_packet

Taylor County Board of County Commissioners is considering awarding a contract to Walter Marine for the Artificial Reefs Construction Project. The project involves the fabrication, transport, and deployment of 36 marine matrix reef concrete modules, each 5'x5'x5'. Walter Marine submitted the sole bid of $59,998.92. The project is 100% funded by a $60,000 grant from the Florida Fish and Wildlife Conservation Commission (FWC) under Agreement No. 25016. Walter Marine has extensive experience in artificial reef construction and holds multiple patents. The company addressed concerns regarding workers' compensation insurance by stating they will not use subcontractors and their existing P&I/Jones Act and general liability insurance covers all project activities, as has been accepted by other Florida counties. The Bid Review Committee recommends awarding the contract to Walter Marine as a cost-effective, responsive bidder. [201 East Green Street, Perry, FL 32347 (for Taylor County Board of County Commissioners); case Agreement No. LW719, Amendment No. 3] Taylor County Board of County Commissioners is seeking approval for Amendment No. 3 to Agreement No. LW719 with the Florida Department of Environmental Protection. This amendment extends the grant agreement for the renovation of Hodges Park to November 1, 2026, with all close-out documents due by December 31, 2026. The original grant amount was $200,000, funded through the FDEP Land and Water Conservation Fund Program and a Restore Act POT 3 Grant. The renovation scope includes restrooms, picnic pavilions, a new parking area with permeable pavers, a playground with shade coverings, beach improvements, and a sand volleyball area. Grants staff are working on design/build bid documents with The Balmoral Group. The amendment also updates several attachments related to terms and conditions, work plans, and audit requirements. [21275 Keaton Beach Dr., Perry, FL 32348-0119; case LW719] This document outlines the special terms and conditions for the Hodges Park at Keaton Beach Renovation project, funded by the Land and Water Conservation Fund Program (LWCF). The project is a development project located at 21275 Keaton Beach Dr., Perry, FL 32348-0119. The total estimated project cost is $400,000, with a maximum grant award of $200,000 and a required grantee match of $200,000 (50%). The project completion date is November 1, 2026. Key tasks include developing commencement documentation and a cost analysis, followed by the renovation of playground facilities, beach access, restrooms, parking, a picnic facility, sand volleyball court, nature study signage, security lighting, a fishing pier boardwalk, sidewalk, and native landscaping. The agreement is cost reimbursement, with invoicing occurring after deliverable approval. Advance pay is not authorized. Equipment purchases and land acquisition are not funded. Retainage of up to 10% is permitted. The Grantee may subcontract work without prior consent, except for fixed-price subcontracts. The work will not be performed on State-owned land. The document also details various compliance requirements, including those related to unauthorized employment, convicted vendors, discriminatory vendors, antitrust violators, lobbying, record keeping, audits, conflict of interest, and compliance with federal, state, and local laws. It also specifies insurance requirements for the Grantee, including Commercial General Liability, Commercial Automobile, and Workers’ Compensation. [108 North Jefferson Street, Suite 102, Perry, Florida 32347; case I0183 (CDBG-MIT), MS045 (CDBG-DR), MS047 (CDBG-DR)] Taylor County Board of County Commissioners is seeking proposals for Grant Administration services for three Community Development Block Grant (CDBG) projects: DMH Hardening of Facility ($2,500,000), Steinhatchee Road Paving Project ($1,050,000), and Public Safety Complex-Emergency Shelter Project ($4,969,425). The services include environmental reviews and permitting. The administrative fees will be paid 100% from CDBG grant funds, with up to 5% of grant funds allowed for these services. This document outlines the Request for Proposals (RFP) process for Taylor County, Florida, specifically for Grant Administration Services. It details the timeline for proposal submission, evaluation, and award by the County Commission. Key requirements for respondents include adherence to legal and insurance stipulations, such as Errors and Omissions insurance ($2,000,000), Commercial General Liability ($1,000,000/$2,000,000 aggregate), Comprehensive Automobile Liability ($500,000), Worker's Compensation, and Umbrella/Excess