5-19-2026 Regular CC Final Agenda Packet

City Council Regular Meeting · 2026-05-19 · agenda_packet

[Airport Road Park; case RFSQ #25-22] The City Council approved awarding a Master Contract for Architectural Services to Wannemacher Jensen Architects, LLC for RFSQ #25-22 for the design services of the new REC West. The project is located at Airport Road Park and will include a gymnasium and indoor/outdoor activity spaces. The contract amount is not to exceed $1,121,880. The project is funded through a City bond program and is anticipated to be approximately 15,000 to 20,000 square feet on an approximately 10-acre site. The total project budget is approximately $12 million, including hard and soft costs. The contract term is three years or until project completion. [case RFSQ #25-22] This document outlines the architectural and engineering services for the City of Port Orange's REC West Recreation Center project. It details tasks from schematic design through construction administration, including civil engineering, environmental services, skate park design, landscape and irrigation, surveying, geotechnical engineering, site lighting, aquatics design for an interactive water feature, and cost estimating. The total estimated fee for these services is $1,121,880. The document also includes a presentation evaluation ranking summary where WJ Architects was recommended for award over Borrelli Architects for RFSQ #25-22, Architectural Services for New Recreational Center. [1000 City Center Circle, Port Orange, FL 32129 (City of Port Orange Purchasing Division); case RFSQ #25-22] Wannemacher Jensen Architects, LLC (WJArchitects) submitted qualifications for Architectural Services for the new Recreational Center, "REC West", for the City of Port Orange. The RFSQ number is 25-22. WJArchitects is a Florida-based firm with extensive experience in designing athletic and recreation centers, and they also offer in-house cost estimating and construction management services through their sister company, Create Building Co. The submission included various required forms and certifications. No public comment or stakeholder sentiment was stated in this document. [5919 Main Street, New Port Richey, FL 34652; case RFSQ #25-22] Renovation of a 35,000 sf multi-level facility to enhance community well-being. Key renovations include the relocation and expansion of the health fitness center and child care center, adding 1,512 sf with a new 20 ft high curtain wall. A new indoor playground of 336 sf and 19 ft tall was added within the child care center. Other updated spaces include the main entrance lobby, reception desk, administration suite, an activity room, and a multipurpose room. [11400 NW 82nd Street, Doral, FL 33178; case RFSQ #25-22] Development of an 18-acre recreational park and a two-story, 38,280 sf LEED Silver recreation building. The park includes a civic lawn, band shell, shelters, splash pad, playgrounds, sports fields (football/soccer, softball/baseball), basketball courts, beach volleyball courts, tennis courts, and supporting buildings. The recreation building features a double gymnasium, multi-purpose and activity rooms, and an indoor playground. A pedestrian bridge connects areas separated by a collector road. [One 4th St. N., St. Petersburg, FL 33701; case RFSQ #25-22] Construction of the Speer YMCA and Middle School Partnership, a 111,757 sf campus uniting recreation, education, and wellness. The facility includes a recreation center with a gymnasium for basketball, volleyball, and pickleball, and a second-level wellness center with fitness studios, a cycling room, an e-sports room, and an outdoor wellness terrace. [3620 Cleveland Heights Blvd, Lakeland, FL 33803; case RFSQ #25-22] Addition and renovation to an existing YMCA fitness and childcare center. Includes a 31,317 sf two-story field house with a new main entrance, reception, elevated running track, indoor soccer field, basketball courts, cardio deck, and weight room. Also includes renovation and expansion of the 19,866 sf childcare center with new classrooms, toilet rooms, an indoor play area, and a dining hall with a learning kitchen. Security features include a controlled vestibule and emergency lockdown system. [1000 City Center Circle, Port Orange, FL 32129; case RFSQ #25-22] The City of Port Orange is seeking Statements of Qualifications for architectural design and permitting services for Phase 1 of 2 of a new recreation building named 'REC West'. The project scope includes a double gym, indoor play area, meeting rooms, public spaces, an e-sports room, an outdoor skate park, and Recreation Department offices. The submission deadline for Statements of Qualifications is November 4, 2025, at 2:30 PM EST. The RFSQ number is 25-22. [1000 City Center Circle, Port Orange, Florida] This document is a Request for Qualifications (RFQ) for professional services for the City of Port Orange. It outlines the requirements for submitting statements of qualifications, including company history, qualifications, personnel experience, financial stability, and references. It details the evaluation process, insurance requirements, legal compliance, and contract terms. Specific project details such as