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DOCUMENTUM
Miami-Dade County Commissioners adopted a resolution authorizing an additional three-year term and two one-year options to renew for Contract No. BW733-2/25, which provides Documentum software license, support, and maintenance services. The total modified expenditure authority for this contract is $13,405,520.00. The contract is for the Communications, Information and Technology Department (CITD) on behalf of County departments and Constitutional Offices. The services support both the Documentum Enterprise Content Management (ECM) system and the TeamSite web content management platform. The ECM manages County data, serves as an official document repository integrated into systems like INFORMS, and ensures compliance with public records requests and audits. TeamSite manages content for over 30 County websites, including miamidade.gov, and supports legal advertisements and public notices for all 34 municipalities. The extension is considered the most cost-effective approach to avoid disruption while requirements for a new system are developed. During a committee meeting, concerns were raised by Vice Chairwoman Milian Orbis regarding the affiliation of constitutional offices with the County's services, their contribution to costs, and data separation. Mr. Jose Lopez of CITD responded that the department supports several constitutional offices, is analyzing ramifications of potential service discontinuation, maintains open dialogue, and ensures data is not mixed and is maintained securely. The Tax Collector's Office expressed it was not funding resources to grow the service, but no discussions of shutting it down were mentioned.
- Board:
- Board of County Commissioners
- Date:
- 2026-06-02
- Type:
- Resolution
- Decision:
- Adopted
- Applicant:
- Communications, Information and Technology Department (CITD) on behalf of County departments and Constitutional Offices
DOCUMENTUM
Miami-Dade County Commissioners adopted a resolution authorizing an additional three-year term with two one-year options to renew for Documentum software license, support, and maintenance services. The expenditure authority is increased by $7,346,096, bringing the total modified amount to $13,405,520. This contract, BW733-2/25, is for the Communications, Information and Technology Department (CITD) on behalf of County departments and Constitutional offices. The software supports both the Documentum Enterprise Content Management (ECM) system and the TeamSite web content management platform. The ECM manages millions of County documents and is integrated with the INFORMS system. TeamSite manages content for over 30 County websites, including miamidade.gov, and has been expanded to support legal notices for all 34 municipalities. The extension is considered the most cost-effective approach to avoid disruption while requirements for a future new system are developed. During committee review, concerns were raised by Vice Chairwoman Milian Orbis regarding constitutional offices' usage, cost contribution, and data separation. Mr. Jose Lopez from CITD responded that the department supports several constitutional offices, is analyzing ramifications of potential discontinuation, maintains open dialogue, and ensures data is not mixed and is maintained securely. The Tax Collector's Office expressed it was not funding resources for further growth of the service, but no discussions of shutting it down have occurred.
- Board:
- Board of County Commissioners
- Date:
- 2026-06-02
- Type:
- Resolution
- Decision:
- Adopted
- Applicant:
- Communications, Information and Technology Department (CITD) on behalf of County departments and Constitutional offices
DOCUMENTUM
Miami-Dade County Board of County Commissioners adopted a resolution authorizing an additional three-year term with two one-year options to renew for Documentum Software License, Support, and Maintenance Services. The expenditure authority is increased by $7,346,096.00, bringing the total modified amount to $13,405,520.00 for Contract No. BW733-2/25. This contract is for the Communications, Information and Technology Department (CITD) on behalf of County departments and Constitutional offices. The software sustains two systems: TeamSite for web content management and Documentum for enterprise content management, supporting web publishing, document management, and operational effectiveness. The contract with OpenText, Inc. was originally awarded in 2021 for a five-year term. The extension is considered the most cost-effective approach to ensure uninterrupted access to services while plans for a future procurement of a new ECM system are developed. The County Mayor is authorized to execute supplemental agreements and exercise contract provisions. Public comment during the Intergovernmental and Economic Impact Committee meeting raised questions about the affiliation and cost-sharing of Constitutional offices using the service, data protection, and the County's approach to supporting offices that may choose to discontinue the service. The department confirmed data is not mixed and is maintained securely. The Tax Collector's Office expressed it was not funding resources for continued growth of the service, but no discussions of shutting it down were mentioned.