Liability ($5,000,000). The document also covers terms related to public records, equal opportunity, non-collusion, drug-free workplace, indemnification, and domestic preference. It emphasizes that all awarded firms must comply with federal, state, and local laws, and that the County reserves the right to reject any or all responses. The document does not specify a particular project, address, or size, but rather the general procurement process for grant administration services. [Perry-Foley Airport; case G2V39] Taylor County Board of County Commissioners is considering an extension to Grant Contract G2V39 for Ready Power, LLC, to complete the installation of an 80KW generator for the electrical vault at Perry-Foley Airport. The contract is extended to December 30, 2026, due to long lead times for the generator and transfer switches. Preliminary site work is complete, with transfer switches scheduled to ship May 20, 2026, and the generator on August 25, 2026. The project is 100% grant funded by a FDOT Aviation Grant. [Taylor County, Florida; case RFP-Mosquito Control Services] Taylor County Board of County Commissioners is soliciting bids for comprehensive integrated mosquito management (IMM) services countywide. Services include adulticiding, larviciding, mosquito surveillance and monitoring, and public education and outreach. The contract term is one year with options to renew for two additional one-year periods. Bids are due by 4:00 PM on a date to be determined, and will be opened at the Taylor County Administrative Complex. The County reserves the right to reject any or all bids and award to the bidder offering the best overall service. Taylor County is an AA/EOE employer and requires compliance with Executive Order 11246. The County Administrator is LaWanda Pemberton, and Gary Wambolt is the Environmental Services Director. [Taylor County, Florida; case Task Assignment 2026-1] Taylor County Board of County Commissioners is considering a Task Work Order with North Florida Professional Services (NFPS) for development/engineering review of development applications and plans. This is under a Continuing Professional Services Agreement dated March 24, 2026. NFPS will review land development applications for consistency with the County's Comprehensive Plan and Land Development Code, coordinate additional professional reviews, conduct research, prepare reports, and attend meetings. Compensation is based on a flat fee schedule detailed in Exhibit A, which includes fees for DRI reviews, Comprehensive Plan amendments, zoning amendments, special exceptions, conditional use permits, variances, and subdivision/platting. The County Administrator is LaWanda Pemberton. [McDaniel Road from Wright Road at its South end to Pisgah Road at its North end] Taylor County Board of County Commissioners is considering a proposal from North Florida Professional Services, Inc. (NFPS) for Construction Engineering and Inspection (CEI) services for the McDaniel Road Reconstruction & Resurfacing Project. The project involves widening and resurfacing approximately 1.3 miles of McDaniel Road from Wright Road to Pisgah Road, including safety modifications, drainage improvements, pavement markings, and signage. The anticipated project duration is 220 days. Funding is from a FDOT Reimbursement Agreement. There is a concern that remaining funding may be insufficient to complete the project as proposed. The Board is recommended to approve NFPS's proposal for CEI services. [Perry-Foley Airport] Taylor County Board of County Commissioners will receive bids for the Taxiway Realignments Project at Perry-Foley Airport. The project has an estimated cost of $3,500,000, with $3,325,000 anticipated from the FAA and $175,000 from FDOT. The County will proceed once FAA funding is received. The realignment is a requirement of the FAA. [Taylor County; case Ordinance No. 2026-] Taylor County Board of County Commissioners will hold a public hearing on the passage of a proposed ordinance to call a referendum election for the approval of a one-half cent School Capital Outlay Sales Surtax. The referendum election is scheduled for November 3, 2026, in conjunction with the general election. If approved by voters, the surtax will be levied for ten years, from January 1, 2027, to December 31, 2036, to fund school facilities, safety, security, and technology infrastructure. [Steinhatchee Community, Taylor County, Florida] Taylor County Board of County Commissioners will receive bids for the USACE Floodplain Mitigation Drainage Project in the Steinhatchee Community, Taylor County, Florida. Tonya Benziger, Cast and Company, will