ADA Agenda Packet CC Regular 04-20-26
City Commission Regular Meeting · 2026-04-20 · agenda
[Northeast of the intersection of South Amelia Avenue and East Howry Avenue] The City Commission will consider the second reading of an ordinance to change the zoning for approximately 1.47 acres located northeast of the intersection of South Amelia Avenue and East Howry Avenue from C-2 (General Commercial) to Ace Hardware PD (Planned Development). [Northeast corner of International Speedway Blvd. and N. Spring Garden Ave.] The City Commission will consider the first reading of an ordinance to change the zoning for approximately 23.33 acres located at the northeast corner of International Speedway Blvd. and N. Spring Garden Ave. from VC R-3C (Single Family) to BR (Business Retail). The City Commission will consider approval of an Interlocal Agreement for Municipal Fleet Maintenance Services by County of Volusia to the City of DeLand. This agreement will assist in the maintenance of fire apparatuses. The agreement is effective May 15, 2026, and continues until September 30, 2027. The estimated annual cost is $100,000, with $35,000 anticipated for the remainder of the current year, potentially covered by contingency. [DeLand Municipal Airport; case FDOT Grant Award 458236-1-94-01] The City Commission will consider approval of a resolution and Public Transportation Grant Agreement (PTGA) with the Florida Department of Transportation (FDOT) for the Airport Security Lighting on Central Apron Construction Project. FDOT will fund 80% ($80,000) of the design and construction costs, with the remaining 20% ($20,000) to be provided by the Airport Fund. This project is necessary for safe and secure airfield operations. The agreement term is through June 1, 2028. [DeLand Municipal Airport] The City Commission will consider approval of a proposal from AVCON, Inc. for Professional Engineering Services for the Central Apron Security Lighting project. The fee for these services will not exceed $14,000. This is related to the FDOT Public Transportation Grant Award 458236-1-94-01. [Downtown sidewalks] The City Commission will consider the second reading of an ordinance amending sections of the Code of Ordinances regarding e-bikes, micromobility devices, and bicycle operation on downtown sidewalks, and the use of helmets by riders 16-17 years of age. This ordinance adds e-bikes and micromobility devices to the prohibition against use on downtown sidewalks and considers requiring helmet use for riders aged 16-17. The City Commission will consider the second reading of an ordinance amending Section 30-7(f) of the Code of Ordinances to reference an amendment to the utility service agreement with Volusia County. The City Commission will consider the approval of an Interlocal Agreement for the Provision of Municipal Fleet Maintenance Services by County of Volusia to the City of DeLand. This agreement is to assist in the maintenance of fire apparatuses. The agreement is effective May 15, 2026, and continues until September 30, 2027. The estimated annual cost is $100,000, with $35,000 anticipated for the remainder of the current year, potentially covered by contingency. [DeLand Municipal Airport; case FDOT Grant Award 438416-2-94-02] The City Commission will consider the FDOT Public Transportation Grant Award 438416-2-94-02 for the Airport East Hangar Complex Phase 1b Construction Project. Staff recommends approval of the associated resolution and Public Transportation Grant Agreement (PTGA). [East Side Fire Station Site] The City Commission will consider the purchase contract for a future East Side Fire Station Site. This involves consideration of a purchase and sale agreement for the site.
Agenda items
- 1. Authority. The Agency, by Resolution or other form of official authorization , a copy of which is attached
- 1. Authority. The Agency, by Resolution or other form of official authorization , a copy of which is attached
- 1. Consideration for approval of an Interlocal Agreement for the Provision of Municipal Fleet
- Construction (Other)
- Legal Services
- Government Authority
- 1. Consideration for approval of an Interlocal Agreement for the Provision of Municipal Fleet
- Government Authority
- Legal Services
- General Contractor
- Building & Industrial Supply
- Admin Services (Other)
- 1. Consideration for approval of an Interlocal Agreement for the Provision of Municipal Fleet
- General Contractor
- Construction (Other)
- Building & Industrial Supply
- Trucking & Freight
- Engineering & Architecture
- Business Consulting
- Waste Management
- Auto Repair & Service
- 1. FCCMA recognition for 100 years of the Commission-Manager form of government.
- 1. FCCMA recognition for 100 years of the Commission-Manager form of government.
