D. Records Management and Disposition

City Commission Regular Meeting · 2026-05-05 · agenda_item

This item concerns the City of Fernandina Beach's plan to monitor its electronic records management platform. The goal is to ensure vital, historic, and permanent records are accessible and preserved. This involves digitizing department records and historic documents for better access and to help fulfill public records requests. The city will also provide record disposition services following state guidelines. This is currently under review. The project will involve services related to digital archiving, data management, and potentially document scanning and conversion. Businesses that offer electronic records management solutions, digital conversion services, and data preservation could find opportunities. Reaching out now, before specific platforms or vendors are selected, allows businesses to present their capabilities.