- Board:
- Board of County Commissioners
- Date:
- 2026-06-02
- Type:
- Resolution
- Decision:
- Adopted
- Applicant:
- Communications, Information and Technology Department (CITD) on behalf of County departments and Constitutional offices
DOCUMENTUM
Miami-Dade County Board of County Commissioners adopted a resolution authorizing an additional three-year term with two one-year options to renew for Contract No. BW733-2/25, for Documentum Software License, Support, and Maintenance Services. The expenditure authority is increased by $7,346,096.00, bringing the total modified amount to $13,405,520.00. This contract is for the Communications, Information and Technology Department (CITD) on behalf of County departments and Constitutional offices. The software sustains two systems: TeamSite for web content management and Documentum for enterprise content management, supporting web publishing, document management, and operational effectiveness. The contract was originally awarded to OpenText, Inc. in 2021 for a five-year term, with a prior procurement in 2011. The extension is considered the most cost-effective approach to ensure uninterrupted access to services while future system specifications are developed. The County Mayor is authorized to execute supplemental agreements and exercise contract provisions. Public comment during the Intergovernmental and Economic Impact Committee meeting raised questions regarding the use of Documentum by constitutional offices, their contribution to costs, data separation, and the County's strategy for unwinding services if offices choose to discontinue. The department confirmed data is not mixed and is maintained securely. The Tax Collector's Office expressed it was not funding resources for further growth of the service, but no discussions of shutting it down were mentioned.
- Board:
- Board of County Commissioners
- Date:
- 2026-06-02
- Type:
- Resolution
- Decision:
- Adopted
- Applicant:
- Communications, Information and Technology Department (CITD) on behalf of County departments and Constitutional offices
DOCUMENTUM
Miami-Dade County Board of County Commissioners adopted Resolution R-487-26, authorizing an additional three-year term with two one-year options to renew for Contract No. BW733-2/25, for Documentum software license, support, and maintenance services. The total modified expenditure authority is $13,405,520.00. This contract, held with OpenText, Inc., supports the Communications, Information and Technology Department (CITD) on behalf of County departments and Constitutional offices, providing enterprise web content management (TeamSite) and enterprise content management (Documentum) services. These systems manage millions of documents, support web publishing for over 30 County websites including miamidade.gov, and are critical for INFORMS system operations. The extension is considered the most cost-effective approach to ensure uninterrupted service while future procurement requirements are developed. During committee review, concerns were raised regarding the affiliation and cost-sharing of Constitutional offices using the service, data protection, and the County's strategy for unwinding services if offices choose to separate. The department confirmed data is not mixed, security is maintained, and dialogue with offices is ongoing. The Tax Collector's Office expressed it was not funding resources for service growth, but no shutdown discussions have occurred.
- Board:
- Board of County Commissioners
- Date:
- 2026-06-02
- Type:
- Resolution
- Decision:
- Adopted
- Applicant:
- OpenText, Inc. (Vendor)
DOCUMENTUM
Miami-Dade County Board of County Commissioners adopted a resolution authorizing an additional three-year term and two one-year options to renew for Contract No. BW733-2/25, for Documentum Software License, Support, and Maintenance Services. The expenditure authority is increased by $7,346,096.00, bringing the total modified amount to $13,405,520.00. This contract is for the Communications, Information and Technology Department (CITD) on behalf of County departments and Constitutional Offices. The software supports enterprise web content management (TeamSite) and enterprise content management (Documentum), managing millions of documents, supporting web publishing for over 30 County websites including miamidade.gov, and enabling compliance, security, and automated workflows. The contract was originally awarded to OpenText, Inc. on July 20, 2021. The extension is considered the most cost-effective approach to ensure uninterrupted access to these critical systems while future procurement requirements are developed. The County Mayor is authorized to execute supplemental agreements and exercise contract provisions.
- Board:
- Board of County Commissioners
- Date:
- 2026-06-02
- Type:
- Resolution
- Decision:
- Adopted
- Applicant:
- OpenText, Inc.
