5-19-2026 Regular CC Final Agenda

Agenda items

• 1. Coordinate and attend a kick-off meeting to discuss and reach an understanding of the Client’s
• 1. Coordinate structural, mechanical and electrical sy stems with engineering design consultants as
• 1. Meet and coordinate systems with engineering design consultants.
  • Engineering & Architecture
  • General Contractor
  • Site Prep, Grading & Hardscape
  • Electrical
  • Plumbing
  • HVAC & Climate Control
  • Building & Industrial Supply
• 1. Provide Signed and Sealed document sets for the building permit.
• 1. Provision of Services
  • General Contractor
  • Engineering & Architecture
  • Site Prep, Grading & Hardscape
  • Concrete & Masonry
  • Electrical
  • HVAC & Climate Control
  • Plumbing
  • Roofing
  • Painting & Flooring
  • Drywall & Insulation
  • Building & Industrial Supply
  • Real Estate Development
  • Legal Services
  • Landscaping & Lawn Service
• 1. Review and certify Contractor's pay applications ba sed on the Architect’s best knowledge of the
• 1. Silent Invocation
• 1. Silent Invocation
• 1. Wannemacher Jensen Architects LLC
• 10. Approval of a License Agreement for use of the Riverwalk Trail for Special Events
  • Event Planning & Rentals
  • Landscaping & Lawn Service
  • Site Prep, Grading & Hardscape
  • Building & Industrial Supply
  • Legal Services
  • Business Consulting
• 10. Approval of a License Agreement for use of the Riverwalk Trail for Special Events
  • Event Planning & Rentals
  • Waste Management
  • Site Prep, Grading & Hardscape
• 10. Fair Housing Month
• 10. Submit Final Construction Documents to Client.
• 10. Termination for Non-Appropriation of Funds
• 11. Approval of Contract for Sale and Purchase of real property located at 717 Dove
  • Real Estate Development
  • Residential Brokerage
  • Commercial Brokerage
  • Legal Services
  • Engineering & Architecture
  • Building & Industrial Supply
  • General Contractor
  • Site Prep, Grading & Hardscape
  • Concrete & Masonry
  • Carpentry & Cabinetry
  • Electrical
  • Plumbing
  • HVAC & Climate Control
  • Roofing
  • Painting & Flooring
• 11. Approval of Contract for Sale and Purchase of real property located at 717 Dove
  • Real Estate Development
  • Residential Brokerage
  • Commercial Brokerage
  • Title & Settlement Services
  • General Contractor
  • Legal Services
  • Engineering & Architecture
• 11. Insurance. Architect shall maintain insurance, as required herein, during the life of this Contract. Architect
  • Engineering & Architecture
  • Legal Services
  • Commercial & Business Insurance
  • General Contractor
  • Carpentry & Cabinetry
  • Concrete & Masonry
  • Drywall & Insulation
  • Electrical
  • HVAC & Climate Control
  • Painting & Flooring
  • Plumbing
  • Roofing
  • Site Prep, Grading & Hardscape
  • Building & Industrial Supply
  • Real Estate Development
• 11. Professional Municipal Clerks Week
• 12. A Contract for the purchase of supplies shall be governed by the City of Port Orange Code of Ordinances,
• 12. Approval of Amendment No. 1 to the Contract to Purchase Real Property located at
  • Utilities (Sub)
  • General Contractor
  • Site Prep, Grading & Hardscape
  • Concrete & Masonry
  • Electrical
  • HVAC & Climate Control
  • Plumbing
  • Restoration & Waterproofing
  • Building & Industrial Supply
  • Engineering & Architecture
  • Waste Management
• 12. Approval of Amendment No. 1 to the Contract to Purchase Real Property located at
  • Utilities (Sub)
  • General Contractor
  • Site Prep, Grading & Hardscape
  • Concrete & Masonry
  • Plumbing
  • Electrical
  • HVAC & Climate Control
  • Building & Industrial Supply
  • Engineering & Architecture
• 12. Port Orange University Graduation Certificates
• 13. Approval of Amendment No. 1 to the Contract to Purchase Real Property identified as
  • General Contractor
  • Site Prep, Grading & Hardscape
  • Concrete & Masonry
  • Electrical
  • HVAC & Climate Control
  • Plumbing
  • Utilities (Sub)
  • Building & Industrial Supply
  • Engineering & Architecture
  • Real Estate Development
  • Government Authority