discuss a benefit performance with the Board, scheduled for May 9, 2026. [Within the County] Taylor County Board of County Commissioners will consider approval of License and Hold Harmless Agreements for polling locations for the 2026 Election Cycle. [Taylor County] The Supervisor of Elections will inform Board Members of a special legislative session to redraw state congressional lines, which may affect Taylor County's congressional district representation and number, and could involve redistricting costs. [Taylor County] Taylor County Board of County Commissioners will consider the renewal of the agreement with Nabors, Giblin and Nickerson for Planning Board Attorney services. The current agreement has expired and has an allowance for a one-year extension. The agreement covers attending Planning Board meetings, advising on Land Development Regulations and the Comprehensive Plan, and researching planning questions. The renewal term would be through March 21, 2027. [Taylor County] Taylor County Board of County Commissioners will discuss the Sheriff's Office budget. [Steinhachee Community, Taylor County, Florida] Taylor County Board of County Commissioners will receive an update on the USACE Floodplain Mitigation Drainage Project - Steinhachee Community, Taylor County, Florida. The update is from Chet Thompson, Due Diligence Associates, regarding draft permit recommendations. [Former Georgia-Pacific Foley Mill site, Taylor County, Florida] The Board will receive a Foley Cellulose Draft Permit Update and Public Meeting Recommendations from Chet Thompson, Due Diligence Associates. The update concerns the permitting review and progress for the former Georgia-Pacific mill site. Key points include a draft permit to limit maximum daily discharge to 12 million gallons, potential use of D-002 if pipeline easement issues are resolved, and additional expertise engaged for groundwater protection and water quality impact evaluation. Public comments are due by April 30, 2026. The permit renewal is for a five-year period and involves expanded groundwater monitoring and ambient monitoring in the Fenholloway River. The closure and decommissioning activities are anticipated to take three to five years. Public input is encouraged through oral and written comments. [Perry-Foley Airport; case 443552-3-94-26] Taylor County Board of County Commissioners will consider approval of a Public Transportation Grant Agreement with the Florida Department of Transportation (FDOT) for $500,000. This grant is for the design and construction of the Taxiways Realignment Phase 2 Project at Perry-Foley Airport. The total estimated project cost is $6,250,000, with funding anticipated from the FAA ($5,625,000) and FDOT ($500,000). The county will be responsible for the remaining $125,000. The agreement term is from the effective date through March 31, 2029. [Perry-Foley Airport/Perry, FL; case PFL0014389] This document is a Public Transportation Grant Agreement between the State of Florida Department of Transportation and Taylor County for the PERRY-FOLEY APT DESIGN & CONSTRUCT TAXIWAY REALIGNMENT PH2 project. The project involves design and construction for taxiway realignment at the Perry-Foley Airport in Perry, FL. The total financial assistance awarded is $6,250,000.00, with $5,625,000.00 from FAA funds. The scope of work includes consultant and design fees, survey, geotechnical costs, permitting, construction inspection, material testing, mobilization, maintenance of traffic, erosion control, demolition, excavation, embankment, subgrade preparation, base course, surface course, joint construction, pavement enhancement/reconstruction, airfield lighting, signage, drainage, stormwater structures, fencing, gates, and sodding. The Agency is responsible for hiring qualified consultants and contractors, ensuring compliance with all applicable standards and regulations, and obtaining necessary permits. Construction on Department right-of-way requires specific procedures, including Department prequalified contractors and CEI services. The Agency must obtain a Notice to Proceed for the construction phase before commencing work. Public comment is not mentioned in this section of the document. [Perry-Foley Airport; case 446364-1-94-26] Taylor County Board of County Commissioners approved a Public Transportation Grant Agreement with the State of Florida Department of Transportation for the Design and Construction of a New Hangar at Perry-Foley Airport. The project has an estimated cost of $1,000,000, with FDOT providing a $500,000 grant and Taylor County providing a 50% match of $500,000. The agreement is for the