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1,203 records
3. Bond Update
Parks & Recreation Advisory Board Meeting listed this item on its agenda for 2026-04-21 in City of Port Orange. The posted record gives the item title and nothing else, so there is no site, no size and no applicant on file for it yet. Local businesses that want to follow it can open the official agenda link above and watch for the fuller write-up the body posts as the meeting gets closer.
- Board:
- Parks & Recreation Advisory Board Meeting
- Date:
- 2026-04-21
- Type:
- Agenda_item
3. Bond Update
Parks & Recreation Advisory Board Meeting listed this item on its agenda for 2026-04-21 in City of Port Orange. The posted record gives the item title and nothing else, so there is no site, no size and no applicant on file for it yet. Local businesses that want to follow it can open the official agenda link above and watch for the fuller write-up the body posts as the meeting gets closer.
- Board:
- Parks & Recreation Advisory Board Meeting
- Date:
- 2026-04-21
- Type:
- Agenda_item
3. Cit Obli ations. The City reserves the right to utilize lump sum or hourly rate compensation, at the hourly
This item concerns a contract for architectural services with the City of Port Orange. The contract will outline how the City will pay the Architect for services, labor, and materials for future projects. Compensation will be based on negotiated fees for each task, with monthly statements required from the Architect. Payments are subject to the City's budget and Florida's Prompt Payment Act. This contract is currently under review and represents an early stage in the public process. The work will involve professional design and planning services for future city projects. Local businesses such as engineering and architecture firms, as well as suppliers of professional services, could benefit from understanding this contract as it develops. Engaging early, before specific projects are defined and bids are sought, allows for potential involvement as the contract terms are finalized.
- Board:
- City Council Regular Meeting
- Date:
- 2026-04-21
- Type:
- Agenda_item
3. During construction bidding, provide such amplifications and explanations that may be necessary to clarify the
City Council Regular Meeting listed this item on its agenda for 2026-04-21 in City of Port Orange. The posted record gives the item title and nothing else, so there is no site, no size and no applicant on file for it yet. Local businesses that want to follow it can open the official agenda link above and watch for the fuller write-up the body posts as the meeting gets closer.
- Board:
- City Council Regular Meeting
- Date:
- 2026-04-21
- Type:
- Agenda_item
3. Executed Renewal Form Hall & Ogle
City Council Regular Meeting listed this item on its agenda for 2026-04-21 in City of Port Orange. The posted record gives the item title and nothing else, so there is no site, no size and no applicant on file for it yet. Local businesses that want to follow it can open the official agenda link above and watch for the fuller write-up the body posts as the meeting gets closer.
- Board:
- City Council Regular Meeting
- Date:
- 2026-04-21
- Type:
- Agenda_item
3. Sky Elements ($88,000)
This item concerns a project proposed by Sky Elements. The project is currently under review by the City Council. The scope of work is not detailed in the provided information, but such projects typically involve site preparation, construction, and finishing trades. Early engagement with the project proponents could provide opportunities for contractors, suppliers, and service providers to learn more about potential work as plans develop.
- Board:
- City Council Regular Meeting
- Date:
- 2026-04-21
- Type:
- Agenda_item
- Applicant:
- Sky Elements
3. Sky Elements Quote Sky Elements Quote.pdf
City Council Regular Meeting listed this item on its agenda for 2026-04-21 in City of Port Orange. The posted record gives the item title and nothing else, so there is no site, no size and no applicant on file for it yet. Local businesses that want to follow it can open the official agenda link above and watch for the fuller write-up the body posts as the meeting gets closer.
- Board:
- City Council Regular Meeting
- Date:
- 2026-04-21
- Type:
- Agenda_item
30. Authorit to Si n. Each person signing this Agreement warrants that he or she is duly authorized to do so
The City of Port Orange is establishing a master contract for architectural services. This contract will cover various renovation, restoration, construction, and general consulting projects. Services may include preconstruction meetings, shop drawing reviews, record drawing reviews, and cost estimating. The city will issue written task authorizations for specific projects under this master agreement. This item is currently under review as a master contract is being established. The work could involve site preparation, design, and construction administration for future projects. Local contractors, suppliers, and service providers are encouraged to connect with the city or Hall & Ogle Architects, Inc. early in this process to understand potential future needs before specific task orders are finalized.
