City Council Budget Workshop & Regular Meeting of June 2, 2026 minutes 2026-06-02

Agenda items

• 1. 1. h Exhibits
  • General Contractor
  • Site Prep, Grading & Hardscape
  • Concrete & Masonry
  • Plumbing
  • Electrical
  • Painting & Flooring
  • Restoration & Waterproofing
  • Utilities (Sub)
  • Building & Industrial Supply
  • Engineering & Architecture
  • Real Estate Development
  • Landscaping & Lawn Service
  • Waste Management
• 1. 2026
• 1. All Permits, licenses, and construction easements.
• 1. Attachment A – Benefits Comparisons
• 1. ITLLC’s Proposal is conditioned upon Customer’s acceptance of the terms and conditions set forth herein.
• 1. Proposal from Barney’s Pumps for Ray Bullard Water Reclamation Facility, Duplex
  • Electrical
  • Construction (Other)
  • Building & Industrial Supply
  • Engineering & Architecture
• 1. This pricing is based on the information available at the time of this proposal.
• 1. Updated Budget Calendar.
• 10. Except for the express warranty forming a part of this Proposal, ITLLC DISCLAIMS ALL EXPRESS AND IMPLIED
• 10. MANAGEMENT REPORTS
  • General Contractor
  • Site Prep, Grading & Hardscape
  • Concrete & Masonry
  • Electrical
  • Plumbing
  • HVAC & Climate Control
  • Roofing
  • Drywall & Insulation
  • Painting & Flooring
  • Windows, Doors & Glass
  • Building & Industrial Supply
  • Real Estate Development
  • Engineering & Architecture
• 10. Point repairs of any kind.
• 11. If, during the performance of this contract, any cost price determining factor considered by ITLLC in determining the
• 11. Repair of pipe damaged during any industry standard high -pressure jet cleaning operations, preparation or lining
• 12. Locations of and access (of ITLLC equipment and/or personnel) to all work areas associated with the
• 12. This agreement may be terminated by either party upon seven (7) days written notice should the other party fail
• 13. PROPOSAL SUBJECT TO NEGOTIATION OF OTHER STANDARD TERMS OF AGREEMENT. This proposal is subject to
  • General Contractor
  • Site Prep, Grading & Hardscape
  • Plumbing
  • Concrete & Masonry
  • Restoration & Waterproofing
  • Utilities (Sub)
  • Building & Industrial Supply
  • Real Estate Development
  • Engineering & Architecture
• 13. Payment and Performance bonds. If payment and performance bonds are required, add 2.0% to the
• 14. Holiday work, rush delivery or adverse weather work (as defined by ITLLC).
• 15. State and local sales and/or use taxes.
• 16. Engineer Stamped Designs (Can be provided at an additional 1% of total)
• 17. Additional premiums for special insurance coverage(s) specific to this project.
• 18. Pits to access 12” line to be taken care of by the City of West Melbourne.
  • Utilities (Sub)
  • Site Prep, Grading & Hardscape
  • General Contractor
• 2. Attachment B – Health and Dental Cost Comparisons
• 2. Final recommendations may be different dependent on completion of the pre-installation inspection phase of the
• 2. ITLLC has based its Proposal on the best available information at the time of this Proposal. Existing pipe deterioration
  • Utilities (Sub)
  • General Contractor
  • Restoration & Waterproofing
  • Engineering & Architecture
• 2. Location and length of storm pipe.
• 2. Manual operation of any pumping and/or metering stations.
• 2. Proposal from CTS Electric Service for the installation of the new Duplex Control Panel.
  • Electrical
  • Utilities (Sub)
• 2. Proposed Capital Improvement Projects for 2026-2027.
  • General Contractor
  • Site Prep, Grading & Hardscape
  • Concrete & Masonry
  • Electrical
  • HVAC & Climate Control
  • Plumbing
  • Roofing
  • Painting & Flooring
  • Drywall & Insulation
  • Windows, Doors & Glass
  • Utilities (Sub)
  • Engineering & Architecture
  • Real Estate Development
  • Building & Industrial Supply
  • Title & Settlement Services
• 3. Attachment C – Employee and Employer Payroll Impacts
• 3. BUDGET WORKSHOP – BUDGET WORKSHOP – PROPOSED CAPITAL
  • Utilities (Sub)
  • General Contractor
  • Site Prep, Grading & Hardscape
  • Building & Industrial Supply
• 3. Environmental/erosion controls (i.e., hay bales, silt fence etc.) that may be required adjacent to access points and/or
  • Site Prep, Grading & Hardscape
  • Landscaping & Lawn Service
• 3. Insituform Technologies, LLC Contract approval letter.
• 3. PRESENTATIONS/PROCLAMATIONS/INTRODUCTIONS
• 3. Proposal from Jacobs Southeast Regional Maintenance.
