c. Contractual/Subaward Costs (Subcontractors/Subrecipients). Match or reimbursement requests for payments to

Commission Regular Meeting · 2026-05-07 · agenda_item

This agenda item concerns contractual and subaward costs for subcontractors and subrecipients. It outlines requirements for matching or reimbursement requests, including the need for invoices and backup documentation. Specific rules apply to payments for direct salaries, requiring identification of personnel, salary rates, and hours worked. Eligible multipliers like fringe benefits and overhead must be supported by audits, with reimbursements and interest charged for exceeding audited rates. The item also details requirements for purchasing nonconsumable or nonexpendable personal property or equipment costing $5,000 or more, with higher thresholds for federal grants. The Grantee is responsible for maintaining property records and ensuring these requirements are passed down to subcontractors. This item is currently under review by the Commission Regular Meeting in Santa Rosa County. The scope of work involves administrative and financial compliance related to grant-funded projects, including detailed record-keeping and reporting for subcontractors. Businesses that provide accounting, legal, and administrative support services could find opportunities in assisting Grantees with compliance and documentation. Early engagement may be beneficial as these requirements are being established.

equipment cost threshold for state funds

5000 $

equipment cost threshold for federal funds

10000 $