- Board:
- City Council Regular Meeting
- Date:
- 2026-04-21
- Type:
- Agenda_item
- Applicant:
- Hall & Ogle Architects, Inc.
4-21-2026 Regular CC Final Agenda
[1737 Fern Park Drive] Hall and Ogle Architects, Inc. is seeking approval for design services for renovations to the REC Center. Open Sky is seeking approval for a Standard Contract for an America 250 Drone Show at the 4th of July Celebration. Cunningham's Lawn and Landscaping, LLC and AAA Fence are seeking approval for Donation/Exchange Agreements for REC Artificial Turf. Paul Culver Construction, Inc. is seeking approval for Task Authorization No. 8 for site work for a new bathroom at City Center Sports Complex. Stanley Consultants, Inc. is seeking approval for Change Order #1 to Task Authorization #4 for continued Post Design Services for the St. John's River to Sea (SJR2C) Loop Shared-Use Nonmotorized (SUN) Trail Project (CD221). The City Council will consider Resolution No. 26-17 for a Sovereignty Submerged Land Lease for the Port Orange Riverwalk Park Day Dock Project. The City Council will consider Resolution No. 26-20 for the Second Quarter Budget Amendments for Fiscal Year 2025-2026. A Special Exception for a Retail Nursery and Garden Supplies Facility at 1737 Fern Park Drive will be considered. The City Council intends to reject all bids for ITB #25-23 City of Port Orange Hunting Lease.
- Board:
- City Council Regular Meeting
- Date:
- 2026-04-21
- Type:
- Agenda
- Address:
- 1737 Fern Park Drive
4-21-2026 Regular CC Final Agenda Packet
The Port Orange City Council will consider approving Task Authorization No. 8 with Hall and Ogle Architects, Inc. for design services for renovations to the REC Center. The project aims to mitigate noise issues in the main lobby/atrium space and improve the reception area's separation between staff and the public. Minor renovations to the second-floor play area are also included. The estimated cost for these design services is not to exceed $30,000. This design work was approved in the FY26 CIP budget. [1000 City Center Circle, Port Orange, Florida 32129 (City); 208 Magnolia Avenue, Daytona Beach, Florida 32114 (Hall & Ogle Architects, Inc.); case RFSQ 22-03] Master Contract for Architectural Services awarded to Hall & Ogle Architects, Inc. for various renovation, restoration, construction, and general consulting projects within the City of Port Orange. The contract establishes terms for future Task Authorizations, which will detail specific project scopes, timelines, and payments. Hall & Ogle Architects, Inc. will provide services including preconstruction meetings, shop drawing review, record drawing review, cost estimating, and construction administration. The contract also outlines insurance requirements, payment terms, and dispute resolution processes. The City of Port Orange reserves the right to approve sub-consultants. [1395 Dunlawton Avenue, Port Orange, FL 32120 (REC Center); case Task Authorization Proposal (related to RFSQ 22-03)] Proposal for architectural services for the Port Orange REC Center Renovations, specifically for a Schematic Design Package to address acoustic mitigation in the main lobby/atrium and modifications to the front reception area. The scope also includes minor renovations to the second-floor play area. The proposal includes floor plans, building sections/elevations, 3D renderings, and an Opinion of Probable Construction Cost. Hall & Ogle Architects, Inc. is proposing to provide full Architectural and Engineering services through design documentation, bidding, and construction. [1000 City Center Circle, Port Orange, FL 32129 (Venue); case not stated (City Council Agenda Item B6b)] Approval of a Standard Contract with Open Sky Productions, LLC for an America 250 Drone Show at the 4th of July Celebration. The show will feature 200 drones for a 15-20 minute duration with customizable designs and sponsor logo creation. Funding will come from the Parks and Recreation Department's existing budget, sponsorships, and the veterans banner program. Open Sky was selected after Great Lakes Drone Company (lowest bidder at $43,000) and the City could not agree on contract terms. Open Sky's contract is for $66,000. [4655 City Center Circle, Port Orange, Florida] This document contains information related to two distinct projects: 1) A donation/exchange agreement for artificial turf installation at the REC facility, and 2) A task authorization for site work for a new bathroom at the City Center Sports Complex. The turf project involves Cunningham's Lawn and Landscaping, LLC and AAA Fence providing materials and