MDPLS MICROSOFT

Board of County Commissioners · 2026-07-21 · resolution

Resolution ratifying Emergency Contract No. E-10663 for MDPLS Microsoft Licenses to Insight Public Sector, Inc. in the amount of $1,700,000 for a three-year term for the Communications, Information and Technology Department on behalf of the Miami-Dade Public Library System. The contract is countywide in scope. The emergency was declared by the CITD Director on January 15, 2026. The contract expires on January 14, 2029. The prior contract expired on January 31, 2026. The resolution was adopted by the Board of County Commissioners on July 21, 2026. The vendor is Insight Public Sector, Inc., located at 2701 E Insight Way, Chandler, AZ. The vendor has 0 Miami-Dade employee residents and 0% Miami-Dade employee resident percentage. The fiscal impact is $1,700,000 funded from the Library District FY 25-26 Adopted Budget, Volume 2, Page 207, Other Operating (MDPLS). The contract is for Microsoft licenses and subscription services. The transition from Microsoft's Educational Licensing Program to its Nonprofit Licensing Program necessitated the emergency procurement. A competitive solicitation, EVN0027540, was advertised on September 19, 2025, but was cancelled. Staff conducted outreach with peer institutions including Broward Public Library, King County Library System, Urban Libraries Council, American Library Association, and the Florida Department of State Division of Library and Information Services, which reported similar difficulties involving licensing eligibility, contract alignment, and limited implementation guidance. Some institutions noted that critical procurement decisions remained dependent on Microsoft approvals, creating operational uncertainty and constraining the ability to plan and timely re-procure. Feedback from these systems confirmed that the challenges reflected a broader sector-wide disruption caused by Microsoft's revised licensing policies. The Small Business Enterprise measures and Local Preference do not apply. The Living Wage Ordinance does not apply. The two percent User Access Program applies.