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July 7, 2026 Agenda
This document is an agenda for the Clay County Board of Commissioners meeting on July 7, 2026. It lists various administrative items, budget presentations, and contract discussions. No specific development projects with addresses, sizes, or zoning changes are detailed for contractor pursuit. The agenda includes a 'Citizens to be Heard' section for public comment and mentions upcoming events like the Clay County Fair.
- Board:
- Board of Commissioners Meeting
- Date:
- 2026-07-07
- Type:
- Agenda
- Address:
- 807 11th Street North, PO Box 280, Moorhead, Minnesota 56560
July 7, 2026 Minutes
[case 292935] The Clay County Board of Commissioners approved the State of Minnesota Grant Contract Agreement 292935 for the Agassiz Recreational Trail (ART). This agreement allows reimbursement for expenses and maintenance along the trail from Ulen to the North County Line. The agreement is budget neutral. The Board also approved authorizing staff to continue evaluating the potential addition of Wilkin County to the West Central Regional Water District (WCRWD). Wilkin County has expressed interest due to drinking water quality concerns and infrastructure needs, and has agreed to fund all associated costs for the evaluation process. The Board will consider final approval after all contingencies, including funding, legal agreements, and engineering evaluations, are met. The Board approved an agreement with Winthrop & Weinstein, P.A. for lobbyist legislative services through 2027 to advocate for county priorities at the Minnesota Legislature. The Clay County Board of Commissioners tabled the discussion regarding a modification to the University of Minnesota Extension Contract concerning staffing levels for the Extension Educator – Youth Development (4-H) position. The Board was considering reducing the position from 1.0 FTE to 0.80 FTE due to budget constraints. Some Commissioners requested more data on 4-H program growth and enrollment before making a decision. The item was revisited later in the meeting, but due to the inability to gather necessary information, it was tabled until the July 14, 2026 meeting. The 2027 Extension Budget Presentation was also tabled to the same date.
- Board:
- Board of Commissioners Meeting
- Date:
- 2026-07-07
- Type:
- Minutes
- Decision:
- Approved
- Applicant:
- State of Minnesota
July 7, 2026 Packet
[PID 52.618.0010, PID 52.618.0040, PID 57.980.0020, PID 09.004.1103, PID 12.027.3500, PID 25.033.4600, PID 26.017.3500] The Clay County Board of Appeal and Equalization met on June 16, 2026, to hear property tax appeals. Walmart Inc. #1627 had an adjusted estimated market value approved for PID 52.618.0010 at $9,400,000 and for PID 52.618.0040 to remain at $76,800. West Central Ag Services/CHS had an adjusted estimated market value approved for PID 57.980.0020 at $55,100. Debra & Michael Steffens had an adjusted estimated market value approved for PID 09.004.1103 at $137,900. Brian Lee's appeal for PID 12.027.3500 resulted in an approved adjusted estimated market value of $214,700. Brian Wild's appeal for PID 25.033.4600 resulted in an approved adjusted estimated market value of $414,000. David Ronsberg's appeal for PID 26.017.3500 resulted in an approved adjusted estimated market value of $758,600. The Clay County Board of Commissioners met on June 16, 2026. They approved the agenda with an addition to request approval of a Letter of Support to the Minnesota Federal Senator Delegation regarding a delay in SNAP cost shifts. The Board approved Minnesota Lawful Gambling LG220 Applications for Exempt Permit for Pheasants Forever Bingo nights on July 16 and August 20, 2026. They approved hiring an Open Overnight Juvenile Detention Worker Position. Bills and vouchers totaling $689,536 from 125 vendors were approved. The Board approved the contract renewal with Advanced Correctional Healthcare, Inc. (ACH) for medical services at the Clay County Correctional Facility, effective July 1, 2026, with a 5.66% increase in contract pricing, bringing the annual contract price to $841,152.91. Approval was given for the step placement of a Healthcare Unit Eligibility Worker at Grade 