labor valued at $18,060.00 in exchange for sponsorship recognition. The bathroom project involves Paul Culver Construction, Inc. performing site work, including concrete pad, fencing, landscaping, and plumbing, for an amount not to exceed $160,500.00. [4655 City Center Dr., Port Orange, FL, 32129; case RFP #24-01] Paul Culver Construction, Inc. submitted a proposal for the Port Orange Sport Complex Restroom Addition project. The project scope includes general conditions, sitework, fencing, landscaping, plumbing, and electrical work. The total bid amount is $160,500.00. This document outlines administrative and procedural requirements for contractors and trades related to payment applications, project management, coordination, and submittals for the CITY PARK RESTROOM ADDITION project. It details the format and content of the Schedule of Values, Application for Payment forms, progress documentation, and submittal procedures, including the use of electronic systems like Procore. Key processes covered include preconstruction conferences, progress meetings, submittal timelines (21 days for review), RFI procedures (7 days for response), and BIM 3D coordination. It emphasizes the importance of detailed documentation, timely submittals, and coordination among all parties to ensure efficient project execution and payment processing. This document outlines submittal procedures, quality requirements, references, temporary facilities, product requirements, and execution requirements for the CITY PARK RESTROOM ADDITION project. It details the processes for submitting design data, manufacturer's instructions, field reports, insurance certificates, and bonds. It specifies quality assurance and control measures, including testing, inspections, mockups, and qualifications for various personnel and agencies. The document also covers requirements for temporary utilities, site offices, equipment, traffic controls, waste disposal, security, and protection facilities. Product selection, delivery, storage, handling, and warranty procedures are outlined, along with the process for requesting product substitutions. Finally, it addresses examination of existing conditions, preparation for work, construction layout, field engineering, progress cleaning, starting and adjusting systems, protection of installed work, and correction of deficiencies. Project: City Park Restroom Addition. This document details execution requirements, construction waste management, closeout procedures, operation and maintenance data, project record documents, demonstration and training, demolition, clearing and grubbing, and site excavation for the City Park Restroom Addition project. It outlines procedures for site preparation, waste disposal, record keeping, and training for the owner's personnel. Specific requirements include waste management goals of 50 percent salvage/recycling by weight, proper disposal of hazardous materials, maintaining record drawings of all changes, and providing comprehensive operation and maintenance manuals. Demolition involves removal and disposal of designated pavements, concrete, curbs, culverts, and utilities. Clearing and grubbing includes removal of vegetation, rocks, roots, and debris, as well as stripping topsoil. Site excavation covers roadways, parking areas, building pads, embankment areas, and waterways, with specific testing and quality assurance protocols. This document details the site excavation, backfilling, and concrete work for the City Park Restroom Addition. It specifies requirements for grading, erosion control, dewatering, soil compaction, utility trenching, and the placement of various concrete elements like sidewalks, curbs, gutters, dumpster pads, and equipment pads. The project involves extensive site preparation and construction of foundational and surface elements. [Spruce Creek Road (from South of Selin Circle to Herbert St); case FDOT #439865; City of Port Orange #CD221; FPN 439865-3-34-01] This document details a change order for post-design services for the St. John's River to Sea (SJR2C) Loop Shared-Use Nonmotorized (SUN) Trail Project. The original contract with Stanley Consultants, Inc. (Engineer of Record) was for post-design services during construction. Unexpected field conditions, including conflicts with underground utilities, ADA accessibility improvements, revisions to stormwater system pathways, and replacement of a deteriorated segment of the trail on Spruce Creek Road, have exhausted the original service hours. A change order is requested for an additional $20,400.50, extending the post-design services