• 13. Approval of Amendment No. 1 to the Contract to Purchase Real Property identified as
  • General Contractor
  • Site Prep, Grading & Hardscape
  • Concrete & Masonry
  • Plumbing
  • Electrical
  • HVAC & Climate Control
  • Utilities (Sub)
  • Engineering & Architecture
  • Building & Industrial Supply
  • Real Estate Development
  • Appraisal & Inspection
  • Commercial Brokerage
  • Government Authority
• 13. Assignability of Contract. Neither this contract, nor any part hereof, may be assigned by the Architect to any
• 13. Council Members
  • Utilities (Sub)
  • Site Prep, Grading & Hardscape
  • General Contractor
  • Plumbing
  • Building & Industrial Supply
  • Engineering & Architecture
  • Real Estate Development
• 14. City Attorney
• 14. Memorial Day 2026 Proclamation
• 14. Memorial Day 2026 Proclamation
• 14. Modifications or Changes to this Contract
• 15. Sovereign Immunity. The City expressly retains all rights, benefits and immunities of sovereign immunity in
  • Engineering & Architecture
  • General Contractor
  • Site Prep, Grading & Hardscape
  • Building & Industrial Supply
  • Real Estate Development
  • Legal Services
• 16. Environmental Advisory Board Report
  • Engineering & Architecture
  • Landscaping & Lawn Service
  • Site Prep, Grading & Hardscape
  • Utilities (Sub)
• 16. Liability for Loss or Damage. Architect shall be liable for any loss of, or damage to, City property caused by
• 17. Non-discrimination. During the performance of this Contract, Architect agrees as follows:
• 17. Parks and Recreation Advisory Board Report
• 18. Authorize the Renaming of the Lakeside Community Center to the Allen Green
  • Government Authority
  • Signage & Printing
• 18. Citizen Advisory Committee for TPO
• 18. Citizen Advisory Committee for TPO
• 19. Golf Advisory Board Appointments (4)
• 19. Golf Advisory Board Appointments (4)
• 2. Attend up to twenty (20) in-person site visits/meetings at the project site to evaluate the progress
• 2. City Obligations. In return for the services identified above, the City agrees to compensate the Architect in
• 2. Coordinate and attend up to four (4) in-person progress meetings.
• 2. Prepare developed plans, sections, elevations, typi cal construction details, and diagrammatical
• 2. RFSQ #25-22 Final Evaluation
• 2. Respond to questions, provide clarifications, and m odify documents as required in response to
• 2. Review the program and other information provided b y the Client, review laws, codes, and
• 20. Second Reading - Ordinance No. 2026-2 - Large-Scale Comprehensive Plan Future
  • Engineering & Architecture
  • Real Estate Development
  • General Contractor
• 20. Second Reading - Ordinance No. 2026-2 - Large-Scale Comprehensive Plan Future
  • Legal Services
  • Engineering & Architecture
  • Site Prep, Grading & Hardscape
  • General Contractor
  • Concrete & Masonry
  • Electrical
  • HVAC & Climate Control
  • Painting & Flooring
  • Plumbing
  • Roofing
  • Drywall & Insulation
  • Building & Industrial Supply
  • Real Estate Development
• 21. Second Reading - Ordinance No. 2026-3 - Conventional Rezoning/Case No.
  • Site Prep, Grading & Hardscape
  • General Contractor
  • Engineering & Architecture
  • Real Estate Development
• 21. Second Reading - Ordinance No. 2026-3 - Conventional Rezoning/Case No.
  • General Contractor
  • Site Prep, Grading & Hardscape
  • Engineering & Architecture
  • Real Estate Development
  • Building & Industrial Supply
• 23. E-Verify. Architect shall utilize the U.S. Department of Homeland Security’s E -Verify system to verify the
  • Legal Services
  • Engineering & Architecture
• 24. Disputes. The City Manager, who shall reduce his decision to writing and mail or otherwise furnish a copy
• 26. Controlling Law. THIS AGREEMENT CONTAINS IMPORTANT MATTERS AFFECTING LEGAL RIGHTS
• 27. Additional Provisions. This Contract includes all additional provisions a s may have been outlined in written
• 28. Integration. This Contract and the documents incorporated herein by reference shall constitute the whole
• 3. Assist the Client/Contractor with preparation and distribution of bid documents.