- 1. FCCMA recognition for 100 years of the Commission-Manager form of government.
- 1. First Reading of Ordinance Changing the Zoning for ±23.33 Acres of Property, Located at the
- Site Prep, Grading & Hardscape
- Concrete & Masonry
- General Contractor
- Electrical
- Plumbing
- HVAC & Climate Control
- Building & Industrial Supply
- Engineering & Architecture
- Real Estate Development
- 1. First Reading of Ordinance Changing the Zoning for ±23.33 Acres of Property, Located at the
- Site Prep, Grading & Hardscape
- General Contractor
- Concrete & Masonry
- Electrical
- HVAC & Climate Control
- Plumbing
- Painting & Flooring
- Roofing
- Drywall & Insulation
- Windows, Doors & Glass
- Building & Industrial Supply
- Real Estate Development
- Engineering & Architecture
- Landscaping & Lawn Service
- 1. First Reading of Ordinance Changing the Zoning for ±23.33 Acres of Property, Located at the
- Site Prep, Grading & Hardscape
- General Contractor
- Real Estate Development
- Engineering & Architecture
- Building & Industrial Supply
- 1. Legislative Findings/Representations. The foregoing recitals are hereby adopted and
- 1. Legislative Findings/Representations. The foregoing recitals are hereby adopted and
- 1. Prior to authorization for services by COUNTY:
- 1. Prior to authorization for services by COUNTY:
- Legal Services
- Engineering & Architecture
- General Contractor
- Building & Industrial Supply
- Admin Services (Other)
- 1. Second Reading of Ordinance Changing the Zoning for ±1.47 Acres of Property, Located northeast
- General Contractor
- Site Prep, Grading & Hardscape
- Concrete & Masonry
- Electrical
- HVAC & Climate Control
- Plumbing
- Painting & Flooring
- Roofing
- Windows, Doors & Glass
- Building & Industrial Supply
- Real Estate Development
- Engineering & Architecture
- Landscaping & Lawn Service
- 1. Second Reading of Ordinance Changing the Zoning for ±1.47 Acres of Property, Located northeast
- General Contractor
- Site Prep, Grading & Hardscape
- Concrete & Masonry
- Electrical
- HVAC & Climate Control
- Plumbing
- Painting & Flooring
- Roofing
- Drywall & Insulation
- Windows, Doors & Glass
- Building & Industrial Supply
- Real Estate Development
- Engineering & Architecture
- Landscaping & Lawn Service
- 1. Second Reading of Ordinance Changing the Zoning for ±1.47 Acres of Property, Located northeast
- Site Prep, Grading & Hardscape
- Concrete & Masonry
- Electrical
- HVAC & Climate Control
- Painting & Flooring
- Plumbing
- Roofing
- General Contractor
- Building & Industrial Supply
- Real Estate Development
- Engineering & Architecture
- Landscaping & Lawn Service
- 1. Sovereign Immunity. Each participating party expressly retains all rights, benefits and
- 1. Sovereign Immunity. Each participating party expressly retains all rights, benefits and
- 1. Unscheduled repairs and scheduled Preventative Maintenance (PM) and Safety Checks
- Building & Industrial Supply
- General Contractor
- Construction (Other)
- Handyman & Remodeling
- Site Prep, Grading & Hardscape
- Durable Goods Wholesale
- Trucking & Freight
- Engineering & Architecture
- Business Consulting
- Landscaping & Lawn Service
- Waste Management
- Auto Repair & Service
- 1. Unscheduled repairs and scheduled Preventative Maintenance (PM) and Safety Checks
- General Contractor
- Building & Industrial Supply
- Engineering & Architecture
- Waste Management
- Auto Repair & Service
- 1. Vehicle Repair and Fleet Services. The COUNTY shall provide the facilities,
- General Contractor
- Building & Industrial Supply
- Auto Repair & Service
- 1. Vehicle Repair and Fleet Services. The COUNTY shall provide the facilities,
- General Contractor
- Construction (Other)
- Building & Industrial Supply
- Admin Services (Other)
- Auto Repair & Service
- 10. Compensation and Payment:
- 10. Compensation and Payment:
- 11. General Requirements . The Agency shall complete the Project with all practical dispatch in a sound,
- 11. General Requirements . The Agency shall complete the Project with all practical dispatch in a sound,
- 11. Third Parties. In no event shall any of the terms of this Agreement confer upon any
- 11. Third Parties. In no event shall any of the terms of this Agreement confer upon any
- 12. Contracts of the Agency:
- 12. Contracts of the Agency:
- 12. Dispute Resolution. Any disputes concerning non–performance, or other aspects of
- 12. Dispute Resolution. Any disputes concerning non–performance, or other aspects of
- 13. Maintenance Obligations. In the event the Project includes construction or the acquisition of commodities
- 13. Maintenance Obligations. In the event the Project includes construction or the acquisition of commodities
- 13. Severability. If any provision of this Agreement is found to be unconstitutional, illegal,
- 13. Severability. If any provision of this Agreement is found to be unconstitutional, illegal,
- 14. Sale, Transfer, or Disposal of Department-funded Property:
- 14. Sale, Transfer, or Disposal of Department-funded Property:
- 15. Single Audit. The administration of Federal or State resources awarded through the Department to the
- 15. Single Audit. The administration of Federal or State resources awarded through the Department to the
- Accounting & Tax
- Legal Services
- 2. Approval of Employment Contract with City Clerk-Auditor.