address, size, or zoning changes are not present as this is a general solicitation for services, not a specific project application. The document emphasizes compliance with Florida Statutes, public records laws, and various certifications. It also details the process for protests and dispute resolution. This document outlines the evaluation criteria and required forms for contractors submitting Statements of Qualifications (SOQ) to the City of Port Orange. It details how proposals will be scored based on responsiveness, capability, resources, character, licensure, past performance, references, and innovative approaches. The document also lists numerous required forms for submission, including acknowledgements of terms, certifications regarding public entity crimes, debarment, scrutinized companies, E-Verify compliance, and non-disclosure agreements. It specifies the process for oral presentations, final ranking, and award recommendations. The document does not contain information about specific projects, addresses, or development changes, but rather the procedural requirements for bidding on future work. [State rights-of-way within City limits, including portions of Nova Road (SR 5A), US 1/Ridgewood Ave. (SR 5), Dunlawton Ave. (SR 421), S. Peninsula Drive (SR 441), and SR A1A.; case AT752] The City of Port Orange is entering into a three-year Highway Maintenance Memorandum of Agreement (MOA) with the Florida Department of Transportation (FDOT), effective June 2026 through June 2029. Under this agreement, the City will receive $48,488.16 annually, paid quarterly, for routine landscape maintenance and roadside litter removal on state rights-of-way within city limits. The agreement covers specific state roads including Nova Road (SR 5A), US 1/Ridgewood Ave. (SR 5), Dunlawton Ave. (SR 421), S. Peninsula Drive (SR 441), and SR A1A. The total compensation over the three years will be $148,454.48. The City Council approved Resolution No. 26-23 authorizing the Mayor and City Clerk to execute this agreement. [case AT752] This document outlines a Highway Maintenance Memorandum of Agreement (MOA) between the Florida Department of Transportation (DEPARTMENT) and the City of Port Orange (LOCAL GOVERNMENT). The agreement covers routine maintenance activities on specific state roads within or adjacent to Port Orange for a term of three years, with a potential for one three-year renewal. The LOCAL GOVERNMENT is responsible for maintenance as defined in EXHIBIT C, including activities like sodding, seeding, mowing, ditch cleaning, sidewalk repair, tree trimming, and litter removal. The DEPARTMENT will compensate the LOCAL GOVERNMENT $12,372.00 per quarter ($49,488.00 annually). The agreement also details procedures for inspections, deficiencies, emergency response, and potential project-specific maintenance by the DEPARTMENT's contractors. It includes legal requirements, termination conditions, and points of contact. The document also references a separate City Council agenda item regarding a Local Agency Program (LAP) Supplemental Agreement for the Williamson Boulevard/Willow Run Boulevard Sidewalk Project. [Williamson Boulevard/Willow Run Boulevard (from south of Town Park Drive to Chardonnay Drive); case FDOT #448772; CD244; FPN 448772-2-58-01] City Council agenda item for Resolution No. 26-24, approving a Local Agency Program (LAP) Supplemental Agreement #1 for the Williamson Boulevard/Willow Run Boulevard Sidewalk Project (CD244). The project involves installing a 12-foot wide shared-use asphalt path along Williamson Boulevard and Willow Run Boulevard, totaling 0.5 miles, with pedestrian improvements. The original LAP Agreement was approved February 4, 2025, with construction awarded to Sparks Concrete, LLC, commencing March 30, 2026. Supplemental Agreement #1 addresses an additional $61,413.00 in funding authorized by the Volusia-Flagler Transportation Planning Organization (VFTPO) to cover the difference between the estimated construction cost and the lowest bid. FDOT will now reimburse up to 90% of eligible construction costs, not exceeding $498,864.00. [Williamson Boulevard / Willow Run Boulevard, from south of Town Park Drive to Chardonnay Drive, Port Orange, Florida; case 448772-2-58-01] The City of Port Orange City Council approved a supplemental agreement for the Williamson Boulevard / Willow Run Boulevard project. This project involves constructing a 12-foot wide shared use asphalt path along the north side of Willow Run Boulevard and the east side of Williamson Boulevard, including curb and gutter, milling and resurfacing, rapid flashing beacons, curb ramps, and drainage improvements. The total project length is approximately 2,806 feet (0.53 miles). The construction contract award amount is $554,294.00, with an increase in total construction funding by $61,413.00. [Riverwalk Trail adjacent to Tiki Docks Port Orange River Bar & Grill property, east of the trail, Port Orange, Florida; case CA8972] The City of Port Orange City Council is considering approving a License Agreement for Tiki Docks Port Orange River Bar & Grill to use a portion of the Riverwalk Trail for special events, specifically a weekly Sunday morning waterfront market. The agreement allows