City Council Regular Meeting of May 19, 2026 minutes 2026-05-19

Agenda items

• 1) Adopt Resolution No. 2026- 10 authorizing the Mayor to execute
• 1) Adopt Resolution No. 2026-10 authorizing the Mayor to execute grant agreements and
  • Utilities (Sub)
  • General Contractor
  • Site Prep, Grading & Hardscape
  • Engineering & Architecture
• 1) Receiving on behalf of WMPD emergency and non
• 1. A Request for Proposals (“RFP”) is a written solicitation utilized when conditions are not
• 1. Florida Division of Emergency Management Grant Agreement
• 1. Invitation for Bids (IFB)
• 1. Invitation for Bids (“IFB”) procedures may be utilized when the City is capable of defining a
• 1. Monitoring contractor performance, schedules, deliverables, milestones, and compliance
• 1. Recitals The Parties acknowledge and agree that the recitals set forth
• 1. The item or service is available only from a single source;
• 10. MANAGEMENT REPORTS
• 10. Venue The Parties agree that any action or suit brought to interpret or
• 11. Entire Agreement This Agreement, and all exhibits attached hereto,
• 12. Governing Law This Agreement shall be governed and interpreted
• 13. Construction of Agreement This Agreement has been drafted and
  • Legal Services
• 14. Savings Clause The invalidity or unenforceability of any particular
• 15. No Waiver The failure of any of the P arties at any time to require
• 16. Term of this Agreement This Agreement shall be effective the 1st day
• 17. Termination of this Agreement
• 2) Adopt Resolution No. 2026-11 updating the City of West Melbourne Federal Grant
  • General Contractor
  • Site Prep, Grading & Hardscape
  • Concrete & Masonry
  • Plumbing
  • Utilities (Sub)
• 2) Dispatching radio traffic;
• 2. A public exigency or emergency exists such that the urgency of the requirement will not
• 2. Authority for this Agreement This is an Interlocal Agreement
  • Legal Services
• 2. FloridaCommerce Intent to Award Letter
• 2. Request for Proposals (RFP)
  • Legal Services
  • Engineering & Architecture
  • General Contractor
  • Building & Industrial Supply
  • Office & Business Support Services
• 2. Requests for Proposals shall include, as applicable:
• 2. Review and approval of invoices and payment requests to verify charges are accurate,
• 2. The Invitation for Bids shall be a written solicitation for sealed competitive bids and shall
• 3) Judicial Process dispatching wrecker service at the request
• 3. BUDGET WORKSHOP –INITIAL PROJ ECTION OF FISCAL YEAR 2026
  • Utilities (Sub)
  • General Contractor
  • Site Prep, Grading & Hardscape
  • Plumbing
  • Electrical
  • HVAC & Climate Control
  • Building & Industrial Supply
  • Engineering & Architecture
  • Landscaping & Lawn Service
  • Government Authority
• 3. Invitations for Bids shall be publicly advertised in accordance with applicable federal, state,
• 3. Obligations of Sheriff
• 3. PRESENTATIONS/PROCLAMATIONS/INTRODUCTIONS
• 3. Qualifications-Based Selection (RFQ)
• 3. Requests for Proposals shall clearly identify all evaluation criteria and their relative
• 3. Resolution 2026-10
• 3. The applicable federal or state awarding agency or pass-through entity expressly authorizes
• 3. Verification and documentation that goods, materials, equipment, construction activities,
• 4) Providing the reproduction via link or USB or other similar
• 4. After solicitation of a number of sources, competition is determined inadequate; or
• 4. Competitive negotiations and discussions may be conducted where permitted by applicable
• 4. Cost and Price Analysis
• 4. Covenants of West Melbourne West Melbourne represents,
• 4. Documentation and maintenance of inspection reports, testing results, correspondence,
• 4. Resolution 2026-11
• 4. Sealed bids shall be received at the location designated in the solicitation or through the secure
• 5. Contract Types
• 5. Cost or price analysis shall be performed and documented in accordance with applicable
• 5. Identification, documentation, and resolution of performance deficiencies, disputes,
  • Legal Services
  • Engineering & Architecture
  • General Contractor
  • Admin Services (Other)
• 5. Information Technology Support Sheriff shall provide information
• 5. Invitations for Bids may be amended through written addenda issued prior to the solicitation
• 5. PUBLIC HEARINGS
• 5. The procurement is made utilizing a competitively procured state contract, cooperative
• 5. West Melbourne Federal Grant Procurement Policy
  • General Contractor
  • Site Prep, Grading & Hardscape
  • Concrete & Masonry
  • Plumbing
  • Electrical
  • Utilities (Sub)
  • Building & Industrial Supply
  • Engineering & Architecture
• 6. Bid openings shall be conducted in accordance with applicable City procedures and applicable
• 6. Financial Consideration West Melbourne agrees to fund Sheriff for
• 6. PUBLIC
• 6. Verification that contractors comply with all applicable federal, state, and local
• 7. Award shall be made to the lowest responsive and responsible bidder whose bid conforms to
  • General Contractor
  • Building & Industrial Supply
  • Engineering & Architecture
  • Landscaping & Lawn Service
  • Site Prep, Grading & Hardscape
  • Concrete & Masonry
  • Electrical
  • Plumbing
  • HVAC & Climate Control
  • Roofing
  • Painting & Flooring
  • Drywall & Insulation
  • Windows, Doors & Glass
• 7. CONSENT AGENDA
• 7. Independent Relationship West Melbourne and its employees,
• 7. Monitoring contract expenditures and progress to ensure costs remain within authorized
• 8. ACTION AGENDA (NON-CONSENT)
  • Site Prep, Grading & Hardscape
  • Concrete & Masonry
  • General Contractor
• 8. Indemnification
• 8. The City reserves the right to reject any or all bids and cancel solicitations where determined
• 9. Assignability This Agreement may not be assigned by either party
• 9. CITY COUNCIL REPORTS
• 9. CITY COUNCIL REPORTS *
• A. Approve the City Council Meeting Minutes of May 5, 2026.