- 2. Approval of Employment Contract with City Clerk-Auditor.
- 2. Approval of Employment Contract with City Clerk-Auditor.
- 2. Consideration, FDOT Public Transportation Grant Award 458236-1-94-01 for Airport Security
- Lighting & Low-Voltage Systems
- Electrical
- Site Prep, Grading & Hardscape
- Concrete & Masonry
- Engineering & Architecture
- 2. Consideration, FDOT Public Transportation Grant Award 458236-1-94-01 for Airport Security
- Lighting & Low-Voltage Systems
- General Contractor
- Building & Industrial Supply
- Engineering & Architecture
- 2. Consideration, FDOT Public Transportation Grant Award 458236-1-94-01 for Airport Security
- Electrical
- Site Prep, Grading & Hardscape
- General Contractor
- Building & Industrial Supply
- Engineering & Architecture
- 2. Each Work Order shall contain:
- General Contractor
- Site Prep, Grading & Hardscape
- Utilities (Sub)
- Legal Services
- Engineering & Architecture
- 2. Each Work Order shall contain:
- General Contractor
- Legal Services
- Admin Services (Other)
- 2. Hold Harmless. Each party shall defend and hold the other harmless from and against
- 2. Hold Harmless. Each party shall defend and hold the other harmless from and against
- 2. Presentation of Home Rule Hero Awards by Nancy Miller, President, Volusia League of Cities.
- 2. Presentation of Home Rule Hero Awards by Nancy Miller, President, Volusia League of Cities.
- 2. Presentation of Home Rule Hero Awards by Nancy Miller, President, Volusia League of Cities.
- 2. Purpose of Agreement. The purpose of this Agreement is to provide for the Department’s participation
- Electrical
- Site Prep, Grading & Hardscape
- General Contractor
- Engineering & Architecture
- Building & Industrial Supply
- 2. Purpose of Agreement. The purpose of this Agreement is to provide for the Department’s participation
- Lighting & Low-Voltage Systems
- Government Authority
- Engineering & Architecture
- 2. Purpose. The purpose of this Agreement is for the COUNTY to provide specified
- 2. Purpose. The purpose of this Agreement is for the COUNTY to provide specified
- 2. Second reading of Ordinance Amending Sections 28-9, 28-10 and adding a new Section 28-10.1
- Government Authority
- 2. Second reading of Ordinance Amending Sections 28-9, 28-10 and adding a new Section 28-10.1
- Legal Services
- Government Authority
- 2. Second reading of Ordinance Amending Sections 28-9, 28-10 and adding a new Section 28-10.1
- Signage & Printing
- Legal Services
- Engineering & Architecture
- 3. Consideration of Purchase Contract for Future East Side Fire Station Site.
- General Contractor
- Engineering & Architecture
- Building & Industrial Supply
- Site Prep, Grading & Hardscape
- Concrete & Masonry
- Electrical
- HVAC & Climate Control
- Plumbing
- Roofing
- Drywall & Insulation
- Painting & Flooring
- Landscaping & Lawn Service
- Real Estate Development
- Government Authority
- 3. Consideration of Purchase Contract for Future East Side Fire Station Site.