DOCUMENTUM
Miami-Dade County Commissioners adopted a resolution authorizing an additional three-year term with two one-year options to renew for Documentum software license, support, and maintenance services. The expenditure authority is increased by $7,346,096, bringing the total modified amount to $13,405,520. This contract, BW733-2/25, is for the Communications, Information and Technology Department (CITD) on behalf of County departments and Constitutional offices. The software supports both the Documentum Enterprise Content Management (ECM) system and the TeamSite web content management platform. The ECM manages millions of County documents and is integrated with the INFORMS system. TeamSite manages content for over 30 County websites, including miamidade.gov, and has been expanded to support legal notices for all 34 municipalities. The extension is considered the most cost-effective approach to avoid disruption while requirements for a new system are developed. During committee review, concerns were raised by Vice Chairwoman Milian Orbis regarding constitutional offices' use of the service, their contribution to costs, and data separation. Mr. Jose Lopez from CITD responded that the department supports several constitutional offices, is analyzing ramifications of potential discontinuation, maintains open dialogue, and ensures data is not mixed and is maintained securely. The Tax Collector's Office expressed it was not funding resources for service growth, but no discussions of shutting down occurred.
- Board:
- Board of County Commissioners
- Date:
- 2026-06-02
- Type:
- Resolution
- Decision:
- Adopted
- Applicant:
- Miami-Dade County Communications, Information and Technology Department (CITD)
DOCUMENTUM
Miami-Dade County Board of County Commissioners adopted a resolution authorizing an additional three-year term and two one-year options to renew for Contract No. BW733-2/25, for Documentum Software License, Support, and Maintenance Services. The expenditure authority is increased by $7,346,096.00, bringing the total modified amount to $13,405,520.00. This contract is for the Communications, Information and Technology Department (CITD) on behalf of County departments and Constitutional Offices. The software supports enterprise web content management (TeamSite) and enterprise content management (Documentum), managing millions of documents and supporting over 30 County websites, including miamidade.gov. The extension is considered the most cost-effective approach to ensure uninterrupted access to these critical systems. The contract was originally awarded to OpenText, Inc. in 2021.
- Board:
- Board of County Commissioners
- Date:
- 2026-06-02
- Type:
- Resolution
- Decision:
- Adopted
- Applicant:
- Communications, Information and Technology Department (CITD) on behalf of County departments and Constitutional Offices
DOCUMENTUM
Miami-Dade County Board of County Commissioners adopted Resolution R-487-26 on June 2, 2026, authorizing an additional three-year term and two one-year options to renew for Contract No. BW733-2/25 with OpenText, Inc. for Documentum Software License, Support, and Maintenance Services. The expenditure authority is increased by $7,346,096.00, bringing the total modified amount to $13,405,520.00. This contract is for the Communications, Information and Technology Department (CITD) on behalf of County departments and Constitutional offices. The software supports enterprise web content management (TeamSite) and enterprise content management (Documentum), managing millions of documents and supporting over 30 County websites, including miamidade.gov. The extension is considered the most cost-effective approach to ensure uninterrupted access to these critical systems while future procurement requirements are developed. The contract was originally awarded to OpenText through Resolution No. R-768-21 on July 20, 2021, for a five-year term, and the Documentum software was initially procured through Resolution No. R-967-11 on November 15, 2011. The current contract expires September 30, 2026, and with the approved extension, will expire September 30, 2031.
- Board:
- Board of County Commissioners
- Date:
- 2026-06-02
- Type:
- Resolution
- Decision:
- Adopted
- Applicant:
- OpenText, Inc.
DOCUMENTUM
Miami-Dade County Commissioners adopted a resolution authorizing an additional three-year term and two one-year options to renew for Documentum software license, support, and maintenance services. The expenditure authority is increased by $7,346,096, bringing the total modified amount to $13,405,520. This contract, BW733-2/25, is for the Communications, Information and Technology Department (CITD) on behalf of County departments and Constitutional offices. The software supports both the Documentum Enterprise Content Management (ECM) system and the TeamSite web content management platform. The ECM manages millions of County documents, serving as an official repository integrated with systems like INFORMS, and aids in responding to public records requests and audits. TeamSite manages content for over 30 County websites, including miamidade.gov, and supports legal advertisements and public notices for all 34 municipalities. The extension is considered the most cost-effective approach to avoid disruption while requirements for a future new system are developed. During committee review, concerns were raised about constitutional offices' use of the service, their contribution to costs, and data separation. CITD confirmed ongoing support, analysis of potential service discontinuation, and that data is not mixed and is maintained securely. The Tax Collector's Office expressed it was not funding resources for further growth of the service, but no discussions of shutting it down had occurred.
