Agenda Packet

Agenda items

• 1. Authority. The Agency, by Resolution or other form of official authorization , a copy of which is attached
• 1. Make recommendations regarding the CRA plan for the physical
  • Site Prep, Grading & Hardscape
  • General Contractor
  • Engineering & Architecture
  • Real Estate Development
  • Building & Industrial Supply
  • Landscaping & Lawn Service
• 1. Make recommendations regarding the CRA plan for the physical
  • General Contractor
  • Site Prep, Grading & Hardscape
  • Building & Industrial Supply
  • Engineering & Architecture
  • Real Estate Development
  • Landscaping & Lawn Service
  • Signage & Printing
• 1. Temporarily withhold cash payments pending correction of the deficiency by
• 10. BOARD APPOINTMENTS
• 10. BOARD APPOINTMENTS
• 10. Compensation and Payment:
• 11. General Requirements . The Agency shall complete the Project with all practical dispatch in a sound,
• 12. Contracts of the Agency:
• 13. Maintenance Obligations. In the event the Project includes construction or the acquisition of commodities
• 14. Sale, Transfer, or Disposal of Department-funded Property:
• 15. Single Audit. The administration of Federal or State resources awarded through the Department to the
  • Accounting & Tax
  • Legal Services
  • Business Consulting
• 2. Disallow (deny both use of funds and any applicable matching credit for) all
• 2. Make recommendations on the operation of the Marina and for the
• 2. Make recommendations on the operation of the Marina and for the
• 2. Purpose of Agreement. The purpose of this Agreement is to provide for the Department’s participation
  • General Contractor
  • Site Prep, Grading & Hardscape
  • Concrete & Masonry
  • Electrical
  • Engineering & Architecture
  • Building & Industrial Supply
• 3. Perform additional functions as requested by the City Commission to advise
  • Engineering & Architecture
  • Real Estate Development
  • Business Consulting
  • Building & Industrial Supply
  • General Contractor
  • Landscaping & Lawn Service
  • Site Prep, Grading & Hardscape
  • Government Authority
• 3. Perform additional functions as requested by the City Commission to advise
  • Engineering & Architecture
  • Real Estate Development
  • General Contractor
  • Building & Industrial Supply
  • Landscaping & Lawn Service
  • Site Prep, Grading & Hardscape
• 3. Program Area. For identification purposes only, this Agreement is implemented as part of the Department
• 3. Wholly or partly suspend or terminate the Federal award;
• 4. Exhibits. The following Exhibits are attached and incorporated into this Agreement:
• 4. PRESENTATIONS
• 4. PRESENTATIONS
• 5. Time. Unless specified otherwise, all references to “days” within this Agreement refer to calendar days.
• 6. CONSENT AGENDA
  • General Contractor
  • Site Prep, Grading & Hardscape
  • Concrete & Masonry
  • Electrical
  • Building & Industrial Supply
• 6. CONSENT AGENDA
  • Site Prep, Grading & Hardscape
  • Concrete & Masonry
  • General Contractor
  • Building & Industrial Supply
  • Engineering & Architecture
  • Government Authority
• 6. Term of Agreement . This Agreement shall commence upon full execution by both Parties (“Effective
• 7. Amendments, Extensions, and Assignment . This Agreement may be amended or extended upon
• 7. RESOLUTIONS
  • Accounting & Tax
  • Business Consulting
• 7. RESOLUTIONS
  • Accounting & Tax
• 8. ORDINANCE - FIRST READING
  • Engineering & Architecture
  • General Contractor
  • Carpentry & Cabinetry
  • Concrete & Masonry
  • Drywall & Insulation
  • Electrical
  • HVAC & Climate Control
  • Painting & Flooring
  • Plumbing
  • Roofing
  • Site Prep, Grading & Hardscape
  • Windows, Doors & Glass
  • Building & Industrial Supply
  • Real Estate Development
  • Commercial Brokerage
• 8. ORDINANCE - FIRST READING
  • Engineering & Architecture
  • General Contractor
  • Carpentry & Cabinetry
  • Concrete & Masonry
  • Drywall & Insulation
  • Electrical
  • HVAC & Climate Control
  • Painting & Flooring
  • Plumbing
  • Roofing
  • Site Prep, Grading & Hardscape
  • Windows, Doors & Glass
  • Building & Industrial Supply
  • Real Estate Development
  • Legal Services
• 8. Termination or Suspension of Project. The Department may, by written notice to the Agency, suspend
• 9. ORDINANCE - SECOND READING
  • Government Authority
  • Legal Services
  • Waste Management
  • Site Prep, Grading & Hardscape
• 9. ORDINANCE - SECOND READING
  • Government Authority
  • Legal Services
  • Engineering & Architecture
  • Site Prep, Grading & Hardscape
  • Admin Services (Other)
• 9. Project Cost:
• W. POOLE, ESQ.