- General Contractor
- Site Prep, Grading & Hardscape
- Concrete & Masonry
- Electrical
- HVAC & Climate Control
- Plumbing
- Roofing
- Painting & Flooring
- Drywall & Insulation
- Windows, Doors & Glass
- Building & Industrial Supply
- Real Estate Development
- Engineering & Architecture
- Landscaping & Lawn Service
- 3. Consideration of Purchase Contract for Future East Side Fire Station Site.
- General Contractor
- Site Prep, Grading & Hardscape
- Concrete & Masonry
- Electrical
- Plumbing
- HVAC & Climate Control
- Painting & Flooring
- Roofing
- Drywall & Insulation
- Windows, Doors & Glass
- Building & Industrial Supply
- Real Estate Development
- Engineering & Architecture
- Landscaping & Lawn Service
- 3. Consideration, FDOT Public Transportation Grant Award 438416-2-94-02 for Airport East Hangar
- General Contractor
- Site Prep, Grading & Hardscape
- Concrete & Masonry
- Carpentry & Cabinetry
- Electrical
- Plumbing
- HVAC & Climate Control
- Roofing
- Building & Industrial Supply
- Real Estate Development
- Engineering & Architecture
- 3. Consideration, FDOT Public Transportation Grant Award 438416-2-94-02 for Airport East Hangar
- General Contractor
- Concrete & Masonry
- Carpentry & Cabinetry
- Electrical
- HVAC & Climate Control
- Plumbing
- Roofing
- Site Prep, Grading & Hardscape
- Building & Industrial Supply
- Real Estate Development
- Engineering & Architecture
- 3. Consideration, FDOT Public Transportation Grant Award 438416-2-94-02 for Airport East Hangar
- General Contractor
- Site Prep, Grading & Hardscape
- Concrete & Masonry
- Electrical
- HVAC & Climate Control
- Plumbing
- Roofing
- Building & Industrial Supply
- Real Estate Development
- Engineering & Architecture
- Government Authority
- 3. County Departments. COUNTY shall manage the delivery of the Contract Services by
- 3. County Departments. COUNTY shall manage the delivery of the Contract Services by
- 3. Introduction of four new Firefighters: Duke Hopper, Michael Sao-Pagan, Shaun Taylor and Tyler
- 3. Introduction of four new Firefighters: Duke Hopper, Michael Sao-Pagan, Shaun Taylor and Tyler
- 3. Introduction of four new Firefighters: Duke Hopper, Michael Sao-Pagan, Shaun Taylor and Tyler
- 3. Program Area. For identification purposes only, this Agreement is implemented as part of the Department
- 3. Program Area. For identification purposes only, this Agreement is implemented as part of the Department
- 3. Second Reading of Ordinance Amending Section 30-7(f) of the Code of Ordinances.
- Legal Services
- Office & Business Support Services
- 3. Second Reading of Ordinance Amending Section 30-7(f) of the Code of Ordinances.
- Legal Services
- Government Authority
- 3. Second Reading of Ordinance Amending Section 30-7(f) of the Code of Ordinances.
