City Council Budget Workshop & Regular Meeting of May 5, 2026

City Council · 2026-05-05 · agenda

[2240 Minton Road, West Melbourne, FL 32904] This document is an agenda for the City Council meeting on May 5, 2026, which includes a budget workshop and regular meeting. Several action items are listed, including road patching, purchase of a bar screen, sewer plant operations agreement, and auditor services extension. The budget workshop focuses on projected revenues for Fiscal Year 2026-2027, with detailed breakdowns by fund and revenue category. The document also references a previous meeting on April 21, 2026, where budget priorities were refined and a Five-Year Capital Improvement Plan was adopted. A separate agenda item from the April 21, 2026 meeting details an agreement with D.R. Horton for Norfolk Parkway improvements, including a timeline for four-laning the road and constructing traffic signals and intersection improvements, with associated public comments regarding traffic and safety concerns. [case Resolution No. 2026-07] The City Council approved Resolution No. 2026-07, which includes an associated improvement plan and timeline benchmarks. This decision is related to development discussions involving D.R. Horton and infrastructure improvements, particularly concerning Norfolk Parkway and its intersections. Public comment highlighted concerns about traffic congestion, safety issues, and the timing of infrastructure development relative to housing construction. D.R. Horton indicated they have purchased a $1 million traffic signal component to expedite improvements and are working with the City of Melbourne on necessary approvals. The project aims to improve the level of service for the area, with phased improvements planned based on traffic studies. The approval passed unanimously. [Doherty Drive (four sections)] The City Council authorized the City Manager to enter into an agreement with Boulder Construction to mill and pave four sections of Doherty Drive. The project involves milling down 2 inches and installing 2 inches of asphalt. The total cost is $40,435.00, which will be funded from the remaining allocation in the FY26 budget for the resurfacing program. The proposal is based on a piggyback contract from St. Lucie County Roadway Surfacing, Reconstructing, and Preservation Bid No. 25-059. The four sections to be patched are: two sections at 50'x16', one section at 200'x14', and one section at 25'x22'. [case Fourth Amendment to Interlocal Agreement] The City Council approved the fourth amendment to the interlocal agreement with Brevard County for Stormwater Education and Outreach. This amendment reinstates the City of Satellite Beach as a participating agency. The original agreement was established on November 1, 2011, with subsequent amendments in 2012, 2017, and 2022. Amendment #4 allows Satellite Beach to rejoin the program, which Brevard County administers through a third party on behalf of partner agencies. This amendment has no fiscal impact on the City of West Melbourne. The scope of work includes youth and adult education activities, as well as special event participation, aimed at improving the health of the Indian River Lagoon. The City of Satellite Beach will be invoiced $4,618.35 for services. [2300 Virginia Avenue, Fort Pierce, Florida 34982-5652; case BID NO. 25-059] St. Lucie County is soliciting bids for a two-year contract with three one-year renewal options for Roadway Surfacing, Reconstruction, and Preservation. The project involves preparation and surfacing of various county roads, including associated appurtenances and final cleanup. Bids are due July 23, 2025. A mandatory pre-bid meeting was held on July 8, 2025. Boulder Construction, LLC, with an address at 4674 Dyer Blvd, Riviera Beach, Florida 33407, is the apparent bidder. The contract will be awarded to the lowest responsive and responsible bidder. The scope includes various unit price items for mobilization, maintenance of traffic, miscellaneous materials, resurfacing, reconstruction, preservation, and restoration. [case BID NO. 25-059] This document outlines the bid requirements and specifications for the 'Roadway Surfacing, Reconstruction, and Preservation' project for St. Lucie County. It details insurance requirements for contractors, including Workers' Compensation, Commercial General Liability, and Automobile Liability with specific minimum limits. The bid package must include various forms and questionnaires. The project scope involves preparing and surfacing various county roads, with a contract term of two years with three one-year renewal options. The work is broken down into three groups: General, Resurfacing/Reconstruction, and Preservation/Restoration, with numerous specific items listed under each. Key activities include mobilization, maintenance of traffic, mailbox removal/reinstallation, excavation, milling, asphalt paving (Superpave), full depth reclamation, safety edge installation, and pavement rejuvenation. The document specifies materials, equipment, construction methods, quality control testing, and acceptance criteria for each type of work. Bids are on a unit price basis, and contractors are