- Board:
- Board of County Commissioners
- Date:
- 2026-06-02
- Type:
- Resolution
- Decision:
- Adopted
- Applicant:
- Communications, Information and Technology Department (CITD) on behalf of County departments and Constitutional offices
DOCUMENTUM
Miami-Dade County Commissioners adopted a resolution authorizing an additional three-year term and two one-year options to renew for Contract No. BW733-2/25, for Documentum Software License, Support, and Maintenance Services. The expenditure authority is increased by $7,346,096.00, bringing the total modified amount to $13,405,520.00. This contract, held with OpenText, Inc., supports the Communications, Information and Technology Department (CITD) on behalf of County departments and Constitutional offices, covering both the Documentum Enterprise Content Management (ECM) system and the TeamSite web content management platform. The extension is intended to allow for uninterrupted service and to facilitate the development of requirements for a future ECM system. During committee review, concerns were raised by Vice Chairwoman Milian Orbis regarding the affiliation and cost-sharing of Constitutional offices using the service, data protection, and the County's process for unwinding services if an office chooses to separate. Mr. Jose Lopez of CITD responded that the department supports several Constitutional offices, is analyzing technology ramifications for potential disengagement, maintains open dialogue, and confirmed that data is not mixed and is maintained securely. The Tax Collector's Office was mentioned as not funding resources for further growth of the service, but no discussions of shutting it down have occurred. The contract supports critical functions including web publishing for over 30 County websites, management of millions of documents, and compliance with Florida statutes.
- Board:
- Board of County Commissioners
- Date:
- 2026-06-02
- Type:
- Resolution
- Decision:
- Adopted
- Applicant:
- OpenText, Inc.
DOCUMENTUM
Miami-Dade County Board of County Commissioners adopted Resolution R-487-26, authorizing an additional three-year term and two one-year options to renew for Contract No. BW733-2/25 with OpenText, Inc. for Documentum software license, support, and maintenance services. The total modified expenditure authority is $13,405,520.00. This contract supports the Communications, Information and Technology Department (CITD) on behalf of County departments and Constitutional offices, providing enterprise web content management (TeamSite) and enterprise content management (Documentum) systems. These systems manage millions of documents, support web publishing for over 30 County websites including miamidade.gov, and are integrated with systems like INFORMS. The extension is considered the most cost-effective approach to ensure uninterrupted service while requirements for a future new system are developed. During the Intergovernmental and Economic Impact Committee meeting, concerns were raised by Vice Chairwoman Milian Orbis regarding the affiliation of constitutional offices with County services, their cost contributions, and data separation. Mr. Jose Lopez from CITD responded that the department supports several constitutional offices, is analyzing ramifications of potential service discontinuation, maintains open dialogue, and ensures data is not mixed and is maintained securely. The Tax Collector's Office expressed it was not funding resources to grow the service, but no discussions of shutting it down had occurred.
- Board:
- Board of County Commissioners
- Date:
- 2026-06-02
- Type:
- Resolution
- Decision:
- Adopted
- Applicant:
- OpenText, Inc.
DOCUMENTUM
Miami-Dade County Board of County Commissioners adopted a resolution authorizing an additional three-year term and two one-year options to renew for Contract No. BW733-2/25 for Documentum Software License, Support, and Maintenance Services. The expenditure authority is increased by $7,346,096.00, bringing the total modified amount to $13,405,520.00. This contract is for the Communications, Information and Technology Department (CITD) on behalf of County departments and Constitutional Offices. The software supports enterprise web content management (TeamSite) and enterprise content management (Documentum), managing millions of documents, supporting web publishing for over 30 County websites including miamidade.gov, and enabling public records requests and audits. The contract was originally awarded to OpenText, Inc. on July 20, 2021. The extension is considered cost-effective to allow for uninterrupted access and to develop specifications for a future procurement of a new ECM system. The User Access Program applies; Small Business Enterprise measures, Local Preference, and Living Wage do not apply.
- Board:
- Board of County Commissioners
- Date:
- 2026-06-02
- Type:
- Resolution
- Decision:
- Adopted
- Applicant:
- OpenText, Inc.