- 3. Workers’ Compensation. The CITY shall secure and maintain at its sole cost and
- 3. Workers’ Compensation. The CITY shall secure and maintain at its sole cost and
- 4. Authorized Users/Vehicles. CITY shall provide written updates to the initial list of
- 4. Authorized Users/Vehicles. CITY shall provide written updates to the initial list of
- 4. Badge pinning ceremony for end of probationary period for four Firefighters: Madison Alberts,
- 4. Badge pinning ceremony for end of probationary period for four Firefighters: Madison Alberts,
- 4. Badge pinning ceremony for end of probationary period for four Firefighters: Madison Alberts,
- 4. Consideration re Approval of Professional Engineering Services - AVCON, Inc. for Central Apron
- Electrical
- Lighting & Low-Voltage Systems
- Engineering & Architecture
- Building & Industrial Supply
- 4. Consideration re Approval of Professional Engineering Services - AVCON, Inc. for Central Apron
- Electrical
- Lighting & Low-Voltage Systems
- Engineering & Architecture
- Building & Industrial Supply
- 4. Consideration re Approval of Professional Engineering Services - AVCON, Inc. for Central Apron
- Electrical
- Lighting & Low-Voltage Systems
- Engineering & Architecture
- Building & Industrial Supply
- 4. Exhibits. The following Exhibits are attached and incorporated into this Agreement:
- General Contractor
- Site Prep, Grading & Hardscape
- Electrical
- HVAC & Climate Control
- Painting & Flooring
- Construction (Other)
- Building & Industrial Supply
- Trucking & Freight
- Engineering & Architecture
- Legal Services
- Waste Management
- Cleaning & Janitorial
- Signage & Printing
- Repair & Dry Cleaning
- Government Authority
- 4. Exhibits. The following Exhibits are attached and incorporated into this Agreement:
- General Contractor
- Painting & Flooring
- Lighting & Low-Voltage Systems
- Building & Industrial Supply
- Engineering & Architecture
- Legal Services
- Waste Management
- Government Authority
- 4. Not a Lien. The parties agree that this Agreement does not constitute a general
- Legal Services
- 4. Not a Lien. The parties agree that this Agreement does not constitute a general
- Legal Services
- Accounting & Tax
- Business Consulting
- Financial Planning & Advisory
- 5. Division of Management Responsibilities. The Contract Services specified in this
- Government Authority
- Legal Services
- Admin Services (Other)
- 5. Division of Management Responsibilities. The Contract Services specified in this
- 5. Entire Agreement. This Agreement reflects the full and complete understanding of the
- General Contractor
- Construction (Other)
- Building & Industrial Supply
- Trucking & Freight
- Legal Services
- Government Authority
- 5. Entire Agreement. This Agreement reflects the full and complete understanding of the
- 5. Fire promotion to Engineer for Dejah Woods.
- 5. Fire promotion to Engineer for Dejah Woods.
- 5. Fire promotion to Engineer for Dejah Woods.
- 5. Time. Unless specified otherwise, all references to “days” within this Agreement refer to calendar days.
- 5. Time. Unless specified otherwise, all references to “days” within this Agreement refer to calendar days.
- 6. Fire promotion to Lieutenant for Adam Bruce.
- 6. Fire promotion to Lieutenant for Adam Bruce.
- 6. Fire promotion to Lieutenant for Adam Bruce.
- 6. Level of Service (LOS). COUNTY agrees to provide the personnel and equipment at
- 6. Level of Service (LOS). COUNTY agrees to provide the personnel and equipment at
- 6. Term of Agreement . This Agreement shall commence upon full execution by both Parties (“Effective
- General Contractor
- Engineering & Architecture
- Building & Industrial Supply
- Real Estate Development
- 6. Term of Agreement . This Agreement shall commence upon full execution by both Parties (“Effective
- General Contractor
- Engineering & Architecture
- Building & Industrial Supply
- 7. Amendments, Extensions, and Assignment . This Agreement may be amended or extended upon
- 7. Amendments, Extensions, and Assignment . This Agreement may be amended or extended upon
- 7. Personnel Matters. COUNTY shall allocate manpower and equipment for the
- Government Authority
- 7. Personnel Matters. COUNTY shall allocate manpower and equipment for the
- Government Authority
- 7. Presentation of Certificates of Appreciation to students of George Marks Elementary School for
- 7. Presentation of Certificates of Appreciation to students of George Marks Elementary School for
- 7. Presentation of Certificates of Appreciation to students of George Marks Elementary School for
- 8. Presentation of Employee Years of Service Awards.
- 8. Presentation of Employee Years of Service Awards.
- 8. Presentation of Employee Years of Service Awards.
- 8. Term. This Agreement shall take effect on May 15, 2026, notwithstanding the date of
- 8. Term. This Agreement shall take effect on May 15, 2026, notwithstanding the date of
- 8. Termination or Suspension of Project. The Department may, by written notice to the Agency, suspend
- 8. Termination or Suspension of Project. The Department may, by written notice to the Agency, suspend
- 9. Project Cost:
- 9. Project Cost:
- 9. Termination. Either party may terminate this Agreement without cause or further liability
- 9. Termination. Either party may terminate this Agreement without cause or further liability
- A. Authorization for Services.