  • Site Prep, Grading & Hardscape
  • Utilities (Sub)
  • General Contractor
  • Real Estate Development
  • Engineering & Architecture
• a) The WAB will consist of seven members and one non-voting alternate (voting) member
• a) The WAB will consist of seven members and one non-voting member appointed by the
• a) Thereafter, all terms will be for three years, with expiring terms concluding on December 30
• a) Thereafter, all terms will be for three years, with expiring terms concluding on December 30
• a) Work Plan.
  • Engineering & Architecture
  • Legal Services
  • Government Authority
• a) Work Plan.
  • Legal Services
  • Accounting & Tax
  • Business Consulting
  • Government Authority
• a. Approval of Third Party Contracts. The Department specifically reserves the right to review
• a. Eligible Cost. The Department shall reimburse the Agency for allowable costs incurred as
• a. If this box is checked the following provision applies:
• a. In addition to reviews of audits conducted in accordance with 2 CFR Part 200, Subpart F
• a. Necessary Permits Certification. The Agency shall certify to the Department that the
• a. Notwithstanding any other provision of this Agreement, if the Department intends to terminate
• a. The Agency agrees to accept all future maintenance and other attendant costs occurring after
• a. The Agency will not sell or otherwise transfer or dispose of any part of its title or other
• a. The estimated total cost of the Project is $437,500. This amount is based upon Exhibit "B",
  • Government Authority
• b) All voting members must reside within the City limits, but the non-voting alternate (voting)
• b) All voting members must reside within the City limits, but the non-voting member does not
• b) Members will attend all regular and additional meetings. Regular meetings will be
• b) Members will attend all regular and additional meetings. Regular meetings will be
• b. Deliverables. The Agency shall provide quantifiable, measurable, and verifiable units of
• b. If a sale, transfer, or disposal by the Agency of all or a portion of Department-funded real
• b. Procurement of Commodities or Contractual Services. It is understood and agreed by the
  • Government Authority
• b. Right-of-Way Certification. If the Project involves construction, then the Agency shall provide
  • Legal Services
  • Engineering & Architecture
  • Site Prep, Grading & Hardscape
  • General Contractor
  • Building & Industrial Supply
• b. The Agency, a non -Federal entity as defined by 2 CFR Part 200, Subpart F – Audit
• b. The Department agrees to participate in the Project cost up to the maximum amount of
  • General Contractor
  • Building & Industrial Supply
  • Engineering & Architecture
  • Site Prep, Grading & Hardscape
  • Concrete & Masonry
  • Electrical
  • Plumbing
  • HVAC & Climate Control
  • Roofing
  • Painting & Flooring
  • Drywall & Insulation
  • Windows, Doors & Glass
  • Utilities (Sub)
• b. The Parties to this Agreement may terminate this Agreement when its continuation would not
• c) Any member who has been absent from three regular meetings in one calendar year
• c) Any member who has been absent from three regular meetings in one calendar year
• c) Each WAB member serves at the pleasure of the City Commission.
• c) Each WAB member serves at the pleasure of the City Commission.
• c. Consultants’ Competitive Negotiation Act. It is understood and agreed by the Parties to
• c. If the Agreement is terminated before performance is completed, the Agency shall be paid
• c. Invoicing. Invoices shall be submitted no more often than monthly by the Agency in detail
• c. Notification Requirements When Performing Construction on Department’s Right -of
  • General Contractor
  • Site Prep, Grading & Hardscape
  • Concrete & Masonry
  • Construction (Other)
  • Utilities (Sub)
  • Legal Services
  • Engineering & Architecture
• c. The terms of provisions “a” and “b” above shall survive the termination of this Agreement.