through August 31, 2026, bringing the revised total to $49,425.60. The project completion date has also been extended from April 30, 2026, to July 2026 due to delays in receiving FDOT concurrence. Funding is available within the project's remaining balance, and discussions are underway with FDOT for potential reimbursement. [SJR2C Loop Trail (Spruce Creek Rd) from South of Selin Circle to Herbert St; case Task Authorization No.: 04, SCI PROJECT No.:31733 / 31733.04] Stanley Consultants, Inc. (SCI) is providing post-design services for the SJR2C Loop Trail project, located along Spruce Creek Road from South of Selin Circle to Herbert Street. This project involves structural support for pedestrian facilities over culverts and lighting systems. A change order increased the contract amount and extended the completion date. Florida Bridge and Transportation, Inc. (FBT) is a sub-consultant for structural services. [3459 S. Ridgewood Ave, Port Orange, FL (adjacent to Riverwalk Park); case Resolution No. 26-17, BOT File No. 644003702, ERP No. 78624-12] The City of Port Orange is entering into a Sovereignty Submerged Land Lease Agreement (BOT File No. 644003702) with the Board of Trustees of the Internal Improvement Trust Fund of the State of Florida for a 10-slip docking facility and boardwalk adjacent to Riverwalk Park. The lease is for a 5-year term, commencing retroactively on September 19, 2025, and requires construction within this term. The project includes dredging for navigational access and channel markers. [1000 City Center Circle, Port Orange, Florida 32129 (Lessee's address); case Sovereignty Submerged Lands Lease No. 644003702] Sovereignty Submerged Lands Lease No. 644003702 for submerged lands adjacent to riparian upland property. The lease is between the Board of Trustees of the Internal Improvement Trust Fund of the State of Florida (Lessor) and the City of Port Orange, Florida (Lessee). The lease terms include record keeping, property rights, assignment restrictions, liability, notices, taxes, nuisances, maintenance, non-discrimination, enforcement, renewal, removal of structures, liens, riparian rights, amendments, advertisement restrictions, USACE authorization, compliance with Florida laws, liveaboard limitations, prohibition of gambling vessels, and special conditions regarding mooring. The lease was executed by Brad Richardson for the Lessor and Scott Stiltner for the Lessee. The lease term is not explicitly stated but has a renewal provision. The lease agreement was sent to the City of Port Orange on 03/31/2026. [842 and 846 Bears Trail Properties; case Resolution No. 26-20] City Council agenda item (B8) regarding Resolution No. 26-20 for Second Quarter Budget Amendments for Fiscal Year 2025-2026. Notable items include funds for the purchase of 842 and 846 Bears Trail Properties for the Nixon Stormwater Pump Station & Force Main project, adjustments for a Fire Truck purchase, YMCA Improvements Locker Room Renovation, and additional budget for Parks Bond Projects including Willow Run Park Expansion and City Center Sports Complex Expansion. The total amended budget is $336,192,322.00. [1737 Fern Park Drive; case CUSE-26-0001] City Council agenda item (H15) for a Special Exception Request for a Retail Nursery and Garden Supplies Facility at 1737 Fern Park Drive. The ±9.37-acre property was rezoned to Agricultural (A) zoning in December 2025. The applicants, Daniel D. and Sandra L. Bordis, plan to demolish the existing home and construct a new residence on the east side, and operate a retail and wholesale nursery on the west half. The proposed facility will include a fenced outdoor storage area, plant sales areas, and a 400-square-foot office building. Access will be via a shared drive connecting to Taylor Road. The Planning Commission recommended approval (6-0) on March 26, 2026. The City Council meeting is scheduled for April 21, 2026. [Not stated (property located near well-fields); case ITB #25-23] City Council agenda item (I16) regarding the intent to reject all bids for ITB #25-23 City of Port Orange Hunting Lease. The City issued an Invitation to Bid for a hunting lease of approximately 11,839 acres of City and County-owned property near well-fields. Ten bids were received, and after an intent to award to the incumbent tenant, three bid protests were filed. Concerns raised included the current tenant's management, the solicitation format, and bid ranking. City Staff recommends rejecting all bids to review the scope, address procedural issues, and consult with County partners before issuing a revised solicitation.