  • Utilities (Sub)
  • Site Prep, Grading & Hardscape
  • Construction (Other)
  • Building & Industrial Supply
  • Engineering & Architecture
  • Waste Management
• 3. Quantities identified are estimated based on information available at time of proposal. Customer shall be invoiced
• 3. This Proposal is valid for 30 days, unless otherwise extended by ITLLC.
• 4. Access to and use of fire hydrants and/or sufficient water supply (within 300 ft. of the installation site)
• 4. All Work will occur in dry weather.
• 4. DuPage County, IL Contract #23-065-PW Piggyback.
  • Site Prep, Grading & Hardscape
  • Utilities (Sub)
  • General Contractor
  • Building & Industrial Supply
• 4. Payment: Payment is due in full, without exception or retention, within 30 days of the date of the invoice. Monthly
• 4. Proposed Resolution No. 2026-09
  • Electrical
  • Utilities (Sub)
  • Building & Industrial Supply
• 5. Any water charges for the access and use of hydrant including meter rental for operations purposes.
• 5. ITLLC is not a union shop and shall not be subject to any union requirements or agreements or project labor
• 5. PUBLIC HEARINGS
• 5. PUBLIC HEARINGS
• 5. Standard insurance coverage with the following limits:
• 6. Removal and disposal of any hazardous or toxic materials encountered during the Project.
• 6. Should ITLLC learn of any information that causes ITLLC concern about Customer’s ability to pay and/or perform any
  • Legal Services
• 67. If approved by the voters on the 2026 General
  • Legal Services
  • Engineering & Architecture
  • Building & Industrial Supply
  • General Contractor
  • Site Prep, Grading & Hardscape
  • Concrete & Masonry
  • Electrical
  • Plumbing
  • HVAC & Climate Control
  • Roofing
  • Painting & Flooring
  • Drywall & Insulation
  • Windows, Doors & Glass
  • Real Estate Development
  • Appraisal & Inspection
• 7. Any costs associated with the disposal of inversion/cure/cleaning water used in any operations.
• 7. CO
• 7. ITLLC shall not be responsible for any inability to perform under this Proposal or for any loss or damage due to delays
• 8. ACTION AGENDA (NON-CONSENT)
  • General Contractor
  • Site Prep, Grading & Hardscape
  • Concrete & Masonry
  • Plumbing
  • Electrical
  • Construction (Other)
  • Utilities (Sub)
  • Building & Industrial Supply
  • Engineering & Architecture
• 8. Claims for Changed, Concealed or Unknown Conditions: If conditions are encountered at the site which are (1)
• 8. Major bypass/dewatering pumping, plugging, diversion of flow or coordination with owner in any working area.
• 9. CITY COUNCIL REPORTS
• 9. CITY COUNCIL REPORTS *
• 9. LIMITED WARRANTY: ITLLC WARRANTS TO CORRECT ANY DEFECT IN THE MATERIALS OR SERVICES PROVIDED BY
• 9. Special Traffic control - police details, RR flagmen and special traffic control setups.
• A. 2026 Florida Legislative Update
• A. Approval of group insurance plans for the 2026-2027 plan year (August
  • Commercial & Business Insurance
  • Health & Life Insurance
  • Insurance Agency
  • Business Consulting
  • Accounting & Tax
• A. Approve the City Council Meeting Minutes of May 19, 2026.
• A. Shriners International Awareness Day
• B. Replacement In-Plant Lift Station Duplex Control Panel
  • Electrical
  • Utilities (Sub)
  • Building & Industrial Supply
• C. Annual U-Lining (Cured- In-Place Piping) of 1, 994 feet of Storm Pipes,
  • Utilities (Sub)
  • General Contractor
  • Construction (Other)
  • Site Prep, Grading & Hardscape
  • Building & Industrial Supply
• CDD. (Singer)
  • General Contractor
  • Carpentry & Cabinetry
  • Concrete & Masonry
  • Drywall & Insulation
  • Electrical
  • HVAC & Climate Control
  • Painting & Flooring
  • Plumbing
  • Restoration & Waterproofing
  • Roofing
  • Site Prep, Grading & Hardscape
  • Windows, Doors & Glass
  • Building & Industrial Supply
  • Engineering & Architecture
  • Real Estate Development
• I. Vendor Contract
• II. Request for Proposal and Bid Information
• LLC. or (iii) is obtained by the recipient from a third party not under obligation of confidentiality or other restriction with
  • Utilities (Sub)
  • General Contractor
  • Site Prep, Grading & Hardscape
  • Concrete & Masonry
  • Restoration & Waterproofing
  • Building & Industrial Supply
• h: Tim Rhode, City Manager
• i. General Liability: $2,000,000 per occurrence/$4,000,000 aggregate
• ii. Auto: $2,000,000 Combined Single Limit
• iii. Workers Compensation: Statutory with $1,000,000 Employer's Liability
• iv. The above insurance shall not include Primary and Non-Contributory Coverage and ITLLC shall not
  • General Contractor
  • Restoration & Waterproofing
  • Utilities (Sub)
  • Building & Industrial Supply