DOCUMENTUM
Miami-Dade County Board of County Commissioners adopted Resolution R-487-26, authorizing an additional three-year term with two one-year options to renew for Contract No. BW733-2/25, for Documentum software license, support, and maintenance services. The total modified expenditure authority is $13,405,520.00. This contract is for the Communications, Information and Technology Department (CITD) on behalf of County departments and Constitutional Offices. The contract sustains two systems: TeamSite for web content management and Documentum for enterprise content management, supporting web publishing, millions of documents, and operational effectiveness. The contract was originally awarded to OpenText, Inc. on July 20, 2021. During a committee meeting, concerns were raised by Vice Chairwoman Milian Orbis regarding the affiliation of constitutional offices with the County's services, their cost contributions, and data separation. Mr. Jose Lopez of CITD responded that the department supports several constitutional offices, is analyzing service discontinuation ramifications, and maintains open dialogue. He confirmed data is not mixed and is maintained securely. The Tax Collector's Office expressed it was not funding resources for service growth, but no discussions of shutting down occurred. The extension is considered the most cost-effective approach to avoid service interruption while specifications for a new system are developed.
- Board:
- Board of County Commissioners
- Date:
- 2026-06-02
- Type:
- Resolution
- Decision:
- Adopted
- Applicant:
- Miami-Dade County Communications, Information and Technology Department (CITD)
DOCUMENTUM
Miami-Dade County Board of County Commissioners adopted a resolution authorizing an additional three-year term with two one-year options to renew for Documentum Software License, Support, and Maintenance Services. The expenditure authority is increased by $7,346,096.00, bringing the total modified amount to $13,405,520.00 for Contract No. BW733-2/25. This contract is for the Communications, Information and Technology Department (CITD) on behalf of County departments and Constitutional Offices. The software sustains two systems: TeamSite for web content management and Documentum for Enterprise Content Management (ECM), which manages millions of documents and supports web publishing for over 30 County websites, including miamidade.gov. The contract extension is considered the most cost-effective approach to ensure uninterrupted access to licenses, support, and maintenance. The County Mayor is authorized to execute a supplemental agreement and exercise all contract provisions. The contract was originally awarded to OpenText, Inc. in 2021 for a five-year term, with the ECM procured in 2011.
- Board:
- Board of County Commissioners
- Date:
- 2026-06-02
- Type:
- Resolution
- Decision:
- Adopted
- Applicant:
- Communications, Information and Technology Department (CITD) on behalf of County departments and Constitutional Offices
DOCUMENTUM
Miami-Dade County Commissioners adopted a resolution authorizing an additional three-year term and two one-year options to renew for Contract No. BW733-2/25, for Documentum software license, support, and maintenance services. The expenditure authority is increased by $7,346,096, bringing the total modified amount to $13,405,520. This contract, held with OpenText, Inc., supports the Communications, Information and Technology Department (CITD) on behalf of County departments and Constitutional offices. The software manages enterprise web content (TeamSite) and enterprise content (Documentum), including millions of mission-critical documents and supporting over 30 County websites. The extension is considered the most cost-effective approach to ensure uninterrupted service while future system requirements are developed. During committee review, concerns were raised regarding the affiliation and cost-sharing of Constitutional offices using the service, data protection, and the County's strategy for unwinding services if offices choose to separate. The department confirmed data is not mixed and is maintained securely, and that open dialogue exists with offices regarding service continuation. The Tax Collector's Office was mentioned as not funding resources for further growth of the service, but no discussions of shutting it down have occurred.