advised to verify site conditions and quantities. The governing specifications are from the Florida Department of Transportation. This document details specifications for asphalt rejuvenating agents, micro-surfacing, and chip seals for road maintenance. It outlines material requirements, testing procedures, equipment specifications, construction methods, and quality assurance for contractors. Key performance metrics include viscosity reduction for rejuvenating agents and specific test requirements for micro-surfacing and chip seal materials. The document also specifies application rates, weather limitations, surface preparation, and traffic control measures. Payment is based on square yardage for micro-surfacing and chip seals, and per square yard for pavement rejuvenation. This document outlines technical specifications and requirements for various construction and maintenance items, including Chip Seal, Fog Seal, Cape Seal, Crack Sealing, Miscellaneous Asphalt Pavement, Concrete Curb & Gutter, Concrete Sidewalk & Driveways, Performance Turf (Sod), and Painted Pavement Markings. It details material requirements, testing procedures, equipment specifications, contractor qualifications, and payment terms for each item. Key requirements for contractors include Florida Department of Transportation (FDOT) prequalification in specific work classes, a minimum of five Cape Seal project references from Florida cities or counties within the last three years, and possession of specific equipment in Florida at the time of bidding. A three-year warranty is required for Cape Seal work. The document also includes sections on bidder qualification questionnaires, drug-free workplace confirmation, non-collusion affidavits, public construction bonds, and general conditions. This document is a section of a contract detailing general conditions for contractors and trades. It defines terms such as 'Contract Documents,' 'Contract Price,' 'Contract Time,' 'Defective Work,' 'Drawings,' 'Specifications,' and various roles like 'Contractor,' 'Consultant,' and 'Project Manager.' It outlines contractor responsibilities regarding site conditions, safety, labor, materials, equipment, permits, and clean-up. It also details procedures for submittals, modifications, and claims. The document does not describe a specific project, but rather the contractual framework for construction work. This document outlines the general conditions for contractors and subcontractors working on county projects. It details responsibilities for site use, protection of existing property, temporary heat, subcontracting procedures, county responsibilities, consultant's role, changes in work, change of contract price, delays and extensions of time, guarantees, tests and inspections, payments, suspension of work, and termination. It specifies procedures for change orders, payment applications, dispute resolution, and contractor warranties. The document also addresses liquidated damages for delays and the governing law (State of Florida). Specific project details such as address, size, zoning changes, applicant, case number, decision, and key dates are not present in this section, as it focuses on contractual terms and conditions. [case Bid No. 25-059] Boulder Construction LLC is extending its current contract with St. Lucie County Bid No. 25-059 for Roadway Surfacing, Reconstruction, and Preservation services to the City of West Melbourne. The services will be performed under the same unit pricing, terms, and conditions as the St. Lucie County contract, unless otherwise agreed upon in writing. This includes resurfacing, reconstruction, restoration, and preservation of roads. [City’s Water Reclamation facility, 2240 Minton Road, West Melbourne, Florida] The City of West Melbourne is seeking to purchase and install a new Bar Screen system at its Water Reclamation facility. Cornerstone H2O, LLC, was recommended as the vendor due to the lowest bid ($275,433.00), shorter delivery lead times, positive past experience, and a turnkey solution. The project requires a budget amendment of $275,433.00 to the Fiscal Year 2025-26 Sewer Department Machinery and Equipment fund. The existing bar screen failed and repairs were deemed impractical. [City’s water reclamation facility and sanitary sewer collection system; case Amendment No. 14] The City of West Melbourne is proposing to amend its contract with Operations Management International, Inc. (Jacobs) for the maintenance and management of the City’s water reclamation facility and sanitary sewer collection system. The proposed amendment is for contract year 2026-2027 (May 1, 2026 – April 30, 2027) with a total cost of $2,175,564.29, representing a 3.2% increase. This is a renewal of an existing, long-term contract. The City of West Melbourne is considering a one-year extension of its auditing services agreement with Carr, Riggs & Ingram, LLC for the fiscal year ending September 30, 2026. The proposed fee is $76,000, which includes the financial statement audit, CRA financial statement audit, and potential federal or state single audit. The City has been satisfied with the firm's services and wishes to maintain operational continuity.