period ending June 30, 2029. [Perry Foley Airport; case 443552-3-94-26] The Taylor County Board of County Commissioners adopted a resolution to enter into a Public Transportation Grant Agreement with the State of Florida Department of Transportation for the Design & Construction of the Taxiway Realignment Phase 2 at Perry-Foley Airport. The project has an estimated cost of $6,250,000, with FDOT funding a maximum of $500,000, and Taylor County eligible for 8% funding. The resolution authorizes the Chairman to execute the agreement. [Perry-Foley Airport; case PFL0015721] This document is a Public Transportation Grant Agreement between the State of Florida Department of Transportation and Taylor County for the Design & Construction of a New Hangar PFL0015721 at Perry-Foley Airport in Perry, FL. The total financial assistance awarded is $1,000,000.00, with $500,000.00 from the State and $500,000.00 in local matching funds. The project scope includes design and construction elements such as consultant fees, survey, geotechnical costs, permitting, construction inspection, demolition, pavement, drainage, utilities, building structure, MEP, fire prevention, pavement marking, lighting, signage, fencing, gates, landscaping, and security systems. The agreement outlines various terms and conditions for contractors, including prohibitions on using funds for lobbying, requirements for E-Verify, and insurance stipulations. It also details responsibilities for design, construction, and maintenance, including the need for a Notice to Proceed before construction begins. The agreement specifies that the Agency must hire a Department-prequalified contractor for construction on Department right-of-way and that Construction Engineering Inspection (CEI) services will be provided by a Department-prequalified consultant firm. The project must adhere to various state and federal standards, including the Florida Green Book and MUTCD. The agreement also includes provisions for indemnification, environmental regulations, and the use of state funds. [Perry Foley Airport; case 446364-1-94-26] Taylor County Board of County Commissioners is entering into a Public Transportation Grant Agreement with the State of Florida Department of Transportation for the Design & Construction of a New Hangar at the Perry Foley Airport. The project has an estimated cost of $1,000,000, with FDOT funding a maximum of $500,000. The agreement formalizes the arrangement between the parties. [Ash Street from Jefferson Street to Johnson Stripling Road, and along Johnson Stripling Road to the School network sidewalk.; case 435683-5-58-01, 435683-5-68-02] Taylor County Board of County Commissioners is considering approval of a Local Agency Program (LAP) Agreement with the Florida Department of Transportation (FDOT) for project oversight and construction of a sidewalk along Ash Street and Johnson Stripling Road. The project is funded by FDOT through the Transportation Alternatives Program, with $789,084 for construction and $11,836 for administration. The construction contractor is to be selected by December 8, 2026, and the project is to be completed by July 30, 2028. The agreement has no financial obligations for Taylor County. [CR136(ASH ST) FROM N. JEFFERSON ST TO CR2130(JOHNSON STRIPLING RD) AND CR2130(JOHNSON STRIPLING RD) FROM E ASH ST TO HIGH SCHOOL ENTRANCE; case 435683-5-58-01 & 435683-5-68-02] This document is a Local Agency Program Agreement between the State of Florida Department of Transportation and Taylor County for a sidewalk project. The project involves constructing sidewalks on CR136 (Ash St) from N. Jefferson St to CR2130 (Johnson Stripling Rd) and on CR2130 (Johnson Stripling Rd) from E Ash St to the High School Entrance. The total project cost is $800,920.00, with $789,084.00 allocated for construction and $11,836.00 for Construction Engineering and Inspection (CEI). Federal funds are the primary source of funding for construction and CEI. Taylor County is responsible for managing a CEI contract procured by the Department. Key dates include: Right-of-Way certification by 06/08/2026, construction contract letting by 12/08/2026, and construction completion by 06/30/2028. The agreement outlines various requirements for contractors, including compliance with federal and state laws, nondiscrimination policies (Title VI, ADA), insurance requirements, and indemnification clauses. Disadvantaged Business Enterprises (DBEs) are to be provided opportunities to participate. The agreement also details termination, suspension, and payment procedures. Taylor County will manage a CEI contract procured by the Department.