14, Step 9. The Board approved the West Central Regional Juvenile Center to apply for the Crisis Intervention & Behavioral Health Grant. Approval was given to refill a vacated Care Coordinator position in the Adult Health Unit and restore it to 1.0 FTE. The Solid Waste Department was approved to apply for the Minnesota Pollution Control Agency (MPCA) Recycling Grant for $149,961.60 with a $25,000.00 local match. A Bridge Maintenance Agreement with the City of Fargo for the Wall Street Bridge (CSAH 22) and the CSAH 12 Bridge (60th Ave S) was approved. A Comment Letter to the MPCA regarding Municipal Separate Storm Sewer System (MS4) permit requirements was approved. The Board approved the purchase and application of Axon Justice Software for the Clay County Attorney's Office for $12,999.60, funded by Clay County Attorney Forfeiture Funds for the first six months. Resolution 2026-12 for continuation of the Performance Measurement Program was approved. A Letter of Support to the Minnesota Federal Senator Delegation requesting a delay in SNAP Administrative and Benefit Cost Shifts was approved. The Board approved the Heartland Trail to follow the State Trail Designation. Committee reports and administrator updates were provided. The Clay County Board of Commissioners met on June 23, 2026. They approved Resolution 2026-13 for Absentee and UOCAVA Ballot Boards and Resolution 2026-14 to Designate an Identified Official with Authority (IOwA) for State of Minnesota Education Secure Websites. Bills and vouchers totaling $935,004 from 129 vendors were approved. A correction to the 2026 Child Protection Allocation was discussed, resulting in a decrease for Clay County from $364,240 to $272,860, a reduction of $91,379. Out-of-state travel was approved for Josh Arvidson to attend the ALL RISE 2026 Conference in Nashville, Tennessee, from July 20–23, 2026, with estimated costs of $500 for Clay County. Out-of-state travel was approved for the Restorative Practices team (Lukas Brandon, Peter Ferguson, Michelle Carney) and Horizon East staff (Heather Krause) to attend the National Association of Community and Restorative Justice Conference in New Orleans, Louisiana, from July 7–11, 2026. Resolution 2026-15 recognizing the 250th Anniversary of the United States of America was approved, with the County Courthouse and Law Enforcement Center illuminated in red, white, and blue from June 23 through July 6, 2026. The Board approved participation in an application process for a Minnesota Department of Health Private Well Protection Grant, with Norman County taking the lead, involving Clay, Norman, and Polk Counties. A Letter of Support for the Private Well Protection Grant Application was approved. The Board approved the General Construction Fund Grant Contract for the Psychiatric Residential Treatment Facility (PRTF) Remodel Project, with the work to be forwarded to the Finance Committee and specific individuals involved in decisions. Committee reports and administrator updates were provided. [807 11th Street North, Moorhead, Minnesota 56560] The Clay County Board of Commissioners agenda for July 7, 2026, includes approval of the agenda, employee recognitions, citizens to be heard, approval of payment of bills and vouchers, and approval of minutes. Key agenda items include a Five-Year Community Impact Update, consideration of a State of Minnesota Grant Agreement, modification to the University of Minnesota Extension Contract regarding staffing levels, Extension Budget Presentation for 2027, Budget Presentations for Human Resources and GIS & Communications, and a budget presentation for Planning & Zoning. The Board will also consider authorizing WCRWD/AE2S Staff to continue evaluating the potential addition of Wilkin County to the West Central Regional Water District (WCRWD) and consider authorizing an agreement with Winthrop & Weinstein, P.A. for lobbyist legislative services. Upcoming meetings include the Clay County Fair - Government Day on July 10, 2026, and subsequent County Board of Commissioners meetings.
- Board:
- Board of Commissioners Meeting
- Date:
- 2026-07-07
- Type:
- Agenda_packet
- Decision:
- Approved adjusted estimated market values for multiple parcels.