- Board:
- City Council Regular Meeting
- Date:
- 2026-04-21
- Type:
- Agenda_packet
- Decision:
- Consideration for approval
- Address:
- 1000 City Center Circle, Port Orange, Florida 32129 (City); 208 Magnolia Avenue, Daytona Beach, Florida 32114 (Hall & Ogle Architects, Inc.)
- Applicant:
- Hall and Ogle Architects, Inc.
4. Contract Administration. The Purchasing Manager, Jill Poolman ("Contract Administrator"), shall perform
This item concerns contract administration for a Master Contract, with the Purchasing Manager, Jill Poolman, serving as the Contract Administrator. Department Heads will manage their specific Task Authorizations. The Contract Administrator will oversee all work phases, including general direction, review, and approval. This process ensures the City is protected from costs due to negligent performance by the Architect. While no specific project is detailed, this contract administration framework suggests future work may arise. Contractors, suppliers, and service providers interested in potential future opportunities should monitor upcoming Task Authorizations. Early engagement with the City and relevant department heads could provide insight into upcoming needs.
- Board:
- City Council Regular Meeting
- Date:
- 2026-04-21
- Type:
- Agenda_item
4. Furnish consultation and advice as requested by the City during the construction of a project, including
This item concerns consultation and advice for a city construction project. The City of Port Orange is seeking services during the construction phase. This will involve construction administration unless a specific amendment is attached to a task authorization. The project is currently under review. This work would involve overseeing construction activities, providing expert advice, and ensuring the project adheres to plans and specifications. The scope includes managing construction processes and offering guidance as needed. Local contractors, trades, suppliers, and service providers are encouraged to engage early. Understanding the project's needs before final plans and permits are set can provide a competitive advantage.
- Board:
- City Council Regular Meeting
- Date:
- 2026-04-21
- Type:
- Agenda_item
4. Hall & Ogle Architects GL AL WC
This item concerns a planned project by Hall & Ogle Architects. The project is currently under review. The scope of work is expected to involve site clearing and grading, followed by underground utility work, and then construction of vertical structures. The project will also include mechanical and finish trades, and final landscaping. Local contractors, trades, suppliers, and service providers are encouraged to reach out early to learn more about potential opportunities as this project moves through the planning stages. Engaging before final site plans, bids, and permits are settled can provide a competitive advantage.
- Board:
- City Council Regular Meeting
- Date:
- 2026-04-21
- Type:
- Agenda_item
- Applicant:
- Hall & Ogle Architects
4. In return for the services identified above, the City agrees to compensate Architect at the prices set
City Council Regular Meeting listed this item on its agenda for 2026-04-21 in City of Port Orange. The posted record gives the item title and nothing else, so there is no site, no size and no applicant on file for it yet. Local businesses that want to follow it can open the official agenda link above and watch for the fuller write-up the body posts as the meeting gets closer.
- Board:
- City Council Regular Meeting
- Date:
- 2026-04-21
- Type:
- Agenda_item
4. Naming a Park in Honor of Former Mayor Allen Green
The City of Port Orange Parks and Recreation Department is considering managing approximately nine acres of the 145-acre Gamble Place property for public use. This property, which includes historic homes, is being returned to the City. Potential public uses being explored include walking areas, kayaking, fishing from a boardwalk, trails, disc golf, and events. Pavilions and a parking lot may also be constructed, though residential development is not permitted. This item is currently under review, with additional uses being considered. The project would involve site preparation, potential construction of pavilions and a parking lot, and the development of recreational amenities like trails and a disc golf course. Contractors specializing in site clearing, grading, concrete, utility work, general construction, and landscaping could find opportunities. Engaging early is advisable as plans and permits are still being developed.
- Board:
- Parks & Recreation Advisory Board Meeting
- Date:
- 2026-04-21
- Type:
- Agenda_item
- Address:
- Lakeside
- Applicant:
- County Nature Conservancy
4. StarLight Aerial Productions
City Council Regular Meeting listed this item on its agenda for 2026-04-21 in City of Port Orange. The posted record gives the item title and nothing else, so there is no site, no size and no applicant on file for it yet. Local businesses that want to follow it can open the official agenda link above and watch for the fuller write-up the body posts as the meeting gets closer.