• 3. Attend up to twenty (20) virtual meetings during Construction.
• 3. Contract Administration . The Parks and Recreation Director, Susan Lovallo (“Contract Manager”), shall
• 3. Coordinate and attend up to four (4) virtual progress meetings.
• 3. Coordinate and attend up to three (3) in-person progress meetings.
• 3. Evaluate the Client provided program, schedule, bud get for the Cost of Work, Project site, and
• 3. RFSQ 25-22 ARCH. SERV. NEW REC
• 30. Truth-in-Negotiations.
  • Legal Services
  • Engineering & Architecture
• 31. Contract Construction
  • Engineering & Architecture
  • General Contractor
• 32. Authority to Sign. Each person signing this Agreement warrants that he or she is duly authorized to do so
  • General Contractor
  • Site Prep, Grading & Hardscape
  • Concrete & Masonry
  • Electrical
  • HVAC & Climate Control
  • Plumbing
  • Painting & Flooring
  • Drywall & Insulation
  • Roofing
  • Building & Industrial Supply
  • Real Estate Development
  • Engineering & Architecture
  • Landscaping & Lawn Service
• 4. Coordinate and attend up to one (1) public meeting/community engagement event.
• 4. Coordinate and attend up to three (3) virtual progress meetings.
• 4. Coordinate and attend up to two (2) in-person progress meetings.
• 4. FINAL WJA Port Orange New
  • General Contractor
  • Site Prep, Grading & Hardscape
  • Concrete & Masonry
  • Electrical
  • HVAC & Climate Control
  • Plumbing
  • Painting & Flooring
  • Drywall & Insulation
  • Roofing
  • Building & Industrial Supply
  • Real Estate Development
  • Engineering & Architecture
  • Landscaping & Lawn Service
• 4. Florida Inland Navigation District Presentation - Buddy Davenport
• 4. Florida Inland Navigation District Presentation - Buddy Davenport
• 4. Liens. Architect acknowledges that Architect shall not be entitled to lien the City or other public property.
• 4. Respond to questions and provide clarifications and interpretations of the Construction
  • General Contractor
  • Engineering & Architecture
  • Building & Industrial Supply
• 4. Review and respond to the contractor’s submittals and shop drawings.
• 5. Coordinate and attend up to two (2) virtual progress meetings.
• 5. Incorporate the design requirements of governmental authorities having jurisdiction over the
• 5. Outline specifications that identify the major materials and systems.
• 5. Review and respond to the contractor’s requests for information (RFIs).
• 5. Termination for Convenience of the City
  • Legal Services
  • Engineering & Architecture
  • General Contractor
  • Building & Industrial Supply
  • Site Prep, Grading & Hardscape
  • Concrete & Masonry
  • Carpentry & Cabinetry
  • Drywall & Insulation
  • Electrical
  • HVAC & Climate Control
  • Painting & Flooring
  • Plumbing
  • Roofing
  • Windows, Doors & Glass
  • Landscaping & Lawn Service
• 5. WJ Architects ALL 08.20.26 WJ Architects ALL 08.20.26.pdf
  • Engineering & Architecture
  • Site Prep, Grading & Hardscape
  • General Contractor
  • Concrete & Masonry
  • Electrical
  • HVAC & Climate Control
  • Painting & Flooring
  • Plumbing
  • Roofing
  • Building & Industrial Supply
  • Real Estate Development
• 6. Awarded Completed Forms Awarded Completed Forms.pdf
• 6. Bid Awards and Contract Items
• 6. Prepare one Schematic concept consisting of a site plan, preliminary building plan, sections and
  • Engineering & Architecture
  • General Contractor
  • Real Estate Development
• 6. Provide interior finish selections (color/material) and specifications for room finishes including
  • Painting & Flooring
  • Electrical
  • Lighting & Low-Voltage Systems
  • General Contractor
  • Building & Industrial Supply
• 6. Provide telephone and email correspondence as necessary.
• 6. Submit Design Development Documents for Client’s approval.
• 6. Termination for Convenience for Subcontractors. In accordance with the termination for the convenience of
• 7. Attend one Substantial Completion walk-through.
