MDPLS MICROSOFT

Board of County Commissioners · 2026-07-21 · resolution

Resolution ratifying Emergency Contract No. E-10663, MDPLS Microsoft Licenses, to Insight Public Sector, Inc. in the amount of $1,700,000.00 for a three-year term for the Communications, Information and Technology Department on behalf of the Miami-Dade Public Library System. The contract expires on January 14, 2029. The emergency was declared by the CITD Director on January 15, 2026. The Board of County Commissioners adopted the resolution on July 21, 2026. The contract is for Microsoft licenses and subscription services. The prior contract expired on January 31, 2026. The vendor is Insight Public Sector, Inc., located at 2701 E Insight Way, Chandler, AZ. The fiscal impact is $1,700,000, funded from the Library District FY 25-26 Adopted Budget, Volume 2, Page 207, Other Operating (MDPLS). The scope is countywide. The reason for the emergency is Microsoft's transition from its Educational Licensing Program to its Nonprofit Licensing Program, which eliminated MDPLS's eligibility for educational pricing. A competitive solicitation, EVN0027540, was advertised on September 19, 2025, but was cancelled after Microsoft advised that proceeding through a CSP would jeopardize eligibility for nonprofit discounted pricing. The County attempted to negotiate a direct agreement with Microsoft, but Microsoft refused to accept State of Florida mandated requirements. Staff conducted outreach with peer institutions including Broward Public Library, King County Library System, Urban Libraries Council, American Library Association, and the Florida Department of State Division of Library and Information Services, which reported similar difficulties. The CITD Director recommended a three-year contract with the incumbent reseller, Insight Public Sector, Inc., based on Microsoft's mandatory three-year Products and Services Agreement (MPSA) structure. The two percent User Access Program applies. The Small Business Enterprise measures and Local Preference do not apply. The Living Wage Ordinance does not apply.