- A. Authorization for Services.
- A. CHARGES FOR SERVICES
- General Contractor
- Building & Industrial Supply
- Admin Services (Other)
- Professional Services (Other)
- Auto Repair & Service
- A. CHARGES FOR SERVICES
- A. REPORT VEHICLE MALFUNCTIONS PROMPTLY
- A. REPORT VEHICLE MALFUNCTIONS PROMPTLY
- B. BILLING
- B. BILLING
- B. PAYMENT
- B. PAYMENT
- C. OPERATOR TRAINING
- C. OPERATOR TRAINING
- Business Consulting
- C. SERVICE WARRANTY
- C. SERVICE WARRANTY
- D. COMPLIANCE WITH PREVENTATIVE MAINTENANCE (PM) SCHEDULING
- Electrical
- Site Prep, Grading & Hardscape
- General Contractor
- Building & Industrial Supply
- Engineering & Architecture
- D. COMPLIANCE WITH PREVENTATIVE MAINTENANCE (PM) SCHEDULING
- Electrical
- Site Prep, Grading & Hardscape
- General Contractor
- Engineering & Architecture
- Building & Industrial Supply
- Government Authority
- I. SCOPE OF SERVICES AVAILABLE
- Construction (Other)
- Admin Services (Other)
- Professional Services (Other)
- Government Authority
- Building & Industrial Supply
- Durable Goods Wholesale
- Trucking & Freight
- Auto Repair & Service
- Repair & Dry Cleaning
- Commercial & Business Insurance
- Equipment & Vehicle Rental
- Engineering & Architecture
- Business Consulting
- Waste Management
- Vocational & Trade School
- I. SCOPE OF SERVICES AVAILABLE
- General Contractor
- Construction (Other)
- Trucking & Freight
- Building & Industrial Supply
- Engineering & Architecture
- Business Consulting
- Office & Business Support Services
- Auto Repair & Service
- II. FLEET MANAGEMENT FACILITIES
- General Contractor
- Site Prep, Grading & Hardscape
- Concrete & Masonry
- Electrical
- HVAC & Climate Control
- Painting & Flooring
- Plumbing
- Roofing
- Drywall & Insulation
- Building & Industrial Supply
- Real Estate Development
- Engineering & Architecture
- Landscaping & Lawn Service
- Utilities (Sub)
- II. FLEET MANAGEMENT FACILITIES
- III. HOURS OF OPERATION AND KEY PHONE NUMBERS
- III. HOURS OF OPERATION AND KEY PHONE NUMBERS
- IV. LEVEL AND QUALITY OF SERVICE
- IV. LEVEL AND QUALITY OF SERVICE
- V. CHARGING FOR SERVICES AND BILLING
- V. CHARGING FOR SERVICES AND BILLING
- VI. RESPONSIBILITIES OF THE CITY
- VI. RESPONSIBILITIES OF THE CITY
- a. Approval of Third Party Contracts. The Department specifically reserves the right to review
- a. Approval of Third Party Contracts. The Department specifically reserves the right to review
- a. Eligible Cost. The Department shall reimburse the Agency for allowable costs incurred as
- a. Eligible Cost. The Department shall reimburse the Agency for allowable costs incurred as
- a. If this box is checked the following provision applies:
- a. If this box is checked the following provision applies:
- a. In addition to reviews of audits conducted in accordance with 2 CFR Part 200, Subpart F
- a. In addition to reviews of audits conducted in accordance with 2 CFR Part 200, Subpart F
- a. Necessary Permits Certification. The Agency shall certify to the Department that the
- a. Necessary Permits Certification. The Agency shall certify to the Department that the
- a. Notwithstanding any other provision of this Agreement, if the Department intends to terminate
- a. Notwithstanding any other provision of this Agreement, if the Department intends to terminate
- a. The Agency agrees to accept all future maintenance and other attendant costs occurring after
- a. The Agency agrees to accept all future maintenance and other attendant costs occurring after
- a. The Agency will not sell or otherwise transfer or dispose of any part of its title or other
- a. The Agency will not sell or otherwise transfer or dispose of any part of its title or other
- a. The estimated total cost of the Project is $100,000. This amount is based upon Exhibit "B",
- Government Authority
- Legal Services
- Business Consulting
- Admin Services (Other)
- a. The estimated total cost of the Project is $100,000. This amount is based upon Exhibit "B",
- Government Authority
- Business Consulting
- Legal Services
- Office & Business Support Services
- b. Deliverables. The Agency shall provide quantifiable, measurable, and verifiable units of
- Legal Services
- Engineering & Architecture
- Business Consulting
- Government Authority
- b. Deliverables. The Agency shall provide quantifiable, measurable, and verifiable units of
- b. If a sale, transfer, or disposal by the Agency of all or a portion of Department-funded real