- Address:
- PID 52.618.0010, PID 52.618.0040, PID 57.980.0020, PID 09.004.1103, PID 12.027.3500, PID 25.033.4600, PID 26.017.3500
- Applicant:
- Walmart Inc. #1627, West Central Ag Services/CHS, Debra & Michael Steffens, Brian Lee, Brian Wild, David Ronsberg
a) County Board of Appeal & Equalization Minutes from June 16, 2026
Board of Commissioners Meeting listed this item on its agenda for 2026-07-07 in Clay County. The posted record gives the item title and nothing else, so there is no site, no size and no applicant on file for it yet. Local businesses that want to follow it can open the official agenda link above and watch for the fuller write-up the body posts as the meeting gets closer.
- Board:
- Board of Commissioners Meeting
- Date:
- 2026-07-07
- Type:
- Agenda_item
a) County Board of Appeal & Equalization Minutes from June 16, 2026
Board of Commissioners Meeting listed this item on its agenda for 2026-07-07 in Clay County. The posted record gives the item title and nothing else, so there is no site, no size and no applicant on file for it yet. Local businesses that want to follow it can open the official agenda link above and watch for the fuller write-up the body posts as the meeting gets closer.
- Board:
- Board of Commissioners Meeting
- Date:
- 2026-07-07
- Type:
- Agenda_item
a. It may be considered a bid if a vendor:
Board of Commissioners Meeting listed this item on its agenda for 2026-07-07 in Clay County. The posted record gives the item title and nothing else, so there is no site, no size and no applicant on file for it yet. Local businesses that want to follow it can open the official agenda link above and watch for the fuller write-up the body posts as the meeting gets closer.
- Board:
- Board of Commissioners Meeting
- Date:
- 2026-07-07
- Type:
- Agenda_item
a. Material price per item or per yard
Board of Commissioners Meeting listed this item on its agenda for 2026-07-07 in Clay County. The posted record gives the item title and nothing else, so there is no site, no size and no applicant on file for it yet. Local businesses that want to follow it can open the official agenda link above and watch for the fuller write-up the body posts as the meeting gets closer.
- Board:
- Board of Commissioners Meeting
- Date:
- 2026-07-07
- Type:
- Agenda_item
b. Service price per hour or per mile
Board of Commissioners Meeting listed this item on its agenda for 2026-07-07 in Clay County. The posted record gives the item title and nothing else, so there is no site, no size and no applicant on file for it yet. Local businesses that want to follow it can open the official agenda link above and watch for the fuller write-up the body posts as the meeting gets closer.
- Board:
- Board of Commissioners Meeting
- Date:
- 2026-07-07
- Type:
- Agenda_item
b. To use the above as bids, the sponsor/clubs must document the details in the request for bid and
Board of Commissioners Meeting listed this item on its agenda for 2026-07-07 in Clay County. The posted record gives the item title and nothing else, so there is no site, no size and no applicant on file for it yet. Local businesses that want to follow it can open the official agenda link above and watch for the fuller write-up the body posts as the meeting gets closer.
- Board:
- Board of Commissioners Meeting
- Date:
- 2026-07-07
- Type:
- Agenda_item
c. Costs for labor and equipment
Board of Commissioners Meeting listed this item on its agenda for 2026-07-07 in Clay County. The posted record gives the item title and nothing else, so there is no site, no size and no applicant on file for it yet. Local businesses that want to follow it can open the official agenda link above and watch for the fuller write-up the body posts as the meeting gets closer.
- Board:
- Board of Commissioners Meeting
- Date:
- 2026-07-07
- Type:
- Agenda_item
c. Sponsors/clubs must retain copies of all competitive bidding documentation. This documentation
Board of Commissioners Meeting listed this item on its agenda for 2026-07-07 in Clay County. The posted record gives the item title and nothing else, so there is no site, no size and no applicant on file for it yet. Local businesses that want to follow it can open the official agenda link above and watch for the fuller write-up the body posts as the meeting gets closer.
- Board:
- Board of Commissioners Meeting
- Date:
- 2026-07-07
- Type:
- Agenda_item
d. Date and timeframe when the product or service is needed
Board of Commissioners Meeting listed this item on its agenda for 2026-07-07 in Clay County. The posted record gives the item title and nothing else, so there is no site, no size and no applicant on file for it yet. Local businesses that want to follow it can open the official agenda link above and watch for the fuller write-up the body posts as the meeting gets closer.