Tiki Docks to use approximately 10 feet of the City's 23-foot-wide Riverwalk Trail adjacent to their property to accommodate vendors, tents, and sales areas, while ensuring a minimum of 10 feet of the trail remains open to the public. The license is for Sundays only and will continue until December 31, 2028, with annual renewal options. The agreement includes provisions for coordination with Parks and Recreation, cleanup, maintenance, and liability insurance. [717 Dove Avenue, Port Orange, Florida] The City of Port Orange City Council is considering approving a Contract for Sale and Purchase of real property located at 717 Dove Avenue to Carroll and Mary Brunk for $55,000. The City acquired this ±8,800 square-foot vacant lot in September 2025 through foreclosure after it was a chronic nuisance site. The Brunks intend to install a manufactured home and make it their permanent residence. The City anticipates net proceeds of approximately $21,900 after costs. [535 Locust Street, Port Orange, Florida; case CA8926] The City of Port Orange City Council is considering approving Amendment No. 1 to the Contract to Purchase Real Property at 535 Locust Street for the Wastewater Treatment Plant Upgrades Project. This amendment clarifies that the seller's Title Agent, Glenn D. Storch, P.A., will also serve as the Escrow Agent for the closing. The original contract was approved on May 5, 2026. [East of Spruce Creek Road, south of Dunlawton Ave. and west of Locust Street, Port Orange, Florida; case CA8925] The City of Port Orange City Council is considering approving Amendment No. 1 to the Contract to Purchase Real Property identified by Parcel Numbers 630407001400, 630407001061, 630407000990, and 630407001060, generally located east of Spruce Creek Road, south of Dunlawton Ave. and west of Locust Street, for the Wastewater Treatment Plant Upgrades Project. This amendment clarifies that the seller's Title Agent, Glenn D. Storch, P.A., will also serve as the Escrow Agent for the closing. The original contract was approved on May 5, 2026. [West side of Airport Road, north of Charles Street; case CPAM-26-0001] This record details two separate agenda items for the City Council meeting on May 19, 2026. The first item (F19) concerns appointments to the Golf Advisory Board, with four individuals seeking reappointment or to fill vacancies. The second item (G20) is the second reading of Ordinance No. 2026-2, a large-scale Comprehensive Plan Future Land Use Amendment (Case No. CPAM-26-0001) proposed by Paylin Acres, LLC. This amendment seeks to change the Future Land Use designation of a 56.53-acre property located west of Airport Road, north of Charles Street, from Volusia County Agriculture Resource and Urban Low Intensity to City of Port Orange Rural Transition (0-2 units/acre), with an added policy to limit density to 1 unit/acre. The applicant proposes a 50-lot single-family subdivision on this property, which was previously annexed in June 2025 and had a prior development proposal (113-unit subdivision) denied in October 2025. The Planning Commission recommended approval for the amendment (3-2). No objections were received from state review agencies or adjacent local governments. [West side of Airport Road, north of Charles Street; case REZONING-26-0001] Rezoning of approximately 56.53 acres from Volusia County A-1 (Prime Agriculture) and A-2 (Rural Agriculture) to City of Port Orange R-20SF Single Family Residential. The applicant, Paylin Acres, LLC, on behalf of property owners Andrea Baumann and Beth Anne Burnett, Joyce E Tumblin Trust, and Stetson University Inc., intends to develop a 50-lot single-family residential subdivision. The property is located on the west side of Airport Road, north of Charles Street. The Planning Commission recommended approval (3-2). A previous application for a 113-unit development was denied in October 2025. Public notice signs were posted on February 4, 2026. Five individuals contacted staff with concerns about vehicular access onto Charles Street or Russell Road and potential drainage impacts. [West side of Airport Road, north of Charles Street; case REZONING-26-0001] The City of Port Orange is considering a rezoning request for approximately 56.53 acres. The property is located on the west side of Airport Road, north of Charles Street. The proposed change is from Volusia County A-1 (Prime Agriculture) and A-2 (Rural Agriculture) to City of Port Orange R-20SF. If approved, the developer, Paytas Homes, plans to develop a 50-lot single-family residential subdivision. The Volusia County School District has reviewed the proposal and determined there is adequate capacity for the estimated 13 students. An environmental analysis by Young Bear Environmental (YBE) Consulting in July 2024 found no wetlands on the property, only man-made agricultural drainage features and a cattle pond. One potentially occupied gopher tortoise burrow was observed, requiring a survey and potential permitting prior to development. Public notice signs were posted on February 4, 2026. Five individuals contacted staff with concerns about vehicular access onto Charles Street or Russell Road, and potential drainage impacts. Staff recommends approval of the rezoning.