• 7. Bid Awards and Contract Items
• 7. Bid Awards and Contract Items
• 7. Preliminary selections of major building systems and construction materials shall be noted on the
• 7. Provide finish selection and specification for millwork including elevations.
• 7. RFSQ 25-22 Architectural Services for
  • General Contractor
  • Engineering & Architecture
  • Building & Industrial Supply
  • Site Prep, Grading & Hardscape
  • Concrete & Masonry
  • Carpentry & Cabinetry
  • Electrical
  • HVAC & Climate Control
  • Plumbing
  • Roofing
  • Painting & Flooring
  • Drywall & Insulation
  • Windows, Doors & Glass
  • Landscaping & Lawn Service
  • Real Estate Development
• 7. Resolution No. 26-21 - Approval of Amendment No. 1 to the Agreement with the
  • Utilities (Sub)
  • General Contractor
  • Concrete & Masonry
  • Site Prep, Grading & Hardscape
  • Construction (Other)
  • Building & Industrial Supply
  • Engineering & Architecture
  • Business Consulting
  • Government Authority
• 7. Termination for Default. Either party may terminate this Contract, without further obligation, for the default of
• 8. Attend one Final Completion Walk-Through to verify punch list items.
• 8. Examination of Records
• 8. Interiors Construction Documentation: Prepare finish plans, required life safety signage, reflected
• 8. Provide up to two (2) conceptual exterior renderings.
• 8. RFSQ 25-22 Architectural Services for
  • Engineering & Architecture
• 8. Resolution No. 26-22 - Calling for Primary and Regular Elections for the Purpose
• 8. Resolution No. 26-23 - Approving the State Highway Memorandum of Agreement
• 8. Resolution No. 26-23 - Approving the State Highway Memorandum of Agreement
• 9. Prepare a set of Construction Documents including detailed design plans, detailed building system
  • General Contractor
  • Engineering & Architecture
  • Building & Industrial Supply
  • Site Prep, Grading & Hardscape
  • Electrical
  • Plumbing
  • HVAC & Climate Control
  • Concrete & Masonry
  • Painting & Flooring
  • Roofing
  • Drywall & Insulation
  • Carpentry & Cabinetry
  • Landscaping & Lawn Service
• 9. Public Records Compliance . Architect shall comply with public records laws as set forth in Chapter 119,
  • Legal Services
  • Engineering & Architecture
  • Office & Business Support Services
• 9. Resolution No. 26-24 - Approval of Local Agency Program (LAP) Supplemental
  • Site Prep, Grading & Hardscape
  • Concrete & Masonry
  • Construction (Other)
  • Building & Industrial Supply
  • Engineering & Architecture
• 9. Resolution No. 26-24 - Approval of Local Agency Program (LAP) Supplemental
  • Site Prep, Grading & Hardscape
  • Concrete & Masonry
  • General Contractor
  • Engineering & Architecture
  • Building & Industrial Supply
• 9. Review and respond to the Contractor's prepared as-built drawings.
  • Engineering & Architecture
  • General Contractor
  • Site Prep, Grading & Hardscape
  • Concrete & Masonry
  • Electrical
  • Plumbing
  • HVAC & Climate Control
  • Roofing
  • Painting & Flooring
  • Drywall & Insulation
  • Building & Industrial Supply
  • Real Estate Development
• 9. Submit Schematic Design Documents for Client’s review and approval.