• A. EFFICIENCY REVIEW
• A. Hazard Mitigation Grant Award
• A. INVITATIONS FOR BIDS
• A. MICRO PURCHASES
• A. Second Quarter FY2026 Budget Status Report
• B. Agreement with Brevard County for Law Enforcement Dispatch
  • Government Authority
  • Legal Services
  • Office & Business Support Services
• B. PERFORMANCE REVIEW
• B. REQUEST FOR PROPOSALS (RFP)
• B. SMALL PURCHASE PROCEDURES
  • Building & Industrial Supply
  • General Contractor
  • Legal Services
  • Government Authority
• C. ADVERTISING
  • General Contractor
  • Building & Industrial Supply
  • Engineering & Architecture
  • Legal Services
  • Office & Business Support Services
• C. FORMAL PROCUREMENT
• C. RECORDS
• D. EVALUATION AND AWARD
• D. WRITTEN AGREEMENTS
  • Legal Services
  • Office & Business Support Services
• E. AUTHORIZATIONS
  • Government Authority
• E. MULTIPLE SERVICE AWARDS
• I. GENERAL POLICY
  • General Contractor
  • Engineering & Architecture
  • Legal Services
  • Building & Industrial Supply
  • Government Authority
• II. PROCUREMENT STANDARDS
  • Legal Services
  • Engineering & Architecture
  • General Contractor
  • Building & Industrial Supply
  • Site Prep, Grading & Hardscape
  • Concrete & Masonry
  • Electrical
  • Plumbing
  • HVAC & Climate Control
  • Roofing
  • Painting & Flooring
  • Drywall & Insulation
  • Waste Management
• IV. PROCUREMENT CLASSIFICATIONS
• IX. CODE OF CONDUCT
  • Legal Services
  • Business Consulting
  • Government Authority
• J. Alex Kelly SECRETARY
  • General Contractor
  • Site Prep, Grading & Hardscape
  • Concrete & Masonry
  • Plumbing
  • Electrical
  • Utilities (Sub)
  • Building & Industrial Supply
  • Engineering & Architecture
  • Legal Services
  • Real Estate Development
  • Title & Settlement Services
  • Government Authority
• V. SOLICITATION AND AWARD
• VI. EXCEPTIONS
• VII. AFFIRMATIVE ACTION, EQUAL OPPORTUNITY, AND
  • Legal Services
  • Accounting & Tax
  • Business Consulting
  • Office & Business Support Services
  • Government Authority
• VIII. CONTRACTS
  • Legal Services
  • Engineering & Architecture
• X. PROTESTS, COMPLAINTS, AND PROCUREMENT DISPUTES
  • Legal Services
  • Office & Business Support Services
  • Finance (Other)
• a. Abide by all applicable local, state, and federal laws, rules and
• a. Each party shall promptly notify the other of any technical issues
• a. In consideration for the mutual promises set forth in this
• b. Abide by all the terms and conditions of the FDLE Criminal
• b. For systemwide technical or network issues affecting multiple
• b. In consideration for the mutual promises set forth in this
  • Legal Services
• b. The annualized consideration flat -fee amount payable by West
• c. Abide by all the terms and conditions of the lnteragency
• c. Sheriff shall retain sole authority to set and enforce technology
• c. The Parties hereto do not intend to violate the provisions of
• c. The WMPD Chief of Police or designee and the Undersheriff
• c. The annualized consideration flat -fee amount payable by West
  • Legal Services
  • Accounting & Tax
  • Office & Business Support Services
• d. Any costs for IT support, licensing, or upgrades not included in
• d. Make use of the dispatch services only for bona fide law
• d. Notwithstanding the foregoing, the annualized consideration flat
  • Government Authority
• e. If this Agreement is terminated by either party prior to the end
• e. Retain responsibility for, and be ultimately liable for, the
• e. The Parties shall assign designated IT liaisons to ensure prompt
• f. Sheriff shall control access to dispatch centers or systems
• g. Sheriff holds ownership of all dispatch related equipment and