- Board:
- City Council Regular Meeting
- Date:
- 2026-04-21
- Type:
- Agenda_item
4/21 Fire Pension Agenda - Special Meeting
This document is an agenda for a special meeting of the Port Orange Fire and Rescue Pension Board of Trustees. The primary purpose of the meeting is to discuss and take action regarding continued legal representation for the Port Orange Fire and Rescue Pension Plan. The meeting is scheduled for Tuesday, April 21, 2026, at 4:30 P.M. at Port Orange City Hall. No specific construction projects or development opportunities are detailed in this agenda.
- Board:
- Fire Pension Board Special Meeting
- Date:
- 2026-04-21
- Type:
- Agenda
- Address:
- 1000 City Center Circle, City Hall Training/Conference Room, Second Floor
- Applicant:
- Port Orange Fire and Rescue Pension Board of Trustees
4/21/2026 Agenda Packet
[1395 Dunlawton Avenue, Port Orange, Florida] The Parks & Recreation Advisory Board meeting on January 20, 2026, included updates on several bond projects. Willow Run and City Center expansion are 90% designed, awaiting electrical additions. White Place Park is approximately 20% designed. Depot Park design is underway. Coraci renovations are in progress, with Coraci North pending purchase approval. City Center fields are ready to bid but will be delayed until the end of the season. A new pavilion adjacent to the City Center playground is under construction. The Causeway dock is closed for renovations. New ADA-accessible restrooms are being installed at the All-Children's Park. Lighting has been added to the south field at City Center. A nine-hole disc golf course is planned for Bushman Park, to be completed in-house starting in early February. Memorial Park boardwalks and lighting have been replaced, with sidewalk repouring underway. The Board recommended Lakeside for renaming in honor of former Mayor Allen Green. The return of the Gamble Place property (145 acres) to the City of Port Orange was announced, with Parks and Recreation managing approximately nine acres for public use, including walking areas, kayaking, and fishing. Additional uses like trails, disc golf, events, and rentals are being considered. Residential development is not permitted. Rec Center West project, including architect selection, is scheduled to go before Council in February and will be delivered as a design/build contract. Baseball and softball registration is ending, with Opening Day on March 7, 2026, at Coraci Park. Soccer registration is in February, with senior games starting in March. America 250 events are planned, including a hometown heroes banner program and Fourth of July celebration activities.
- Board:
- Parks & Recreation Advisory Board Meeting
- Date:
- 2026-04-21
- Type:
- Agenda_packet
- Decision:
- Recommended (Lakeside for renaming)
- Address:
- 1395 Dunlawton Avenue, Port Orange, Florida
- Applicant:
- City of Port Orange Parks & Recreation Department
4/21/2026 Final Agenda
This document is an agenda for the Parks & Recreation Advisory Board meeting of the City of Port Orange, scheduled for Tuesday, April 21, 2026. The agenda includes standard meeting procedures such as roll call, election of a vice chair, consideration of previous minutes, bond and budget updates, the Parks & Recreation Director's report, public comments, and board comments. It also notes the next meeting date and a board report to the City Council. The document provides legal notices regarding appeals, accommodations for individuals with disabilities, and information for the hearing impaired.
- Board:
- Parks & Recreation Advisory Board Meeting
- Date:
- 2026-04-21
- Type:
- Agenda
- Address:
- 1395 Dunlawton Avenue, Port Orange
4/21/2026 Signed Minutes
The City Council approved a Special Exception for a Retail Nursery and Garden Supplies Facility at 1737 Fern Park Drive. The City Council also decided to reject all bids for the City of Port Orange Hunting Lease (ITB #25-23) and extend the lease to the current Hunt Club through April 2027. A new one-year lease was offered to G&G Sportsman Club Outdoors at the same price as last year's rent. Public comments included concerns about over development and a desire to keep the hunting camp open for families.
- Board:
- City Council Regular Meeting
- Date:
- 2026-04-21
- Type:
- Minutes
- Decision:
- Approved Special Exception; Rejected bids and extended lease; Offered new lease
- Address:
- 1737 Fern Park Drive
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