  • Engineering & Architecture
  • General Contractor
  • Site Prep, Grading & Hardscape
  • Concrete & Masonry
  • Electrical
  • HVAC & Climate Control
  • Plumbing
  • Carpentry & Cabinetry
  • Drywall & Insulation
  • Painting & Flooring
  • Roofing
  • Windows, Doors & Glass
  • Building & Industrial Supply
  • Real Estate Development
• 9. Sunbiz Sunbiz.pdf
  • Engineering & Architecture
  • General Contractor
  • Building & Industrial Supply
  • Business Consulting
• 9. Water Safety Month
• E. COMMENTS AND ADDITIONAL ITEMS
• E. COMMENTS AND ADDITIONAL ITEMS
• F. BOARD APPOINTMENTS, INTERVIEWS, AND REPORTS
• F. BOARD APPOINTMENTS, INTERVIEWS, AND REPORTS
• a. Approval of Addendum No. 1 to the Rental Quotes (#Q12146 & #Q12147)
  • Utilities (Sub)
  • Electrical
  • Construction (Other)
  • Building & Industrial Supply
  • Security Services
• a. Approval to Award a Master Contract for Architectural Services to Wannemacher
  • Engineering & Architecture
  • Site Prep, Grading & Hardscape
  • General Contractor
  • Concrete & Masonry
  • Electrical
  • HVAC & Climate Control
  • Painting & Flooring
  • Plumbing
  • Roofing
  • Building & Industrial Supply
  • Real Estate Development
• a. Approval to Award a Master Contract for Architectural Services to Wannemacher
  • Engineering & Architecture
  • General Contractor
  • Site Prep, Grading & Hardscape
  • Concrete & Masonry
  • Carpentry & Cabinetry
  • Electrical
  • HVAC & Climate Control
  • Plumbing
  • Roofing
  • Painting & Flooring
  • Drywall & Insulation
  • Building & Industrial Supply
  • Real Estate Development
  • Landscaping & Lawn Service
  • Business Consulting
• a. First Step Shelter - Councilman Shawn Goepfert
• a. First Step Shelter - Councilman Shawn Goepfert
• a. It is anticipated that all site visits and meetings will be completed concurrently.
• a. Preparation of one punch list is included.
• a. Regular City Council Meeting - April 21, 2026
• a. Regular City Council Meeting - May 5, 2026
• a. Regular City Council Meeting - May 5, 2026
• a. Riverwalk Update
• a. Riverwalk Update
• a. Riverwalk Update
• a. Volusia Flagler TPO - Vice Mayor Tracy Grubbs
  • Engineering & Architecture
  • General Contractor
  • Site Prep, Grading & Hardscape
  • Concrete & Masonry
  • Carpentry & Cabinetry
  • Electrical
  • HVAC & Climate Control
  • Plumbing
  • Roofing
  • Painting & Flooring
  • Drywall & Insulation
  • Building & Industrial Supply
  • Real Estate Development
• b. Approval to Award Continuing Services Contract with Barfield Group and
  • Engineering & Architecture
  • Business Consulting
• b. Port Orange South Daytona Chamber of Commerce - Councilman Shawn
• b. Port Orange South Daytona Chamber of Commerce - Councilman Shawn
• b. Stormwater Projects Update
  • General Contractor
  • Site Prep, Grading & Hardscape
  • Utilities (Sub)
• c. Approval of Task Authorization No. 10 to Paul Culver Construction, Inc. for
  • General Contractor
  • Site Prep, Grading & Hardscape
  • Concrete & Masonry
  • Carpentry & Cabinetry
  • Roofing
  • Painting & Flooring
  • Building & Industrial Supply
  • Real Estate Development
  • Engineering & Architecture
• c. ArtHaus - Vice Mayor Tracy Grubbs
• c. ArtHaus - Vice Mayor Tracy Grubbs
• c. Parks and Recreation Bond Projects Update
  • Site Prep, Grading & Hardscape
  • Utilities (Sub)
  • General Contractor
  • Concrete & Masonry
  • Electrical
  • HVAC & Climate Control
  • Painting & Flooring
  • Plumbing
  • Roofing
  • Drywall & Insulation
  • Building & Industrial Supply
  • Real Estate Development
  • Engineering & Architecture
  • Landscaping & Lawn Service
• c. Parks and Recreation Bond Projects Update
  • Site Prep, Grading & Hardscape
  • General Contractor
  • Concrete & Masonry
  • Electrical
  • HVAC & Climate Control
  • Painting & Flooring
  • Plumbing
  • Roofing
  • Building & Industrial Supply
  • Real Estate Development
  • Engineering & Architecture
  • Landscaping & Lawn Service
• c. Parks and Recreation Bond Projects Update
• d. Approval of a Contract to Purchase Real Property located at 535 Locust
  • General Contractor
  • Utilities (Sub)
  • Building & Industrial Supply
  • Engineering & Architecture
  • Real Estate Development
  • Site Prep, Grading & Hardscape
• e. Approval of a Contract to Purchase Real Property identified as Parcel
  • General Contractor
  • Site Prep, Grading & Hardscape
  • Concrete & Masonry
  • Plumbing
  • Electrical
  • HVAC & Climate Control
  • Utilities (Sub)
  • Building & Industrial Supply
  • Real Estate Development
  • Engineering & Architecture
  • Government Authority