• d) The WAB will have the following officers: a Chairperson and a Vice- Chairperson to
• d) The WAB will have the following officers: a Chairperson and a Vice-Chairperson to
• d. Disadvantaged Business Enterprise (DBE) Policy and Obligation. It is the policy of the
  • Legal Services
  • General Contractor
  • Building & Industrial Supply
  • Engineering & Architecture
• d. If this box is checked, then the Agency is permitted to utilize its own forces and the following
• d. In the event the Agency fails to perform or honor the requirements and provisions of this
• d. Supporting Documentation. Supporting documentation must establish that the deliverables
• e) The Chairperson and Vice- Chairperson will serve one-year terms ( commencing each
• e) The Chairperson and Vice-Chairperson w ill serve one-year terms (commencing each
• e. If this box is checked, then the Agency is permitted to utilize Indirect Costs:
• e. The Department reserves the right to unilaterally cancel this Agreement for failure by the
• e. Travel Expenses. The selected provision below is controlling regarding travel expenses:
• f) For the purpose of transacting business at any meeting, a majority of voting WAB members
• f) For the purpose of transacting business at any meeting, a majority of voting WAB members
• f. Agency Compliance with Laws, Rules, and Regulations, Guidelines, and Standards. The
• f. Financial Consequences . Payment shall be made only after receipt and approval of
• g) The WAB meetings are open to the public and WAB members ( including the non-voting
• g) The WAB meetings are open to the public and WAB members (including the non-voting
• g. Claims and Request s for Additional Work . The Agency shall have the sole responsibility
• h) All meetings will be conducted in accordance w ith parliamentary procedures as set forth and
• h) All meetings will be conducted in accordance with parliamentary procedures as set forth and
• h. Records Retention. The Agency shall maintain an accounting system or separate accounts
  • Accounting & Tax
  • Legal Services
  • Office & Business Support Services
• i. Agency has selected to seek reimbursement from the Department for actual indirect
• i. In the event the Agency expends a total amount of Federal awards equal to or in
  • Accounting & Tax
  • Legal Services
• i. Progress Reports . Upon request, the Agency agrees to provide progress reports to the
• i. Require the construction work of the Project that is on the Department’s right-of-way
• i. The Agency shall reimburse the Department a proportional amount of the proceeds
• i. The terms shall remain in full force and effect throughout the useful life of facilities
• ii. Agency has selected to apply a de minimus rate of 1 5% to modified total direct
• ii. Construct the Project utilizing existing Agency employees, if the Agency can
• ii. In connection with the audit requirements, the Agency shall fulfill the requirements
• ii. The proportional amount shall be determined on the basis of the ratio of the
• ii. There shall be no limit on the duration of the terms with respect to real property
• iii. Agency has selected to apply a state or federally approved indirect cost rate. A
• iii. In the event the Agency expends less than the threshold established by 2 CFR Part
  • Accounting & Tax
  • Legal Services
• iii. Sale of property developed or acquired with Department funds shall be at market
• iv. If any portion of the proceeds from the sale to the Agency are non-cash
• iv. The Agency must electronically submit to the Federal Audit Clearinghouse (FAC) at
  • Accounting & Tax
  • Legal Services
• j) Members shall serve without compensation.
• j) Members shall serve without compensation.
• j. Submission of Other Documents. The Agency shall submit to the Department such data,
• k) A majority of WAB members may request information from City staff at a public meeting,
• k) A majority of WAB members may request information from City staff at a public meeting,
• k. Offsets for Claims. If, after Project completion, any claim is made by the Department resulting
• l) The WAB shall provide advice and make recommendations to the City Commission as
• l) The WAB shall provide advice and make recommendations to the City Commission as
• l. Final Invoice. The Agency must submit the final invoice on the Project to the Department
• m) The City Commission and City Manager sha ll provide requested information to the WAB
• m) The City Commission and City Manager shall provide requested information to the WAB
  • Legal Services
  • Government Authority
• m. Department’s Performance and Payment Contingent Upon Annual Appropriation by the
• n. Limits on Contracts Exceeding $25,000 and Term more than 1 Year . In the event this
  • General Contractor
  • Building & Industrial Supply
  • Legal Services
  • Engineering & Architecture
• o. Agency Obligation to Refund Department . Any Project funds made available by the
• p. Non-Eligible Costs. In determining the amount of the payment, the Department will exclude
• v. Within six months of acceptance of the audit report by the FAC, the Department will