- Board:
- Board of County Commissioners
- Date:
- 2026-06-02
- Type:
- Resolution
- Decision:
- Adopted
- Applicant:
- Communications, Information and Technology Department (CITD) on behalf of County departments and Constitutional offices
DOCUMENTUM
Miami-Dade County Commissioners adopted a resolution authorizing an additional three-year term with two one-year options to renew for Documentum software license, support, and maintenance services. The expenditure authority is increased by $7,346,096, bringing the total modified amount to $13,405,520. This contract, BW733-2/25, is for the Communications, Information and Technology Department (CITD) on behalf of County departments and Constitutional offices. The software supports both the Documentum Enterprise Content Management (ECM) system and the TeamSite web content management platform. The ECM manages millions of County documents, serves as an official repository integrated with systems like INFORMS, and ensures compliance and transparency. TeamSite manages content for over 30 County websites, including miamidade.gov, and supports legal advertisements and public notices for all 34 municipalities. The extension is considered the most cost-effective approach to avoid disruption while requirements for a new system are developed. During committee review, concerns were raised about constitutional offices' affiliation, cost contributions, and data separation. CITD confirmed ongoing dialogue with offices, support for transitions, and secure, separated data management. The Tax Collector's Office expressed it was not funding further growth of the service, but no shutdown discussions occurred.
- Board:
- Board of County Commissioners
- Date:
- 2026-06-02
- Type:
- Resolution
- Decision:
- Adopted
- Applicant:
- Communications, Information and Technology Department (CITD)
DOCUMENTUM
Miami-Dade County Board of County Commissioners adopted a resolution authorizing an additional three-year term with two one-year options to renew for Documentum Software License, Support, and Maintenance Services. The expenditure authority is increased by $7,346,096, bringing the total modified amount to $13,405,520 for Contract No. BW733-2/25. This contract is for the Communications, Information and Technology Department (CITD) on behalf of County departments and Constitutional Offices. The software supports enterprise web content management (TeamSite) and enterprise content management (Documentum), managing millions of mission-critical documents, supporting web publishing, and ensuring compliance and operational effectiveness. The extension is considered the most cost-effective approach to allow for uninterrupted access to services while requirements for a future procurement of a new system are developed. The contract is with OpenText, Inc.
- Board:
- Board of County Commissioners
- Date:
- 2026-06-02
- Type:
- Resolution
- Decision:
- Adopted
- Applicant:
- OpenText, Inc.
DOCUMENTUM
Miami-Dade County Commissioners adopted a resolution authorizing an additional three-year term and two one-year options to renew for Contract No. BW733-2/25, for Documentum software license, support, and maintenance services. The expenditure authority is increased by $7,346,096, bringing the total modified amount to $13,405,520. This contract, managed by the Communications, Information and Technology Department (CITD), supports both County departments and Constitutional offices. The software includes Documentum for Enterprise Content Management and TeamSite for web content management, used for managing millions of documents, supporting over 30 County websites, and facilitating public information dissemination. The extension is considered the most cost-effective approach to ensure uninterrupted service while future system requirements are developed. During committee review, concerns were raised by Vice Chairwoman Milian Orbis regarding the affiliation and cost-sharing of Constitutional offices using the service, data protection, and the County's process for unwinding services if an office chooses to separate. Mr. Jose Lopez from CITD responded that the department supports several Constitutional offices, is analyzing technology ramifications for potential disengagement, maintains open dialogue, and ensures data is not mixed and is maintained securely. The Tax Collector's Office was mentioned as not funding resources for further growth of the service, but no discussions of shutting it down were noted.
- Board:
- Board of County Commissioners
- Date:
- 2026-06-02
- Type:
- Resolution
- Decision:
- Adopted
- Applicant:
- Communications, Information and Technology Department (CITD) on behalf of County departments and Constitutional offices
DOCUMENTUM
Miami-Dade County Board of County Commissioners adopted a resolution authorizing an additional three-year term and two one-year options to renew for Contract No. BW733-2/25, for Documentum Software License, Support, and Maintenance Services. The expenditure authority is increased by $7,346,096.00, bringing the total modified amount to $13,405,520.00. This contract is for the Communications, Information and Technology Department (CITD) on behalf of County departments and Constitutional Offices. The software supports enterprise web content management (TeamSite) and enterprise content management (Documentum), managing millions of mission-critical documents, supporting web publishing, and ensuring compliance and operational effectiveness. The contract was originally awarded to OpenText, Inc. on July 20, 2021. The extension is considered the most cost-effective approach to ensure uninterrupted access to these critical systems while future procurement requirements are developed. The County Mayor is authorized to execute the supplemental agreement and exercise all contract provisions.
- Board:
- Board of County Commissioners
- Date:
- 2026-06-02
- Type:
- Resolution
- Decision:
- Adopted
- Applicant:
- OpenText, Inc. (vendor)
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