- Board:
- Board of Commissioners Meeting
- Date:
- 2026-07-07
- Type:
- Agenda_item
d. Grantees must take all necessary affirmative steps to ensure that targeted vendors from
Board of Commissioners Meeting listed this item on its agenda for 2026-07-07 in Clay County. The posted record gives the item title and nothing else, so there is no site, no size and no applicant on file for it yet. Local businesses that want to follow it can open the official agenda link above and watch for the fuller write-up the body posts as the meeting gets closer.
- Board:
- Board of Commissioners Meeting
- Date:
- 2026-07-07
- Type:
- Agenda_item
e. If being delivered, where product should be dropped off
Board of Commissioners Meeting listed this item on its agenda for 2026-07-07 in Clay County. The posted record gives the item title and nothing else, so there is no site, no size and no applicant on file for it yet. Local businesses that want to follow it can open the official agenda link above and watch for the fuller write-up the body posts as the meeting gets closer.
- Board:
- Board of Commissioners Meeting
- Date:
- 2026-07-07
- Type:
- Agenda_item
f. Other services you may need, like spreading of gravel
Board of Commissioners Meeting listed this item on its agenda for 2026-07-07 in Clay County. The posted record gives the item title and nothing else, so there is no site, no size and no applicant on file for it yet. Local businesses that want to follow it can open the official agenda link above and watch for the fuller write-up the body posts as the meeting gets closer.
- Board:
- Board of Commissioners Meeting
- Date:
- 2026-07-07
- Type:
- Agenda_item
g. Additional fees that may be included (delivery fees, disposal fees, taxes, etc.)
Board of Commissioners Meeting listed this item on its agenda for 2026-07-07 in Clay County. The posted record gives the item title and nothing else, so there is no site, no size and no applicant on file for it yet. Local businesses that want to follow it can open the official agenda link above and watch for the fuller write-up the body posts as the meeting gets closer.
- Board:
- Board of Commissioners Meeting
- Date:
- 2026-07-07
- Type:
- Agenda_item
i. Contracts for repeated services (i.e. grading once per quarter or gravel deliveries once
Board of Commissioners Meeting listed this item on its agenda for 2026-07-07 in Clay County. The posted record gives the item title and nothing else, so there is no site, no size and no applicant on file for it yet. Local businesses that want to follow it can open the official agenda link above and watch for the fuller write-up the body posts as the meeting gets closer.
- Board:
- Board of Commissioners Meeting
- Date:
- 2026-07-07
- Type:
- Agenda_item
i. Does not respond
Board of Commissioners Meeting listed this item on its agenda for 2026-07-07 in Clay County. The posted record gives the item title and nothing else, so there is no site, no size and no applicant on file for it yet. Local businesses that want to follow it can open the official agenda link above and watch for the fuller write-up the body posts as the meeting gets closer.
- Board:
- Board of Commissioners Meeting
- Date:
- 2026-07-07
- Type:
- Agenda_item
i. Minnesota Department of Administration’s Certified Target Group, Economically
Board of Commissioners Meeting listed this item on its agenda for 2026-07-07 in Clay County. The posted record gives the item title and nothing else, so there is no site, no size and no applicant on file for it yet. Local businesses that want to follow it can open the official agenda link above and watch for the fuller write-up the body posts as the meeting gets closer.
- Board:
- Board of Commissioners Meeting
- Date:
- 2026-07-07
- Type:
- Agenda_item
ii. Metropolitan Council’s Targeted Vendor list: Minnesota Unified Certification Program
Board of Commissioners Meeting listed this item on its agenda for 2026-07-07 in Clay County. The posted record gives the item title and nothing else, so there is no site, no size and no applicant on file for it yet. Local businesses that want to follow it can open the official agenda link above and watch for the fuller write-up the body posts as the meeting gets closer.
- Board:
- Board of Commissioners Meeting
- Date:
- 2026-07-07
- Type:
- Agenda_item
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