- b. If a sale, transfer, or disposal by the Agency of all or a portion of Department-funded real
- b. Procurement of Commodities or Contractual Services. It is understood and agreed by the
- Legal Services
- Accounting & Tax
- Business Consulting
- Government Authority
- b. Procurement of Commodities or Contractual Services. It is understood and agreed by the
- General Contractor
- Building & Industrial Supply
- Legal Services
- Engineering & Architecture
- b. Right-of-Way Certification. If the Project involves construction, then the Agency shall provide
- b. Right-of-Way Certification. If the Project involves construction, then the Agency shall provide
- b. The Agency, a non -Federal entity as defined by 2 CFR Part 200, Subpart F – Audit
- b. The Agency, a non -Federal entity as defined by 2 CFR Part 200, Subpart F – Audit
- b. The Department agrees to participate in the Project cost up to the maximum amount of
- General Contractor
- Site Prep, Grading & Hardscape
- Concrete & Masonry
- Electrical
- HVAC & Climate Control
- Painting & Flooring
- Plumbing
- Roofing
- Building & Industrial Supply
- Real Estate Development
- Engineering & Architecture
- b. The Department agrees to participate in the Project cost up to the maximum amount of
- b. The Parties to this Agreement may terminate this Agreement when its continuation would not
- b. The Parties to this Agreement may terminate this Agreement when its continuation would not
- c. Consultants’ Competitive Negotiation Act. It is understood and agreed by the Parties to
- c. Consultants’ Competitive Negotiation Act. It is understood and agreed by the Parties to
- c. If the Agreement is terminated before performance is completed, the Agency shall be paid
- c. If the Agreement is terminated before performance is completed, the Agency shall be paid
- c. Invoicing. Invoices shall be submitted no more often than monthly by the Agency in detail
- c. Invoicing. Invoices shall be submitted no more often than monthly by the Agency in detail
- c. Notification Requirements When Performing Construction on Department’s Right -of
- c. Notification Requirements When Performing Construction on Department’s Right -of
- c. The terms of provisions “a” and “b” above shall survive the termination of this Agreement.
- c. The terms of provisions “a” and “b” above shall survive the termination of this Agreement.
- d. Disadvantaged Business Enterprise (DBE) Policy and Obligation. It is the policy of the
- Legal Services
- Accounting & Tax
- Business Consulting
- General Contractor
- Building & Industrial Supply
- d. Disadvantaged Business Enterprise (DBE) Policy and Obligation. It is the policy of the
- General Contractor
- Legal Services
- Engineering & Architecture
- d. If this box is checked, then the Agency is permitted to utilize its own forces and the following
- d. If this box is checked, then the Agency is permitted to utilize its own forces and the following
- d. In the event the Agency fails to perform or honor the requirements and provisions of this
- d. In the event the Agency fails to perform or honor the requirements and provisions of this
- d. Supporting Documentation. Supporting documentation must establish that the deliverables
- d. Supporting Documentation. Supporting documentation must establish that the deliverables
- e. If this box is checked, then the Agency is permitted to utilize Indirect Costs: Reimbursement
- e. If this box is checked, then the Agency is permitted to utilize Indirect Costs: Reimbursement
- e. The Department reserves the right to unilaterally cancel this Agreement for failure by the
- e. The Department reserves the right to unilaterally cancel this Agreement for failure by the
- e. Travel Expenses. The selected provision below is controlling regarding travel expenses:
- e. Travel Expenses. The selected provision below is controlling regarding travel expenses:
- f. Agency Compliance with Laws, Rules, and Regulations, Guidelines, and Standards. The
- f. Agency Compliance with Laws, Rules, and Regulations, Guidelines, and Standards. The
- f. Financial Consequences . Payment shall be made only after receipt and approval of
- f. Financial Consequences . Payment shall be made only after receipt and approval of
- g. Claims and Request s for Additional Work . The Agency shall have the sole responsibility
- g. Claims and Request s for Additional Work . The Agency shall have the sole responsibility
- g. Invoice Processing. An Agency receiving financial assistance from the Department should
- Legal Services
- Accounting & Tax
- Business Consulting
- Office & Business Support Services
- g. Invoice Processing. An Agency receiving financial assistance from the Department should
- Accounting & Tax
- Business Consulting
- Office & Business Support Services
- h. Records Retention. The Agency shall maintain an accounting system or separate accounts
- Legal Services
- Accounting & Tax
- General Contractor
- h. Records Retention. The Agency shall maintain an accounting system or separate accounts
- Accounting & Tax
- Office & Business Support Services
- i. Agency has selected to seek reimbursement from the Department for actual indirect
- i. Agency has selected to seek reimbursement from the Department for actual indirect
- i. Progress Reports . Upon request, the Agency agrees to provide progress reports to the
- Business Consulting
- Office & Business Support Services
- i. Progress Reports . Upon request, the Agency agrees to provide progress reports to the
- Legal Services
- Business Consulting
- Office & Business Support Services
- i. Require the construction work of the Project that is on the Department’s right-of-way
- i. Require the construction work of the Project that is on the Department’s right-of-way
- i. The Agency shall reimburse the Department a proportional amount of the proceeds
- i. The Agency shall reimburse the Department a proportional amount of the proceeds
- i. The terms shall remain in full force and effect throughout the useful life of facilities
- i. The terms shall remain in full force and effect throughout the useful life of facilities
- ii. Agency has selected to apply a de minimus rate of 15% to modified total direct costs.
- ii. Agency has selected to apply a de minimus rate of 15% to modified total direct costs.
- ii. Construct the Project utilizing existing Agency employees, if the Agency can
- ii. Construct the Project utilizing existing Agency employees, if the Agency can
- ii. The proportional amount shall be determined on the basis of the ratio of the
- ii. The proportional amount shall be determined on the basis of the ratio of the
- ii. There shall be no limit on the duration of the terms with respect to real property
- ii. There shall be no limit on the duration of the terms with respect to real property
- iii. Agency has selected to apply a state or federally approved indirect cost rate. A
- iii. Agency has selected to apply a state or federally approved indirect cost rate. A
- iii. Sale of property developed or acquired with Department funds shall be at market
- iii. Sale of property developed or acquired with Department funds shall be at market
- iv. If any portion of the proceeds from the sale to the Agency are non-cash
- iv. If any portion of the proceeds from the sale to the Agency are non-cash
- j. Submission of Other Documents. The Agency shall submit to the Department such data,
- j. Submission of Other Documents. The Agency shall submit to the Department such data,
- k. Offsets for Claims. If, after Project completion, any claim is made by the Department resulting
- k. Offsets for Claims. If, after Project completion, any claim is made by the Department resulting
- l. Final Invoice. The Agency must submit the final invoice on the Project to the Department
- l. Final Invoice. The Agency must submit the final invoice on the Project to the Department
- m. Department’s Performance and Payment Contingent Upon Annual Appropriation by the
- Legal Services
- Engineering & Architecture
- General Contractor
- m. Department’s Performance and Payment Contingent Upon Annual Appropriation by the
- n. Limits on Contracts Exceeding $25,000 and Term more than 1 Year . In the event this
- Legal Services
- Accounting & Tax
- Office & Business Support Services
- n. Limits on Contracts Exceeding $25,000 and Term more than 1 Year . In the event this
- Legal Services
- Accounting & Tax
- Government Authority
- o. Agency Obligation to Refund Department . Any Project funds made available by the
- Government Authority
- Legal Services
- Accounting & Tax
- General Contractor
- Utilities (Sub)
- o. Agency Obligation to Refund Department . Any Project funds made available by the
- Legal Services
- Accounting & Tax
- Business Consulting
- p. Non-Eligible Costs. In determining the amount of the payment, the Department will exclude
- p. Non-Eligible Costs. In determining the amount of the payment, the Department will exclude
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